Item 4.A-June 13, 2014
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/hr/compensation-and-evaluation for complete instructions.
Incumbent(s) Name (if applicable): Nyleen Smith
Position #(s): CL 41108
Current Title: Personnel Analyst I
Current Range: CL 32/7
(JCC: 07.527;N)
Department: Extended Studies
College/Division: Extended Studies
Account #(s): 1201-120-0005
Action Proposed: (check all that apply) CLASSIFIED TO ADMINISTRATIVE FACULTY
(X ) New position: Proposed Range: 2
Proposed Title: Coordinator, Human Resources
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
( ) Revised PDQ only (no change in range or title)
JCC (Current
( ) Line of Progression (show titles below)
or new HR
Range:
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature
__________________
Date
____________________________________________________________
Director/Chair/Dean
Fred B. Holman, Vice Provost, Extended Studies
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
__________________
Pres / Vice Pres / Vice Prov Signature Stacy Burton, Vice provost, Academic Affairs Date
Action Approved by the Provost/President (Completed by Faculty HR):
67565 Range:
2
Pos #(s):
JCC:
EEO: 3D
Eff: 6/1/2014
Approved Title: Coordinator, Human Resources
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_______________________________________________ __________________
Date
Printed Name: ____________________________________________________
Rev: 10/1/2012
Position Description - Coordinator, Human Resource
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Coordinator, Human Resources, serves as a member of the Extended Studies leadership team
and reports directly to the Vice Provost. The position manages the day-to-day operations of the
Division’s centralized human resources department and oversees the administration of over 2000
employment contracts for academic and administrative faculty, classified staff, student workers, letters
of appointment, independent contractors, and guest speaker agreements in statewide, national, and
international locations. The incumbent provides guidance to the Vice Provost, directors, faculty and
staff concerning personnel matters. The incumbent ensures the quality assurance and timeliness of
faculty, staff and student employment contracts and personnel action forms; ensures compliance with
position control; ensures Faculty Human Resources, BCN Human Resources, Payroll, and Affirmative
Action policies and regulations are adhered to for all personnel matters; prepares reports as
requested by University personnel; ensures that work performance standards are current for classified
employees; and, serves on search committees for faculty and staff and supervises human resources
staff. The position reports to the Vice Provost, Extended Studies.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
60% - Human Resources Administration
 Manage all aspects of EXS HR including: payroll, personnel, employment configurations,
compensation, employee relations, rule interpretation and application, recruitment and leave
keeping; designated Appointing Authority for classified actions
 Review and evaluate work performance standards (WPS) and evaluations prepared for
classified staff by supervisors to determine appropriate tone, methodology, clarity and
justification for given rating. Provide guidance, consultation and mediation as needed
 Troubleshoot and facilitate problem solving, coach and counsel employees, and supervisors,
in order to resolve employee relations issues before the formal grievance or disciplinary
process is used
 Provide consultation and guidance to directors, faculty, staff and students on applicable
policies, procedures and state and federal laws pertinent to employee relations activities
 Ensure the accuracy and timeliness of faculty, classified staff, and letter of appointments
students, graduate assistants employment contracts, independent contractors and guest
speaker agreements
 Initiate hiring and search processes for all employment types; ensure compliance with all HR
and affirmative action regulations in the search and hiring process
 Communicate personnel rules, relevant university, state policies and federal labor laws to
ensure compliance i.e., Fair Labor Standards Act (FLSA), Americans with Disabilities Act
(ADA), Family Medical Leave Act (FMLA), etc.
 Coordinate faculty contract renewals
 Serve on administrative faculty search committees
 Provide consultation review of all e-Search submissions as department representative; review
search committee makeups, position descriptions before posting, offer letters, etc.
 Review or draft documentation concerning performance problems, disciplinary actions, and
grievances, medical leaves, etc.
 Act as point of contact for campus Human Resources and Payroll offices
Position Description - Coordinator, Human Resource
Page 3
25% - Supervision, Training and Development
 Coordinate and supervise the work of one classified employee including: hiring, training,
coaching, evaluating and disciplining in accordance with State Classified Personnel rules and
regulations
 Conduct formal and informal assessments to identify organizational training needs and
recommend appropriate responsive professional development activities to Vice Provost and
Directors
 Organize employee functions (training, staff retreats, social events, etc.) to foster positive
morale and team building
 Coordinate onboarding and exit interviews of all faculty, staff and students employees to
improve retention and reduce turn-over
10% - Budget and Reporting
 Develop self-supporting salary budget in consultation with accounting manager
 Monitor 70+ program accounts and ensure compliance to position control
 Prepare a variety of reports regarding human resource or budget data
5% - Service
 Represent Extended Studies at various meetings on campus (i.e., Human Resources
Management System User’s Group, Human Resources Business Partners, Personnel,
Controller and Budget offices, Network, etc.)
 Stay abreast of current policies and procedures as related to human resources management
 Assists with special projects
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The Coordinator oversees the day-to-day operations and has signature authority on all HR actions for
letters of appointment, overloads, temporary classified staff, and student workers. The individual is
expected to make sound decisions and judgments on personnel and payroll matters to carry out daily
operations of EXS Human Resources department. The position consults with the Vice provost on
more complex employee relations or HR issues that may have extenuating circumstances and which
require higher level support or decision-making.
Impact:
Extended Studies is a self-supporting unit that serves over 80,000 students and constituents and hires
2000+ employees of all employment types. Efficient and timely completion of responsibilities and
compliance with all required regulations, policies, and procedures is essential to the success of the
organization. Failure of the incumbent to follow all university, state and federal policies and regulations
as it relates to personnel and payroll could jeopardize the organization’s ability to meet its mission.
Failure to meet deadlines for completion of personnel actions for payroll would cause employees to not
be paid in a timely manner thereby hurting the reputation and service of the unit.
Position Description - Coordinator, Human Resource
Page 4
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Principles of Human Resources
 State and Federal employment laws and regulations, FMLA, ADA, Family Educational Rights
and Privacy Act (FERPA), Equal Employment Opportunity Commission(EEOC)
 Nevada Administrative Code and Nevada Revised Statutes
 Higher education environment
Skills:







Staff supervision and management
Excellent verbal and written communication
Organizational and time management
Effective problem solving, decision-making, and analytical skills
Training, development and implementation
Mediation and conflict resolution
Proficiency in use of a personal computer and current software applications including but not
limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, databases and email)
Ability to:
 Understand, interpret, and apply formalized employment policies, guidelines, rules and
regulations
 Work with diverse populations and be sensitive to gender, disabilities, and cultural and ethnic
diversity issues
 Motivate and provide employees with the skills and guidance to be able to successfully carry
out their job
 Establish strong networks with campus personnel offices and others as needed to maintain
collaborative working relationships
 Demonstrate tact and diplomacy in all communications
 Maintain professional business and work ethics and standards
 Exercise sound judgment, tact, diplomacy, initiative, creativity and reason
 Maintain strict confidentiality of information
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Reason for Contact
EXS Directors, Faculty, Staff and
Students (No. Nevada
International Center; Nevada
Humanities, Leadership
Program, Professional
Development, Online Learning,
Summer Session, Redfield
Campus, etc.)
University administrative offices:
Faculty Human Resources,
Business Center North Human
To advise, to exchange information, develop and interpret policies
and procedures and resolve problems
To resolve problems and conduct daily business related to
personnel, payroll and general administration
Position Description - Coordinator, Human Resource
Page 5
Resources, Payroll, Benefits,
Workers’ Compensation,
Planning, Budget and Analysis,
Provost’s Office, Business and
Finance, etc.; Intercollegiate
Athletics for summer sports
programs
External
Newspapers, Job Boards, etc.
Job applicants
Davidson Academy
Other Instructors/Speakers from
outside UNR community
Reason for Contact
To place vacant position announcements
To answer questions regarding job postings
To coordinate adjunct/affiliate contracts
To coordinate employment and other needed documents are
complete and accurate for timely payment of speakers/instructors
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and four years, or a Master’s Degree and two years, of experience
in human resources, management or business
Preferred Licenses or Certifications:
Professional in Human Resources (PHR) or
Senior Professional in Human Resources (SPHR)
c.
Indicate any license or certificate required for this position.
None