Item 9.B- November 9, 2012
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
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Position #(s): 16224 Incumbent(s) Name (if applicable): Vacant
Current Title: Administrator, WM Keck Museum
(JCC:76664;3A)
Current Range: 2
Department: Mackay School of Earth Sciences and
Engineering (MSESE)
Account #(s): 1311-114-0803 and 1311-114-0805
College/Division: College of Science
Action Proposed: ( check all that apply )
( ) New position: Proposed Range:
Proposed Title:
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range to Range
(X) Revised PDQ only (no change in range or title)
( ) Line of Progression (show titles below)
Range:
JCC (Current or new HR assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature Russell Fields, Director, MSESE
____________________________________________________________
Director/Chair/Dean Jeffrey Thompson, Dean, College of Science
__________________
Date
__________________
Date
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
Pres / Vice Pres / Vice Prov Signature Jannet Vreeland
__________________
Vice Provost and Secretary of University
Date
Action Approved by the Provost/President (Completed by Faculty HR):
Pos #(s): 16224 JCC: 76664 Range: 2 EEO: 11/1/2012
Approved Title: Administrator, WM Keck Museum
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_______________________________________________ __________________
Date
Printed Name: ____________________________________________________
Rev: 10/1/2012

Position Description – Administrator, W.M. Keck Museum Page 2
1. Summary Statement: State the major function(s) of the position and its role in the university. Attach an organizational chart with positions, ranges, and names for the division which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Director manages the W.M. Keck Earth Science and Mineral Engineering Museum, coordinates loaned exhibitions, and supervises museum employees and volunteers. The Director is responsible for daily operations, museum administration, exhibit layout and design, publicity, community education and outreach, grant writing and fund raising, collections management and development, and budget planning. The Museum is to be a dynamic resource that serves as a primary outreach mechanism to the public and the University of Nevada, Reno. The Museum Director reports to the Director of the
Mackay School of Earth Sciences and Engineering (MSESE).
2. List the major responsibilities, including percentage of time devoted to each. Provide enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
50% - Museum and Exhibit Management
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Develop yearly plan for exhibit rotations; develop themes for displays
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Create and design exhibit layouts in alignment with museum standards
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Develop museum tours and earth science educational activities related to the exhibits for all grade level students and their teachers
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Schedule and lead or supervise educational tours of the museum
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Supervise student assistants and volunteers
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Prepare and manage the annual museum budget
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Coordinate museum supervision for open hours and special events

Manage museum security processes, including maintenance of the security system
25% - Public Relations and Museum Financial Support

Design and produce mineral and earth science informational posters and booklets for the general public
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Develop publicity material for the museum and its exhibits
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Arrange and coordinate receptions and events within the museum
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Develop and promote use of the museum by university departments to increase visibility and enhance public relations

Coordinate with the MSESE Director to o Research and write grant proposals to support the museum; administer grants o Plan, organize, and implement fundraising activities for the museum o Participate in the donation solicitation and acceptance process, as appropriate o Develop and maintain a museum advisory board
25% - Permanent Collections Management and Development
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Catalogue and curate new and existing minerals fossils, rocks, ores and mining artifacts
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Maintain and update the museum website
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Process loans from the collection, including transportation and return
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Identify mineral specimen and exhibit needs
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Build and maintain contact with mineral dealers, organizations and other museums to acquire and enhance exhibits

Maintain a comprehensive report of museum assets

Position Description – Administrator, W.M. Keck Museum Page 3
3. Describe the level of freedom to take action and make decisions with or without supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The Museum Director makes independent decisions on exhibits and displays and the best use of museum space. The Director researches and prioritizes acquisitions, locates and submits proposals to funding sources, and develops plans for public use of the museum. The MSESE Director provides broad oversight and guidance on long-term goals.
Impact:
The Museum Director is the point of contact for use of the museum within and outside of the university. The Museum is the most public and visible outreach effort in the MSESE, impacting thousands of K-12 students and teachers annually through scheduled visits, and many more adults and children on casual visits. Positive public perception of the museum and future funding for the museum depend on the work of the Museum Director.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge:

Geology, including rocks, minerals, basic paleontology and fossils
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Museum operations and administration

Installation practices and curating standards

State and federal laws and regulations concerning human resources management and administration
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Event planning
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Public relations practices, marketing techniques, and fund raising
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Budget management
Skills:
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Human resources supervision/management
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Proficiency in use of a personal computer and current software applications including but not limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and email)
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Web design
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Simple graphic design
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Excellent oral and written communication
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Time management
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Coordinate, organize and implement programs and events
Ability to:
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Motivate and supervise a range of volunteers and students
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Communicate with the public on earth science
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Create and implement education material for non-science audiences
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Be flexible and work independently under minimal supervision with considerable latitude for initiative and independent judgment

Manage, prioritize, and complete multiple projects/tasks in an efficient and timely manner while maintaining focus on organizational goals

Position Description – Administrator, W.M. Keck Museum Page 4
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Director, MSESE
Reason for Contact
To receive support for and communicate about Museum operations
University faculty and students To develop programming, museum visibility and volunteers
University Foundation and To coordinate management of externally funded gifts and grants
Sponsored Projects Office
To coordinate events and manage personnel and budgets College of Science administration
External
K-12 teachers and students
Reason for Contact
To provide earth science educational opportunities, hands-on activities, and museum tours
General public To provide museum tours (guided or self-guided), answer questions regarding the Museum and its acquisitions, give public presentations, and promote Museum events
Museum friends and donors To communicate museum events, solicit help and advice, and request donations as appropriate
To solicit and develop ideas to meet the goals of the Museum Museum advisory board
6. Indicate the minimum qualifications which are necessary in filling this position should it become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
Minimum educational level, including appropriate field, if any. a.
Bachelor’s Degree from a regionally accredited institution with emphasis or major in
Earth Sciences, Museum Studies, or a related field
b. Minimum type and amount of work experience, in addition to the above required education necessary for a person entering this position.
Bachelor
’s Degree and three years, Master’s Degree and two years, or Doctorate and one year, of experience in geoscience research or museum administration
Preferred Licenses or Certifications: None c. Indicate any license or certificate required for this position.
None