Item 4.A-July 12, 2013
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/hr/compensation-and-evaluation for complete instructions.
Incumbent(s) Name (if applicable): John Berriochoa
Position #(s): CL 40092
Current Title: Program Officer III
Current Range: CL Gr 35
(JCC: 07.643;NE)
Department: Campus Recreation and Wellness
College/Division: Vice President,
Health Sciences
Account #(s): 1201-122-0302
Action Proposed: (check all that apply) CLASSIFIED TO ADMINISTRATIVE FACULTY
2
(X) New position: Proposed Range:
Proposed Title: Coordinator, Campus Recreation and Wellness Fitness
(JCC 77482)
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
( ) Revised PDQ only (no change in range or title)
JCC (Current
( ) Line of Progression (show titles below)
or new HR
Range:
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature Jim Fitzsimmons, Director, CR&W
__________________
Date
____________________________________________________________
Director/Chair/Dean
Thomas Schwenk, Vice President, Health Sciences
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
Pres / Vice Pres / Vice Prov Signature Stacy Burton
Vice Provost, Faculty Affairs
__________________
Date
Action Approved by the Provost/President (Completed by Faculty HR):
77482 Range:
2
Pos #(s):
JCC:
EEO: 3A
Eff: 7/1/2013
Approved Title: Coordinator, Campus Recreation and Wellness Fitness
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_______________________________________________ __________________
Date
Printed Name: ____________________________________________________
Rev: 10/1/2012
Position Description – Coordinator, CRW Fitness
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Coordinator, Campus Recreation and Wellness (CRW) Fitness, is directly responsible for the
administration and development of fitness programming and assisting with facility management. This
includes program planning, personnel management, staff development and evaluation. The postion
recruits, hires, trains, supervises and evaluates fitness program instructors and academic course
instructors and student staff. The Coordinator assists the CRW professional staff with student worker
trainings, facility supervision, and with the staffing of special fitness events. The position develops and
implements program assessment tools for all Fitness Programs and group training programs. The
position is responsible for the maintenance, repair, and cleanliness of fitness equipment and facilities.
The Coordinator reports to the Director, CRW and works closely with the Coordinator, CRW
Programming, to develop marketing material to promote fitness programs and special events to the
campus community.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
30% - Manage Fitness Instruction and Programming– Academic (PEX, for-credit), Drop-in and
Special Classes
 Develop and implement policies and procedures related to Fitness programs and PEX classes
 Research, monitor and evaluate industry trends for physical fitness and aquatics
 Assess and determine class programming needs for UNR Fitness Center.
 Develop and implement new/revised classes
 Create course, activity and drop-in schedules
 Plan, imlement and monitor course registration
 Teach multiple types of fitness and activity classes
 Develop and implement tools and methods for program evaluation
 Select, train, direct and evaluate all group and academic fitness instructors (approx 30);
coordinate and ensure coverage and substitutions
 Idenitfy approprate instructor certifications; ensure instructors meet requirements and continue
to hold certification
30% Manage Fitness Center Operations
 Plan and ensure safe operations adhering to applicable industry standards
 Select, train, direct and evaluate student employees (approx 15)
 Develop and conduct training sessions and workshops for staff
 Develop risk management protocols including CPR, AED, First Aid training
 Plan and implement special events to promote fitness/wellness program
 Evaluate Fitness Center performance and utilitzation on a continuing basis, making
recommendations for improvement at regularly scheduled meetings (i.e. managing IM
Leagues drop in sign ups)
 Respond to all Fitness Program customer service issues (i.e. emergency and non-emergency)
 Oversee cleaning and sanitationof all equipment
 Oversee climbing wall operations (equipment, maintenance, liability, route setting)
Position Description – Coordinator, CRW Fitness
Page 3
30% Equipment Management
 Oversee or perform equipment troubleshooting, diagnosis and repair
 Liaise between University and multiple equipment manufacturers. Negotiate price and
services on parts, repairs, electrical components, replacement equipment, new equipment,
etc.
 Oversee operation of electronically linked equipment through network/personal computer
 Develop and implement preventive maintenance program on exercise equipment
 Oversee cleaning and maintenance of all exercise equipment through daily, weekly and
monthly cleaning schedules executed by facility student staff
 Train others on maintenance and repairs
10% Fiscal
 Maintain budget for fitness equipment and programs and assist with development of the
annual budget and purchasing of equipment
 Collaborate with Director of CRW in researching major fitness equipment purchases and
trends in the fitness equipment
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The Coordinator reports to the Director of CRW and coordinates all Fitness programs and PEX
classes. The Coordinator develops and implements program policies and risk management protocols
to ensure safety of participants. The Coordinator makes decisions within established protocols,
policies and guidelines. In the absence of policy or a supervisor, the Coordinator has the latitude to
make decisions concerning their area of responsibility as needed. These decisions should be aligned
with program philosophies, mission and values. The Coordinator keeps the Director apprised of the
decisions for the purposes of evaluating and providing future guidance.
Impact:
The position is critical to the fitness program and plays a key role in the low-cost high-quality service
delivery model CRW relies upon to remain financially viable. The manner in which programs are
developed and implemented impact the unit’s ability to provide quality programs and services which
are critical to attracting and maintaining customers. Successful performance will sustain and grow
revenues through program efforts. Lombardi Recreation plays a significant role in the recruitment and
retention of students and faculty and overall student satisfaction with their college experience.
Maintaining the quality and availability of services are key to the University succeeding in these areas.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Fitness Management practices and industry standards
 Group fitness instruction and programming
 Risk Management as it pertains to area of responsibility
 Personal Training practices
 Recreation facility operations
 Recreation history and philosophy
 Student development models
Position Description – Coordinator, CRW Fitness
Page 4
Skill in:
 Exercising initiative, resourcefulness and sound judgment
 Effective verbal and written communications
 Seeking to improve the quality of services and processes
 Proficiency in use of a personal computer and surrent software applications including but not
limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and email)
 Strong organizational skills
Ability to:
 Operate and maintain fitness equipment
 Train student employees
 Teach a variety of fitness related classes
 Troubleshoot and problem solve
 Work a varied schedule outside of normal business hours
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Students/Faculty/Staff
Reason for Contact
To provide customer service, instruction and problem solve,
distribute fitness information, instruction and data collection
LOA instructors
To interview, hire, train, schedule, supervise, and evaluate,
conduct staff meetings, and manage general work environment
To present program research and reports and make
recommendations for purchases and policy
To supervise, train and discipline when necessary
To resolve issues with maintenance and upkeep of facilities
Faculty
Student Staff
Facilities department/ Buildings
and Grounds staff
External
Vendors
Reason for Contact
To seek and recommend information and services
Citizens at large
To respond to and coordinate fitness programs and special events
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor's Degree from a regionally accredited institution
Position Description – Coordinator, CRW Fitness
Page 5
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and two years of experience to include providing customer service
and operations management in a large Fitness Center; supervisory experience of
fitness instructors and equipment; teaching group fitness classes; experience in
teaching power and weight lifting
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
Certification in both Group Fitness and Personal Training through American College of
Sports Medicine (ACSM), American Council on Exercise (ACE), or National Strength
and Conditioning Association (NSCA) or equivalent or ability to obtain one within
specified time period
Certification in specialty areas of Group Fitness instruction or equivalent
CPR/AED, First Aid