Item 3.E-December 14,, 2012
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/hr/compensation-and-evaluation for complete instructions.
Incumbent(s) Name (if applicable):
Position #(s):
Current Title: Assistant Director, Landscape Architecture
Current Range: 4
(JCC:67205;3D;CM3105;CC421;E)
Department: Operations and Maintenance
College/Division: Facilities Services /
Vice President, Administration & Finance
Account #(s): 1101-104-1410
Action Proposed: (check all that apply)
( ) New position: Proposed Range:
Proposed Title:
(X ) Title Change, Proposed Title: Assistant Director, Grounds Services
( ) Proposed Reassignment from Range
to Range
( ) Revised PDQ only (no change in range or title)
( ) Line of Progression (show titles below)
Range:
JCC (Current
or new HR
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature Denise Baclawski, Sr Dir, Fac Maint Svc
__________________
Date
____________________________________________________________
__________________
Director/Chair/Dean Sean McGoldrick, Associate Vice President, Facilities Svcs
Date
Approved for Salary Placement Committee review.
____________________________________________________________
__________________
Pres / Vice Pres / Vice Prov Signature Ron Zurek
Date
Vice President, Administration & Finance
Action Approved by the Provost/President (Completed by Faculty HR):
67304 Range:
4
Pos #(s):
JCC:
EEO: 3D
Eff: 10/1/2012
Approved Title: Assistant Director, Grounds Services
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_______________________________________________ __________________
Date
Printed Name: ____________________________________________________
Rev: 10/1/2012
Position Description – Assistant Director, Grounds Services
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Assistant Director, Grounds Services, is a key member of the Facilities Maintenance Services
leadership team in Facilities Services Division (FSD). The Assistant Director for Grounds Services is
responsible for developing and maintaining a strategic plan for University of Nevada, Reno landscape
spaces on the main campus, Redfield Campus, and statewide locations. The position oversees
grounds maintenance, irrigation, motor pool, small construction, and trash/recycle crews. The position
reports to the Senior Director, Facilities Maintenance Services.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
50% - Supervision and Leadership
 Provide direction, assign work, provide feedback, and supervise the grounds maintenance,
irrigation, motor pool, small engine, small construction, and trash/recycle crews
 Guide, train, and give technical assistance to supervisors and employees; inspect work to
ensure maintenance of quality standards, safe work practices, and effective resource
utilization
 Manage daily operational activities, conduct problem solving, troubleshooting, and resolve
personnel issues
 Develop cohesive work teams, united behind common departmental and university goals
 Identify and develop operating standards and safe work practices for grounds maintenance
tasks
 Develop annual grounds maintenance schedule detailing tasks, times and frequencies
40% - Operations and Project Management
 Direct the campus snow removal plan to ensure safe and timely access to campuses
 Direct University trash and recycle program; develop long term trash and recycle plan
 Manage the University Motor Pool; fleet maintenance, small engine shop, and vehicle and
specialized equipment replacement plans
 Manage the planning and scheduling function for grounds maintenance work orders; develop
comprehensive preventative maintenance program for areas of responsibility
 Direct planning and support for large campus events
 Manage landscape construction projects
 Establish irrigation plans and monitor water usage
 Work with arborists and other professionals to develop campus tree risk assessment plan to
include tree disease, pruning techniques, removal and replacement
 Develop and oversee grounds maintenance budgets, including the development of deferred
maintenance, equipment replacement, and capital improvement plans
 Develop contingency plans and organize response for campus emergencies, including large
snow removal, floods, and sewer upsets
10% - Strategic Planning
 Develop and maintain the long term landscape master plan
 Develop and maintain contacts with various campus community members affected by or
concerned with the quality, safety and appearance of the landscaped spaces
Position Description – Assistant Director, Grounds Services






Page 3
Design, plan and coordinate landscape improvements using information on available plant
material, available level of maintenance and landscape master plan
Create plans and designs for pathways, small structures, decorative features, flowers, shrubs,
trees and open space including irrigation and wetland considerations
Consult with other professionals as needed (i.e., civil engineers, hydrologists, building
architects, etc.)
Provide technical leadership and guidance through review of proposed design criteria
Participate on and coordinate with the Campus Arboretum Board
Participate as a member of the Facilities Maintenance Services Management Team, assist
with daily operational activities in the department and with the development of the short and
long term strategic goals
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
Goals for the campus landscapes are developed with campus-wide input. Decisions are made on
space utilization, products and processes used. The incumbent makes independent decisions
regarding prioritization and assignment of jobs to staff, personnel decisions, and budget management.
This includes time critical actions (snow removal, flooding, sewer problems, special events, etc.) that
require independent judgment and immediate decisions. The Senior Director, Facilities Maintenance
Services, is consulted on complex personnel issues, resource needs and for final approvals on
projects above a predetermined threshold.
Impact:
Effective management of emergency procedures is critical to employee safety and protection of
property. Poor decisions or lack of preparedness can put employees, students, visitors and property in
peril. People enjoy attractively designed gardens, residential areas and workspaces. The campus is
large-scale, composed of many spaces used for a multitude of purposes. The planning, condition and
maintenance of these outdoor environments directly impact the perceptions of students, parents,
donors, community members, employees and other campus visitors. Accordingly, the Assistant
Director for Grounds Services will make a very visible impact to all campus visitors and thereby
impact the reputation of the University.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Work order planning and scheduling systems
 Supervisory policies and procedures
 Surveying and site design
 Federal, state, and local safety codes and regulations related to wetlands, abatement of storm
water run-off and other landscape planning considerations
 Landscape design and construction
 Landscape ecology
 ADA requirements
 Budget, business and human resources practices
Skills:
 Strong supervisory and leadership skills
 Strong project management skills
Position Description – Assistant Director, Grounds Services





Page 4
Creative vision and artistic talent
Good verbal and written communication
Problem solving and organizational skills
Conflict management and resolution
Effective listening, decision-making and analytical skills
Ability to:
 Work well with people, both in a supervisory capacity (Facilities Services Department
professional and classified staff), and a problem solving capacity (wide range of people:
research, faculty, staff, contractors, local agencies, etc.)
 Supervise a diverse workgroup
 Understand, interpret, and develop contractual language regarding scope of work and
formalized policies, guidelines, rules, and regulations
 Work in a fast paced environment with competing priorities and deadlines
 Interact effectively with faculty, administrative staff and other employees at all levels of
responsibility
 Develop a strategic plan for campus landscape spaces
 Oversee project design
 Meet schedules and budgets
 Work nights and weekends to meet deadlines
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Construction Faculty and Staff
Architects
Human Resources
FSD Management Team
Campus Community
External
Vendors
Local Agencies
Reason for Contact
To coordinate landscape planning
To coordinate on new building construction and the surrounding
open space
To manage employee issues, classifications, etc.
To raise issues, resolve conflict, negotiate for resources, set goals
To seek input on landscape planning
Reason for Contact
To identify services and products
To ensure the university is in compliance with federal, state and
local environment codes, ordinances and regulations
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution.
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and four years, or a Master’s Degree and two years, of experience
in managing grounds services including two years of supervisory experience
Position Description – Assistant Director, Grounds Services
Preferred Licenses or Certifications:
Landscape Architect Registration Examination (L.A.R.E.)
Licensed Arborist
c.
Indicate any license or certificate required for this position.
Nevada Class C or higher operator’s license within 30 days of appointment
Page 5