Item 2.A-Nov. 20, 2009
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/vpaf/hr/compensation/placement.html for complete instructions.
Incumbent(s) Name (if applicable):
Position #(s):
Current Title:
Current Range:
(JCC: )
Department: Child & Family Research Center /
College/Division: College of Education
Human Development and Family Studies
Account #(s): 0000-000-0000 (new grant)
Action Proposed: (check all that apply)
(x) New position: Proposed Range: 2
Proposed Title: Coordinator, Early Head Start Health
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
( ) Revised PDQ only (no change in range or title)
JCC (Current
( ) Line of Progression (show titles below)
or new HR
Range:
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature
Sherry Waugh
Director, CFRC
____________________________________________________________
Director/Chair/Dean
William Sparkman
Dean, College of Education
__________________
Date
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
__________________
Pres / Vice Pres / Vice Prov Signature Jannet Vreeland
Date
Vice Provost & Secretary of University
Action Approved by the President (Completed by Faculty HR):
Position #:
EEO Code: 3A
CUPA Code: CM3501
Exempt: Yes or No Census Code: 200
Job Class Code: 86933
Range: 2
Effective Date: 11/1/2009
Approved Title:
Coordinator, Early Head Start Health
____________________________________________________________
__________________
Employee Signature
Date
(Employee signs and sends to HR for personnel file after PDQ has been “final” stamped for approval)
Rev: 12/1/2008
Position Description – Coordinator, Early Head Start Health
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Coordinator, Early Head Start Health, assists in the planning, implementation and evaluation of
Early Head Start (EHS) services under supervision of the Director and in collaboration with the Early
Head Start Program Coordinator, Infant/toddler Care Coordinator, the Family & Community
Partnership Coordinator, the CFRC Training Coordinator, and parents.
The major function of the EHS Health Coordinator is to promote collaboration among Early Head Start
families, staff and community health professionals in order to identify all child health and
developmental concerns, and to link children and families to an ongoing source of continuous,
accessible care to meet their basic health care needs. Individual provides ongoing monitoring and
evaluation activities to ensure program compliance with all Head Start Performance Standards,
Federal rules and regulations, and applicable state and local regulations.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
20% - Child Health Evaluation
 Determine the health status of each child enrolled in the Early Head Start program in
collaboration with parents and as quickly as possible but no later than 90 calendar days from
the child’s entry into the program to:
o Make a determination as to whether or not each child has a medical home
o If a child does not have a medical home, assist parents in locating one
 Determine whether a child is up-to-date on well child exams (using the EPSDT schedule)
o For children who are not up-to-date; assist parents in making the necessary
arrangements to bring the child up-to-date.
o For children who are up-to-date, ensure that they continue to follow the recommended
schedule.
30% - Health Care Tracking
 Track the provision of health care services using the ChildPlus database
o Enter health data
o Monitor health services using ChildPlus reports
20% - Services to Pregnant Women
 Assist pregnant women to access comprehensive prenatal and postpartum care, through
referrals, immediately after enrollment in the program
 Support the home visitors in the provision of prenatal education on fetal development
(including risks from smoking and alcohol), labor and delivery, postpartum recovery (including
maternal depression), and the benefits of breast feeding
 Visit each newborn within 2 weeks of the child’s birth to ensure the well-being of both the
mother and the child
10% - Patient Monitoring
 Obtain or arrange for further diagnostic testing, examination, and treatment by an appropriate
licensed or certified professional for each child with an observable, known or suspected health
or developmental problem:
o Review, evaluate, and interpret health records and other vital health service data
Position Description – Coordinator, Early Head Start Health
o
o
o
o
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Develop and implement a follow-up plan for any condition identified during a routine
well child examination
Maintain a system of ongoing communication with the parents of children with identified
health needs to facilitate the implementation of the follow-up plan
Provide assistance to the parents, as needed, to enable them to learn how to obtain
any prescribed medications, aids or equipment for medical and dental conditions
Assist with the Individualized Family Service Plan (IFSP)
10% - Parent Consultation
 Support the involvement of parents in the provision of health services
 Consult with parents when child health or developmental problems are suspected or identified
 Help parents understand the use of and rationale for all health and developmental procedures
 Ensure that the results of diagnostic and treatment procedures are shared with and
understood by the parents
 Talk with parents about how to familiarize their children in a developmentally appropriate way
and in advance about all of the procedures they will receive while enrolled in the program
 Assist parents to enroll and participate in a system of ongoing family health care and
encourage parents to be active partners in their child’s health care process
10% - Administrative Management
 Work with the management team and/or other program staff
 Attend EHS meetings as requested
 Assist the Project Coordinator in the development, review and revision of plans to implement
the requirements of the Performance Standards (1304.20 Child Health and Developmental
Services)
 Provide staff and/or parent training and development, including on-site consultation, coaching
and mentoring
 Work with the disabilities coordinator and parents in the IFSP process, as appropriate
 Participate in the annual program self assessment
 Participate in transition planning for children, as appropriate
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
Decisions made are expected to be ethical and show excellent judgment in all areas of health
services and professional activity. Incumbent must work independently under limited supervision.
Initiative and independent judgment is exercised in performing health evaluations and
recommendations for follow-up treatment.
Impact:
Inadequate performance may result in physical or emotional harm to newborns and their families if
proper procedures and protocols are not followed. The judgments of and decisions made by this
position impact the program’s ability to provide quality programs and services and possibly resulting in
loss of future funding.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 The Early and Periodic Screening, Diagnosis, and Treatment (EPSDT) program requirements as
required by the Nevada Medicaid agency
Position Description – Coordinator, Early Head Start Health
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The latest immunization recommendations issued by the Centers for Disease Control and
Prevention
Head Start Performance Standards
Nevada Child Care Licensing Regulations (related to child & staff health)
Relevant Federal laws,, i.e., Family Educational Rights and Privacy Act (FERPA) and Health
Insurance Portability and Accountability Act (HIPAA)
Health care principles related to children and pregnant women
Skills:
 Proficiency in use of a personal computer and current software applications including but not
limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and email) and specifically
database applications
 Excellent interpersonal and human relations skills
 Excellent written and oral communications
 Decision-making and problem-solving skills
Ability to:
 Relate to families and children from diverse backgrounds
 Mediate conflicts among staff in a positive, productive manner
 Maintain confidentiality of sensitive information
 Maintain cooperative and effective relationships in a team environment
 Set clear and appropriate boundaries
 Work with minimal supervision using initiative and good judgment
 Write concise, logical, grammatically correct analytical reports
 Review, evaluate and synthesize multiple data sources
 Travel as necessary
 Promote health and safety practices in the program
 Coordinate safety and sanitation procedures, first aid, and emergency medical procedures
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
EHS Staff
Management team
Reason for Contact
To provide information and support; ensure staff meet health
requirements, train staff on health services policies and procedures.
To participate in planning activities, ensure provision of health
services, resolve problems

External
Community Health Providers
Primary Care providers
EHS Parents
Reason for Contact
To ensure that services for families are available and accessible
To assist in the development and implementation of health follow-up
plans; to support the provision of appropriate health care, including
EPSDT requirements.
To ensure that parents understand:

how to navigate the health care delivery system;

their child’s eligibility for services under Medicaid;

the use of and rationale for all health and developmental
procedures;

the importance of preventative health care for all family members
Position Description – Coordinator, Early Head Start Health
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6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and three years or a Master’s Degree and two years or a Doctorate
and one year of experience providing case management services in a social or health
related field
Preferred Licenses or Certifications: Licensure as a Registered Nurse
c.
Indicate any license or certificate required for this position.
None