IT Leadership Council Meeting
Minutes for Tuesday, October 9, 2012, 2012 in BA005
Attendees: Ray Walker, Tammy Taylor, Vickie Walker, Joanne Innes, Dennise Kiddo, Tom Rasmussen,
Brett McKenchie, Brian Peterson, Eddie Sorenson, Mike Simpson, Malorie Snyder, Dave Tobler, Darrell
Hawkins, LeRoy Brown, Travis Tasker
Agenda Items:
CHIPS Award – September
 Congrats to Andrea Osborn!
Outages
 Banner completely down Friday – Sunday
o Employees must enter vacation time if they choose to take off even though banner will
be down. Please find alternative jobs for your employees to do.
Exempt / Non-Exempt move
 Existing Technician I, II, and III employees will change from exempt to non-exempt in November.
HR will meet with employees individually to give them benefit options and explain all the
changes.
 They will not be able to work over time without approval from supervisor. Overtime is paid time
and half for any hours over 40 hours per week. It will be taken out of the departments current
budget.
HR Academy
 Begins Oct. 19th
 Classes offered for Supervisors. They go through every area of supervisory roles. If you are
interested in attending, contact Vickie Walker. It is highly encouraged that employees attend
OIT Project Requests
 Data and security projects must go through approval processes. Be aware that this will slow
down the process.
 Academic issues must go through approval processes to make sure the departments have
authority to have the projects.
 If you are uncertain if a process needs approval please first check with Ray.
New Project Management Software
 AdTask
o Tom Rasmussen met with AdTask CEO to see what they want to donate to our school.
o They are willing to donate academic and curriculum products and only give us a small
discount for their other products.
 Helpdesk RFP
o Joann needs to create an RFP to replace magic. It is a possibility that this software could
solve our project management issues.
o RFP will include systems for:
 Helpdesk Management system
 Project Management system
 Helpdesk Management system & Project Management system
EDUCAUSE 2012 Conference
 Online version of conference will be available in December. If you are interested in attending
the conference please contact Ray so he may buy access for the allotted amount needed. Only a
limited number may attend.
 Be aware that they supply many resources that may be very helpful to you.
 “Game Changers” article: all directors should read and be familiar with chapter 3
Purchasing
 There are changes in the state purchasing regulations that have been changed and will be
proposed in the future. Every 2 weeks Ray and Eddie will meet with purchasing to solve issues
and questions about regulations. Let Ray or Eddie know if you have any questions you would
like to be asked:
 Vendors: state laws
 No employee can receive a gift of more than $50 an occurrence
 If you are involved in purchasing a purchase, you cannot accept any gift, as it
will be considered a felony. This law applies to purchasers and anyone in a
current RFP committee involving the gift givers product.
PBA IT Presentations
 Thursday, Oct. 18th in LI-323: Everyone is invited
Misc. Issues
 We are unable to roll back to old version of Oracle, so we are currently experiencing slow
storage.
 Continue to stay updated on OIT Project Requests
o Projects now have a ‘date needed by’ option. Please update your dates.
Next scheduled meeting is Tuesday, November 13, 2012 at 3:00 p.m. in BA-005