Item 4.B-September 12, 2014
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/hr/compensation-and-evaluation for complete instructions.
Position #(s): CL 42051 Incumbent(s) Name (if applicable): Jennifer Thornton
Current Title: Family Services Specialist 2
(JCC: 12.376;NE)
Current Range: CL Gr 31/4
Department: Child and Family Research Center
Account #(s): 1320-113-1264; 1320-113-1270
College/Division: College of Education
Action Proposed: ( check all that apply ) CLASSIFIED TO ADMINISTRATIVE FACULTY
(X) New position: Proposed Range: 2
Proposed Title: Coordinator, Early Head Start Enrollment & Reporting
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range to Range
( ) Revised PDQ only (no change in range or title)
( ) Line of Progression (show titles below)
Range:
JCC (Current or new HR assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Empl oyee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
___________________________/_________________________________
Sherry Waugh, Director, CFRC / Melissa Burnham, TEHD Director
Immediate Supervisor’s Signature
____________________________________________________________
Director/Chair/Dean Kenneth Coll, Dean, Education
__________________
Date
__________________
Date
Approved for Salary Placement Committee review
____________________________________________________________ __________________
Pres / Vice Pres / Vice Prov Signature Stacy Burton, Vice Provost, Faculty Affairs Date
Action Approved by the Provost/President (Completed by Faculty HR):
Pos #(s): JCC: 67617 Range: 2 EEO:
Approved Title: Coordinator, Early Head Start Enrollment & Reporting
9/1/2014
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature: _______________________________________________ __________________
Printed Name: ____________________________________________________
Date
Rev: 10/1/2012

Position Description - Coordinator, Early Head Start Enrollment & Reporting Page 2
1. Summary Statement: State the major function(s) of the position and its role in the university. Attach an organizational chart with positions, ranges, and names for the division which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Coordinator, Early Head Start (EHS) Enrollment & Reporting, coordinates EHS eligibility, recruitment, selection, enrollment and attendance pursuant to Head Start Performance Standards.
The position coordinates parent involvement activities, such as parent involvement in the Policy
Council and special events, and referrals to promote family self-sufficiency. Additionally, the
Coordinator is responsible for the planning and implementation of compliance and assessment activities related to program services for children and families. The Coordinator assures compliance with Head Start Performance Standards, Federal rules, and all applicable state and local regulations.
The Coordinator reports to the Director, Child and Family Research Center.
2. List the major responsibilities, including percentage of time devoted to each. Provide enough detail to enable a person outside the department to understand the job (percentage first with heading and then bulleted information).
40% - Recruitment, Eligibility, Selection and Enrollment

Promote Early Head Start programs in the community to recruit new families

Determine eligibility based upon qualifying factors (ex. review tax returns)

Select qualified families for enrollment

Coordinate the enrollment of new families

Coordinate attendance records and reporting for compliance
35% - Program Assessment

Design and implement ongoing assessment and evaluation to ensure compliance with EHS
Performance Standards and other mandatory regulations

Maintain updated reporting and monitoring schedules and briefing meetings

Administer the ChildPlus & Redcap databases by ensuring proper security access, ensuring the system can properly collect data, programming annual health requirements

Assist in preparation of annual refunding application, program information reports, community needs assessment and other reports as required

Ensure EHS shared governance requirements are met by providing training, coordinate Policy
Council meetings

Ensure EHS delivers high quality services
15% - Promote Family Self-Sufficiency

Plan and coordinate parent involvement activities and trainings

Recruit and train volunteers providing education and outreach to families

Maintain family educational resources to promote family self-sufficiency

Maintain referral resources (ex. food stamps, welfare, mental health, and other social services)

Train staff to recognize issues requiring a referral
10% - Management

Provide direct supervision to the Health Coordinator and Administrative Assistant

Train, direct, review and oversee all work activities

Conduct annual performance appraisals, discipline

Position Description - Coordinator, Early Head Start Enrollment & Reporting Page 3
3. Describe the level of freedom to take action and make decisions with or without supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The Coordinator represents the University of Nevada, Reno (UNR) Early Head Start Program and the
CFRC on issues related to the program and must display highly ethical conduct in the provision of high quality early childhood education and care. The position is very visible to the public through interaction with students, faculty, staff, and community groups. The individual works closely with the
Director on decisions associated with the position, but must work independently, with initiative, and with some latitude in decision-making.
Impact:
The work of the Coordinator impacts the quality of service rendered to participants on the Program.
This position is visible to the public and therefore has a direct impact on the perception of and reputation of the Program and the Center.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:

Head Start Program Performance Standards and developmentally appropriate practice as defined by the National Association for the Education of Young Children (NAEYC)

Head Start philosophy and child development principles

State and Federal laws and regulations related to the position (i.e., Health Insurance
Portability and Accountability Act (HIPPA), Family Educational Rights and Privacy Act
(FERPA)
Skills:

Leadership skills

Strong verbal and written communication

Interpersonal and human relations skills

Decision-making and problem-solving skills

Negotiation skills

Supervisory skills
Ability to:

Work as part of a team, receive and provide feedback, and manage dynamic interchanges in meetings

Implement shared authority and decision-making

Be sensitive to disabilities and cultural and ethnic diversity issues

Be aware of local community resources

Review, evaluate, and synthesize multiple sources of information and data

Complete assignments according to established timelines

Work with a variety of diverse constituents, i.e., Center staff, faculty, students, parents, and children

Maintain confidentiality of information

Position Description - Coordinator, Early Head Start Enrollment & Reporting
Reason for Contact
To plan and deliver Early Head Start services
Page 4
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Classified staff, student employees, volunteers
Staff and faculty members To administer Center policies and develop strategic plans and annual program goals; resolve problems
External
Parents and children enrolled in program
Community agencies and programs
Reason for Contact
To counsel in order to negotiate and resolve conflicts and ensure that services are appropriate
To collaborate and advocate for program and participants
6. Indicate the minimum qualifications which are necessary in filling this position should it become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent. a. Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution
b. Minimum type and amount of work experience, in addition to the above required education necessary for a person entering this position.
Bachelor’s Degree and two years of experience in early childhood education, human development or family studies and the administration of a Head Start or Early Head
Start Program to include staff supervision
Preferred Licenses or Certifications: None c. Indicate any license or certificate required for this position.
Current negative tuberculin test
FBI background check/fingerprints before employment
Certified in CPR and First Aid
Valid Nevada driver’s licenses or ability to obtain one within specified time period