Item 9.E-Feb. 4, 2011
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/vpaf/hr/compensation/placement.html for complete instructions.
Incumbent(s) Name (if applicable): Vacant
Position #(s): 10859
Current Title: Associate Vice President, Facilities Services
Current Range: 7
(JCC:76179;1E;CA1039,CC001;E)
Department: Facilities Services
College/Division: Administration and
Finance
Account #(s): 1101-104-1410
Action Proposed: (check all that apply)
( ) New position: Proposed Range:
Proposed Title:
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
(X ) Revised PDQ only (no change in range or title)
( ) Line of Progression (show titles below)
Range:
JCC (Current
or new HR
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature
__________________
Date
____________________________________________________________
Director/Chair/Dean
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
__________________
Pres / Vice Pres / Vice Prov Signature Ron Zurek
Date
Vice President, Administration and Finance
Action Approved by the President (Completed by Faculty HR):
Position #: 10856 (changed 8/2011)
EEO Code: 1E
CUPA Code: CA1039
Exempt: Yes or No Census Code: 001
Job Class Code: 76179
Range: 7
Effective Date:
Approved Title:
ASSOCIATE VICE PRESIDENT, FACILITIES SERVICES
____________________________________________________________
__________________
Employee Signature
Date
(Employee signs and sends to HR for personnel file after PDQ has been “final” stamped for approval)
Rev: 12/1/2008
Position Description – Associate Vice President, Facilities Services
Page 2
1.
Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
Under the general direction of the Vice President for Administration and Finance, the Associate Vice
President for Facilities Services has overall management responsibility for the departments of
Facilities Operations and Maintenance, Parking and Transportation Services, and Real Estate. The
Facilities Services Department is responsible for the operation, maintenance, design and construction
of campus facilities including all academic and administrative buildings, residential housing facilities,
utility systems and infrastructure. The Department of Parking and Transportation Services is
responsible for providing safe and convenient campus parking spaces and transportation services that
meet and support the needs of the campus and surrounding community. The Real Estate Office has
responsibilities for property acquisition, property development, lease negotiations, and lease
management. These responsibilities encompass a wide and diverse range of staff, operational
requirements, and organizational structures necessary to deliver well managed and maintained
facilities and services to meet the academic and administrative needs of the faculty, staff, and
students.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
40% - Facilities Management and Planning
 Supervising university architectural and engineering staff, the incumbent is responsible for the
design and construction, from inception to completion of capital improvement and deferred
maintenance projects
 Develops and makes recommendations for the University’s Biennial Capital Improvement
Budget and Deferred Maintenance Program. Oversees management of the program
throughout the process of development, approval, and implementation
 Prepares progress reports, informs Vice President of project status and deviation from goals;
prepares activity reports for management guidance
 Oversees the Facilities Operations and Maintenance Budgets
20% - Operational administration and Performance Improvement
 Plans, develops and implements university construction and facilities related policies and
procedures
 Leads and guides the development, evolution, implementation and continuous improvement of
department, division, and university wide initiatives as assigned that include polices,
standards, procedures, performance measures, service agreements, customer, and project
development and delivery
 Develops, communicates, and maintains guidelines and procedures to support the functions of
the department/division/university
 Maintains contact with campus constituents and solicits feedback for improved services.
 Recommends initiatives and changes to improve quality and services for departments within
incumbent’s purview, as well as for the division, and the university
20% - Leadership and Employee Management
 Working effectively with managers, faculty, and staff in a participatory and collaborative
environment to accomplish the goals and objectives of facilities, construction and planning
projects and programs
Position Description – Associate Vice President, Facilities Services

Page 3
Effectively training, supervising, directing and evaluating the work of assigned managers,
supervisors and staff (approximately 338 personnel). Ultimately, is responsible for the
leadership, evaluation and management of all faculty and staff in the department
20% - Professional Interactions
 As the University’s senior facilities officer represents the University to state and local
government agencies on matters concerning campus facilities planning, facility environmental
issues, safety and traffic, and real estate acquisition and disposition
 Establishes professional relationships with campus administrative officials
 Networks with state and local constituencies to promote the business interests of the
University in support of the campus master plan as well as establishes professional
relationships with these officials
 Serves as a member on university committees/task forces and in regional and/or national
organizations related to facilities management
 Represents the department before a variety of campus student/staff/faculty groups, as well as
neighborhood advisory boards and other local agencies
 Performs other duties as assigned by the Vice President, Administration and Finance
3. Describe the level of freedom to take action and make decisions with or without supervision
and how the results of the work performed impact the department, division and/or the
university as a whole.
Level of Freedom:
Within the existing policies, the incumbent has considerable freedom to make independent decisions
pertaining to all areas within Facilities Services, such as, operation, maintenance, design,
construction, and renovation of campus facilities, properties, parking and real estate.
Impact:
The decisions and actions of the Associate Vice President have a major impact on the overall
operation of the department as well as affect the perception of the quality of service and
professionalism of the department. Errors in judgment have the potential to create negative public
relations and reflect poorly on the University as well as increase liability for the University and Nevada
System of Higher Education. Failure to make sound financial decisions related to department
operations can have a negative impact on the department’s ability to perform maintenance and
construction services. In addition, accurate budgeting for capital projects enables the University to
better compete for funding.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Large educational facilities construction and maintenance operations including HVAC,
electrical, utility systems and energy management programs
 The principles and practices of design, contract, maintenance and construction management
 State and higher education purchasing and human resource policies
 Human resource management principles
 Real property transactions
Position Description – Associate Vice President, Facilities Services
Page 4
Skills:
 Excellent leadership and management skills as well as strong communication and
interpersonal skills with a team-based approach to leadership
 Excellent written, verbal (including public speaking), and listening skills
Ability to:
 Use independent judgment to make effective and complex decisions and perform a variety of
advanced technical duties, many of which are time sensitive in nature
 Read and interpret complex contract documents and apply rules, regulations, policies and/or
procedures
 Administer a large and complex operation employing sound fiscal and business management
principles
 Develop, implement, and adjust plans, policies, and procedures to meet changing conditions
and/or needs
 Problem solve creatively
 Communicate both verbally and in writing clearly in order to convey complex information to
senior level management
 Commit to continued professional development and to diversity
 To interact within a complex public environment constructing within a public arena
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Facilities staff
University administrators,
academic department deans/
chairs & research unit directors
as well as faculty and staff.
Department personnel and
constituents
External
Personnel in System office
State Public Works Board, city,
county, and state agencies
Neighborhood Advisory Boards
Reason for Contact
To accomplish the goals and objectives of the department and
university
To train, supervise, direct and evaluate the work of assigned
managers, supervisors and staff
To develop, implement, and sustain innovative policies and
procedures concerning campus facilities planning, facilities
environmental issues, and safety and traffic issues
To resolve problems with capital construction projects, facility
renovations as well as provide services to other campus service
units, committees, and constituents
Reason for Contact
To establish professional relationships with administrators in
responding to requests and handling issues
To develop construction criteria for new campus buildings (e.g.,
applications for Capital Improvement Program/Deferred Maintenance Projects, Fire/Life Safety Requirements and coordination
of construction/utility services)
Represent the department/university at board meetings
Position Description – Associate Vice President, Facilities Services
Page 5
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and ten years of experience in facilities management to include at
least five years in a senior management position
Must have demonstrated experience as a senior level manager in a complex
organization combined with an extensive financial, operational, and personnel
management background in facility and property management
Preferred Licenses or Certifications:
Licensed Architect or Professional Engineer
Leadership in Energy and Environmental Design - Accredited Professional (LEED AP)
c. Indicate any license or certificate required for this position.
None