1. Budget Cuts and Affects on Enterprise Systems a. HETI Funds-These are funds that help with Banner and other system maintenance and licensing. The overall funds are being cut by 19% next year. We will have to absorb a small portion of that. b. Maintenance Contracts- We will be reviewing contracts to see if and where we can reduce or eliminate them. c. S&E funds (Summit?)- These funds are for supplies and equipment. They are also training funds for
Web Focus, Summit, and the like. We will be looking closely where we can just train one or send one to a conference. d. People- There will be a reduction in staff. Who, how and when, have yet to be determined. e. Systems & Services- As we make cuts across the board there will be an impact in systems and services.
We will try to make these as painless as possible.
2. Security Audit Report a. Report- We have received the report. It is very detailed. We will be sending out an executive summary. Report suggestions have already started to be implemented. b. Update on GOATPAD access- We are in the middle of another audit with GOATPAD.
3. Projects a. SRIs- There was a 9% increase in participation over previous semesters. Discussion took place on what other schools are doing. Bruce will talk to the president about implementing some of the discussed ideas. b. Banner 8 Migration- The Banner Migration will start at 5 pm on February 11 th and Banner will be down until the following Tuesday at 6 am. There will be a clone the night before, so some data will be available in testing systems for review. No changes will be allowed during this time. c. ODS/EDW/WebFocus i. Third Week Reporting- IR will be pulling the third week report off of ODS and will compare it to the report they are currently using. If all goes well Third week will come out of ODS next semester. ii. Enrollment Management Dashboards- This is a reporting tool used with WebFocus iii. Perkins/Accessibilities Database (Turning Point)- They are finishing a few things then they will start to migrate data. Turning Point has a lot of things left to do in order to come over to
Banner. They are working on the issue. d. DegreeWorks- progress is slow, but is moving forward. Joe is working with Margaret on some of the issues. e. TouchNet Cashiering- Should go live in the middle of February. f. TouchNet Marketplace- Should go live the first part of February. g. FSAAtlas- Scheduled to go live next semester. h. R25-Is in progress but is moving slow due to resources. i. Imaging Systems (Catalog, Trio, Testing Center) $4500 including HE scanner- Imaging is currently being used on campus. The cost to get started is around $4500 and maintaining it is around $500 per year.
4. Problems a. Semester Start Issues (slowness for 2 hours 1 day)- the slowness was caused by job subs running at peak times. They are going to clear the job logs and watch them closely next week to see what is exactly going on. b. WebFocus Training and Additional Licenses- The consultant was here this week. We have spent the money for training and licensing. Additional licenses are $3500 each, but 90% of what needs to be done will not need a license. c. Grading & late grades- Grades are continuously late each semester. Discussion took place on how we might encourage instructors to turn them in on time. d. Banner data for Organizational Charts, Titles, etc.- There are some issues with how HR has titles and departments listed. There is no predetermined structure to the names. This is causing problems when

Organizational charts are put together by the system. The data is causing the reports to come out wrong.
More discussion to come. e. Data Cleansing- This is an ongoing problem. More discussion to come. f. Shadow Databases- This is an ongoing problem. More discussion to come. g. Student Retention- This is an ongoing problem. More discussion to come.