IT Leadership Council Meeting
Minutes for Tuesday, July 12, 2011 in BA005
Attendees: Ray Walker, Chris Kirkham, Vickie Walker, Brett McKeachnie, JoAnn Innes, Tom Rasmussen,
Kevin Dent, Cody Adams, Joe Belnap, Tom Branam, Daryl Hawkins, Dave Tobler, Travis Tasker, Nathan
Gerber, Robert Johnson, Eddie Sorensen, LeRoy Brown
Agenda Items:
Year End Budgets - Review:
Everything is posted except for ProCard’s and they are trying to get those done by later today. All
transfers have to be done by Friday, June 15th. If you have done anything on a Budget Transfer Request
Form, please get Ray/Vickie a copy, so Ray does not sweep the accounts (hourly & current) unknowingly
before it posts.
ITunes University Launch:
ITunes will launch “officially” on August 8th. People who are interested on posting things there are
welcome to do so. Mallory will be doing a training next Tuesday, July 19th in BA005 Conference Room
from 10 - Noon. This is to learn how to post and be set up with a “Gate Keeper”.
The link to ITunes University is http://uvu.edu/iTunes
You can get to the internal site by clicking on the link through UVLink, which will authenticate you.
External site you can access through ITunes University, which is public.
Service Catalog – Update:
This is a continuously changing catalog. Michelle & Debbie are currently updating the Service Catalog by
sending out emails and contacting people.
The Service Catalog can be found @ https://uvlink.uvu.edu , click on the “help” tab, you will find it under
the IT Links.
Questions you asked by Michelle or Debbie:
 Are your systems being backed up, and how?
 Are your systems being monitored, and how?
IT Projects:
a. Top 30: Tom sent out an update report. Please go in and mark your top 3 projects per your
department
b. Spreadsheet of key measurements
c. New projects (input)
Ray would like everyone to check over all of their projects to identify discrepancies and report their
findings. We need to standardize the statuses so everyone is on the same page: definition of terms.
Column: Unassigned/on hold/in Queue.
Terms: Ray will put together a definition of terms and have the discussion by email throughout the
committee.
Tracking: Is there anything that you would like to see tracked so it could be trended over time?
Committee says this is good for now.
Reports: If you can update your projects the first week of the month, it will be included for the reports
Ray encourages managers to use this for their own use to keep track of what is going on in their own
departments.
Space:
Space is at a premium right now. Ray gave a request to at least two areas to review them and see if we
have been using the area as wisely as possible. We need to go through our storage areas and see if
items useful or not. If not, get rid of it, or put it to use. We do have a few possibilities coming up with
space; if you see any space needs coming up let Ray know.
Nathan needs somewhere to store some cubicles while they remodel the basement of their offices. If
anyone has any ideas of where he can put them during the remodel, let him know.
IT Master Plan Input (final call):
The draft will be put out within the next two weeks. If Ray does not get your input now it will not be in
the draft.
The IT Breakfast will be August 3rd @ 8:00 a.m. outside of BA005 (tentative date)
Next scheduled meeting is Tuesday, August 9, 2011 at 3:00 p.m. in BA005