Item 3.I-September 13, 2013
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
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Position #(s): 17630 Incumbent(s) Name (if applicable): Chad Leonard
Current Title: Assistant Director, EH&S (Safety and
Emergency Planning) (JCC: 67404;E)
Department: Environmental Health and Safety
Current Range: 3
College/Division: Vice President,
Research
Account #(s): 1201-121-0809
Action Proposed: ( check all that apply )
( ) New position: Proposed Range:
Proposed Title:
( ) Title Change, Proposed Title:
(X) Proposed Reassignment from Range 3 to Range 4
( ) Revised PDQ only (no change in range or title)
( ) Line of Progression (show titles below)
Range:
JCC (Current or new HR assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature
____________________________________________________________
Director/Chair/Dean – Stephanie Woolf, Director EH&S
__________________
Date
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
Pres / Vice Pres / Vice Prov Signature – Marsha Read
__________________
Date
Vice President, Research / Dean, Graduate School
Action Approved by the Provost/President (Completed by Faculty HR):
Pos #(s): 17630 JCC: 67404 Range: EEO:
Approved Title: Assistant Director, EH&S (Safety and Emergency Planning)
9/1/2013
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_______________________________________________ __________________
Printed Name: ____________________________________________________
Date
Rev: 10/1/2012

Position Description – Assistant Director, EH&S (Safety and Emergency Planning) Page 2
1. Summary Statement: State the major function(s) of the position and its role in the university. Attach an organizational chart with positions, ranges, and names for the division which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Assistant Director, Environmental Health and Safety (EH&S) oversees the Emergency
Information & Safety Program and Training Functions within the EH&S Department. The Emergency
Information & Safety Program includes Geographic Information Systems (GIS) application development, export control equipment inventory, safety investigations, training development and implementation, and emergency planning. The Assistant Director ensures safety investigations are accurate and thorough. In addition, corrective actions are implemented, emergency information in support of Knox Box materials, egress maps and building emergency plans are maintained accurately and updated as necessary, maintaining the EH&S departments spatial applications and databases, and overseeing the support activities by campus IT to the department, and Export Control Inventory and support. The incumbent provides supervision of administrative faculty, classified staff and graduate and undergraduate student workers.. The incumbent is responsbile for budget planning and projection for the emergency information management, training development and implementation, export control equipment tracking, and information technology (IT) for all programmatic needs for every EH&S specialty in regard to IT program development and deployment. In addition, the incumbent is responsible for appropriate strategic planning in relation to development of the programs and the annual reporting for the departments goals and objectives throughout the year. The Assistant
Director serves on University committees to represent EH&S and has the authority to commit departmental resources and personnel to adequately satisfy the concerns from the committee. The
Assistant Director meets with the other Assistant Directors and the EH&S Director for development and refinement of programs and to clearly define the responsibilities for the departmental administration to identify training requirements and professional development for EH&S staff and students.
2. List the major responsibilities, including percentage of time devoted to each. Provide enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
40% - Emergency Information & Safety Program Management

Manage the development of procedures and policies for handling safety investigations by working with the Manager, Risk/Worker’s Compensation, Police Services, and the Emergency
Communications Officer on Worker’s Compensation claims, property loss events, catastrophic events

Recommend corrective actions in response to safety investigation findings and follow-up corrective actions to ensure completion.

Ensure safety investigations are completed in a timely and thorough fashion

Present technical information to middle management, Department Directors, Vice Presidents,
Deans and various public entities

Architect and implement work-flows for collecting and maintaining critical emergency information contained in building Knox Boxes, emergency egress maps, and building emergency plans used by first responders, fire fighters, hazardous material teams and other emergency personnel

Establish procedures to be used for maintenance of emergency planning applications

Position Description – Assistant Director, EH&S (Safety and Emergency Planning) Page 3
35% - Supervisory and Personnel Management and Leadership

Manage and supervise various EH&S functions which include EH&S Training Manager,
Safety Specialist, and a classified support position; act as the work manager for the IT faculty that report to EH&S; supervise staff in Emergency Management and GIS to include development of priorities and performance objectives, and annual performance evaluation

Select, supervise, train, and coach administrative faculty , classified staff, and undergraduate or graduate student employees

Provide leadership and mentoring to all direct report personnel, to include guidance and expectations regarding performance, timeliness and quality of services and products, and interactions with campus personnel

Resolve personnel issues and make decisions involving higher level personnel issues, to include hiring, conflicts, and discipline

Conduct performance evaluations and carry out personnel actions, disciplinary or otherwise for direct reports

Evaluate direct report personnel for necessary training and professional development activities to ensure that all professional certifications are maintained and staff are well trained for their positions

Oversee the computer program development and implementation (e.g., Waste submission, facility and lab inspection software, learning management system, chemical inventory system, etc.) by the two administrative faculty from Information Technology (IT) that support all programs in EH&S; provide feedback to Information Technology supervisors for annual performance evaluations and participate in the development of each faculty individual performance objectives

Provide budget planning and projection for the emergency information management, training development and implementation, export control equipment tracking, and information technology (IT) for all programmatic needs for every EH&S specialty in regard to IT program development and deployment

Provide appropriate strategic planning in relation to development of the programs and the annual reporting for the department’s goals and objectives throughout the year

Serves on University committees to represent EH&S and has the authority to commit departmental resources and personnel to adequately satisfy the concerns from the committee

Meet with the other Assistant Directors and the EH&S Director for development and refinement of programs to grow the expertise of the department
25% - GIS Development & Export Control Tracking

Train and coach administrative faculty (Range 2 and 3), classified staff, and undergraduate or graduate student employees in the use of GIS for tracking purposes for multiple programs

Integrate data from other campus systems and create Feature Datasets and Feature Classes in ArcSDE; off campus data, such as Chemical Inventory data (ChemTracker) may also be incorporated into GIS displays

Assist EH&S and other campus staff in identifying needs and/or possibilities for GIS products

Create, modify, test, implement and support GIS applications

Develop applications based on user specification including testing and deploying of the applications

Upgrade the information technology programs after deployment and maintain the programs for the department and the institution

Provide technical support and training to end users, which include, Geography Department,
Facilities Services, Facilities Planning, and Knowledge Center
 Work directly with the Controller’s office, purchasing, and research administration to continue development of methodology and data acquisition techniques for inventorying equipment regulated by the U.S. Department of Commerce, Bureau of Industry and Security under the
Export Administration Regulations (EAR)

Position Description – Assistant Director, EH&S (Safety and Emergency Planning) Page 4

Develop training courses (preferably online) with research administration to educate all
Academic and Administrative personnel at mid-to high-levels in Export Control regulations, the ramifications of non-compliance, and the ease of which the inventory can be implemented and completed.

Oversee the staff in capturing all data in spatial (GIS) and non-spatial (Visual Compliance) information systems where it can be consumed by other campus systems
3. Describe the level of freedom to take action and make decisions with or without supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The Assistant Director oversees a number of critical functions that seek to limit institutional liabilities in the areas of managing safety incidents, emergency planning and export control. The Assistant
Director is given the authority to make high level decisions including the ability to commit EH&S resources and personnel to accomplish work scope. The Assistant Director also has the authority/freedom to make decisions and commit the department within University committee meetings in order to satisfy the needs of the institution. As the incumbent is responsible for accident investigations and other type of investigations (i.e., property loss), the incumbent is given the freedom to make decisions committing resources and personnel in order to implement corrective actions from investigations. The incumbent will also be responsible to communicate frequently with regulatory agencies, fire department, and emergency response personnel, including commitment of personnel and resources to avoid any regulatory action. The incumbent takes an active role in the overall management and strategic planning of the department and acts in the Director’s absence when necessary. The Assistant Director obtains input from the Director on complex situations, goal-setting and resource needs.
Impact:
The Assistant Director is responsible for accident and property loss investigations. Errors within these types of investigations could cause a likelihood of recurrence of events, up to and including, potential legal action from injured parties. OSHA enforcement may also investigate employee injuries resulting in potential regulatory fines, if the cause of the accident is not mitigated. Improper techniques to the investigatory process could cause the institution to have greater Worker’s Compensation costs resulting in less funding to the institution. Other responsibilities include working with other regulatory agencies, such as the State Fire Marshall and the City of Reno Fire Department. Improper negotiations with agencies could cause increased inspections resulting in fines and/or penalties and/or delay other aspects of the institution’s operating capability. Errors in technical or administrative judgment in any of these areas could result in substantial regulatory fines, penalties, hazardous conditions and negative publicity for the University.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:

Safety, Health, and Environmental Regulatory Compliance Standards, specifically, Emergency
Planning and Compliance, including OSHA regulations in 29 CFR, City of Reno regulations in relation to the operational aspect of the Fire Department, International Fire Code for discussions with the State Fire Marshall

Export Control Regulations including the Export Administration Regulations (EAR)

Risk Management Principles/Workers Compensation and Property Loss information

Position Description – Assistant Director, EH&S (Safety and Emergency Planning) Page 5

Languages and tools to be used may include, but will not be limited to: ArcGIS Desktop,
ArcSDE, ArcGIS Server, ArcObjects, Apple iOS, AutoDesk, VB.NET, ASP.NET, Oracle SQL
T-SQL, Visual Compliance, CAMEO, and enterprise application design

Other Related safety, health, and environmental regulatory compliance standards, laws, and regulations, such as Occupational Safety & Health Administration (OSHA), Mine Safety and
Health Administration (MSHA), Environmental Protection Agency (EPA), Nevada Department of Environmental Protection (NDEP), Uniform Building Code (UBC), etc.
Skills:

Analytical, decision-making, and problem-solving skills

Strong organizational and project management skills with the ability to plan, follow-up, and manage multiple complex programs and activities

Excellent written and verbal communication

Proficiency in use of a personal computer and current software applications including but not limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and email) and specifically in use of ArcGIS 9/10

Personnel supervision and management

Leadership skills

Strategic planning

Budget management
Ability to:

Take initiative and work independently as well as part of a group

Conduct safety investigations including the ability to conduct a root cause analysis and development of appropriate corrective actions with justification/evidence to uphold the investigation

Explain technical material clearly to audiences with limited technical background.

Be very disciplined and highly organized in order to effectively solve difficult problems through the creation of products associated with the various departments in EH&S and across the campus

Handle several specialized activities, i.e., safety, emergency planning, compliance, etc., in the
EH&S field

Educate and train employees on processes and procedures.

Understand and interpret formalized policies, guidelines, rules, and regulations

Demonstrate patience and clarity when presenting highly technical material
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal Reason for Contact
Faculty and Staff
Middle and upper management,
Department Directors, Vice
Presidents and Deans
To meet with program managers, directors, and end-users to determine system requirements, negotiation and consensus building in order to create a functional format consistent with other applications and products, coordinating end-user testing and production applications
To present and explain technical material in an effort to create and support cooperation and data-sharing between University departments, NSHE departments, and local/state agencies

Position Description – Assistant Director, EH&S (Safety and Emergency Planning)
External
Off-Campus Groups
Reason for Contact
Page 6
To request access to existing data and to build cooperative links for sharing final program information
Faculty and Staff of Other NSHE
Institutions
NSHE System Office
To request access to existing data and to build cooperative links for sharing final program information
To request access to existing data and to build cooperative links for sharing final program information
6. Indicate the minimum qualifications which are necessary in filling this position should it become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
Minimum educational level, including appropriate field, if any. a.
Bachelor’s Degree from a regionally accredited institution with emphasis or major in
GIS, Computer Information Systems or a related field
b. Minimum type and amount of work experience, in addition to the above required education necessary for a person entering this position.
Bachelor’s Degree and five years, or a Master’s Degree and three years, of experience in spatial data concepts, relational database design including supervisor experience
Preferred Certifications or Licenses: None c. Indicate any license or certificate required for this position.
None