Enterprise Application Committee
Utah Valley University
March 3, 2010
Attendees: Laura Busby, Robynn Kirkham, Joe Belnap, Ray Walker, Michelle Taylor, Mark
Wiesenberg, Doug Palmer, Mohammad El Saudi, Robert Loveridge, Tom Rasmussen
WebFocus Issues and Update: We have approximately 150 reports in WebFocus. We have
been getting ready to deploy them, but have found some major security issues and are in the
process of correcting them. One of these issues was a major issue with the program itself. IBI
will be coming to campus to help resolve it.
Dashboards: The reporting committee has discussed the top five dashboard items. An email
will be sent out this week to allow you to prioritize the list. Please review and respond.
ODS: We are in the process of verifying data in ODS. It is a constant project.
FlexReg: Next Wednesday, during the EAMT meeting, we will be discussing this topic. This
program will allow any type of non credit registration in a shopping cart format. The concerns
that have been voiced are the single interface and how it affects catalog, continuing education,
the business office, etc. It has some broad implications and how it works is the same as it always
has been. The interface is just different because it is graphics based. Payments will still go
through TouchNet. Admissions Applications will still go through the same process on the back
end, it is just a different user interface. We will definitely need training on this product. The
install date for this product is March 15th. The user training is scheduled for Friday, April 2nd
and 5th in Salt Lake, with the following weeks training being held on campus. After the training
is complete we will have some follow-up with Sungard during the end of April and first of May.
GroupWise email outage: Thursday, March 18th at 6 pm until Monday, March 22nd at 6 am
GroupWise will be non functional. We are moving it from its current location to the DLC. We
expect it to take three full days, but have built in some contingency time. There will be a posting
in UV Link advising of the outage. We expect some complaints, but this move is necessary and
these are the only dates that will have the least impact on faculty, staff, and students. This
outage will not affect Banner or UV Link.
Student Labs Login Migration: The labs would like to move to a Windows login. Some labs
will be using Windows 7, and others will not. We are concerned that Windows 7 will not work
with the current login client. Therefore, all labs will be moving to the Windows login by this
fall.
Banner Self Service Interface Changes: Joe has been working on the interface for the new
Banner self serve. Instead of the short tabs, you will find a scroll bar. It has a new look and feel.
Joe gave a quick demonstration of the new features and feel. This upgrade allows for search
capability, bread crumbs, and scroll menus.
State Funding: There is good news and bad news on the state level. The bad news is that we
have grown by a lot of students and Oracle is coming back to us and asking us to true up
financially. The price tag is about $200,000 in one time fees. The on-going fees will be about
$30,000 additionally each year. The Banner contract was a ten year contract. If we don’t do
anything with this the contract, the price escalates to 10% per year. We are looking towards a
long term contract to get a discounted price. Most people on the state level are thinking about a
seven year contract. We will also be able to clean house with the products that we pay for but
don’t use. The good news is that the commissioner’s office has been pushing hard to be able to
keep the heady funds exempt from budget cuts. These funds are what pay for some of our
licensing and have not been included in the funding cuts of the past. If everything works out the
heady funds will be exempt from the additional budget cuts. Microsoft and Novell are also
asking us to true up due to student growth. Software costs are going to be more expensive this
upcoming year.
IT efficiencies: The commissioner’s office is asking us to help create a list of technologies that
have increased resources. Financial Aid, the registration processes, Comet, TouchNet,
Graduation Application, and short term payment plan on web are just a few on the list. If you
can think of any more, please let Ray know.
Web 2.0 & Social Networking Whitepaper: Ray has been working on a paper with the
purpose of identifying the issues associated with these technologies and to have action taken in
creating policy regarding them. He will send out a copy of the paper and would like feedback on
it.