IT Leadership Council Meeting
Minutes for Tuesday, May 10, 2011 in BA005
Attendees: Ray Walker, Chris Kirkham, Vickie Walker, Brett McKeachnie, JoAnn Innes, Tom Rasmussen,
Kevin Dent, Cody Adams, Joe Belnap, Tom Branam, Daryl Hawkins, Dave Tobler, LeRoy Brown, Denise
Vandevanter, Travis Tasker
Agenda Items:
Year End Budgets:
It is very important the budgets do not end up in the negative and positive, we want to end up in the
zero base budget the best that we can. Everyone needs to their part in looking over their budgets and
talk to Ray on their status. If you do not have any need for your extra budget, we can use it in other
departments.
Ongoing Contracts:
If you have any ongoing contracts that you entered into during the year that central funds need to pay
for, get with Vickie so she can plan for them and get them on her spreadsheet.
Renewal of Contracts:
Novell, Oracle, Microsoft
 Novell will not renew this year along with Zen. Therefore, we will need to remove them
from computers.
 Microsoft Enterprise Licensing: Things that will be available are Windows Write
Management, Exchange Server Enterprise, Link Server, SharePoint Server, System
Center Data Protection, System Center Operations Manager, System Center Service
Manager, and Forefront Products.
 Oracle license: True-up Growth has been about 10% over the last couple of years. Oracle
will give us a deal to pay for future growth at about 5% per year for the next 2 years, in
addition to this year’s growth. It will lock in the numbers for the next 3 years. They will
throw in Rack for a lower cost. We will have to come up with $140,000 additional funds
this year.
CIO’s Retreat:
The CIO’s retreat is the week of May 23rd. The CIO’s will talk about technology statewide for the next
year. Right now, they have several collaboration points they can talk about with the state.
 NISST Committee
 Security Committee
 Banner Committee
Additional suggested collaboration points
 Project Management- What other schools are doing
 Horizons 9.0 – What are other school are doing?
 IPad in the classrooms - Are they the new eBook?
 ePrint for iPad
 Wiring contract with the State
 IPTV – Are any schools doing it?
Migration Meeting:
There are no acceptations for not migrating to Outlook, unless you have a very good reason.
Remember to look at your rules and setting on your GroupWise before you migrate, so you have
them for exchange. They will not transfer over once you migrate.
Summer University:
There are two specific times where the campus will close for Summer University, during the Keynote
Speaker on Monday and President’s speech on Wednesday. Please make your signs now to post on your
doors. We expect everyone to be there.
Projects Manager:
There are a few changes on the site:
 There is going to be a notice stating the requests will only be reviewed on Monday’s
unless stated that it’s urgent.
 It will let the requester receive a confirmation, that their request has been approved
and will contain contact information.
Tom handed out an updated Project list. Please go in and update your top five projects list on a weekly
basis.
Past Due Projects are growing, which is a big concern. If you feel comfortable moving projects from the
project sheets to the completed list, you can do it just make sure you are moving down blow at the
bottom of the file. If you do not want to move your completed projects, Tom will do it at the end of
every month.
Next scheduled meeting is Tuesday, June 14, 2011 at 3:00 p.m. in BA005