IT Leadership Council Meeting
Minutes for Tuesday, June 11, 2013 in BA005
Attendees: Ray Walker, Vickie Walker, Denise Morales, Joe Belnap, Tom Rasmussen, JoAnn Innes,
Cameron Jarman, Darrell Hawkins, Dave Tobler, Nathan Gerber, Brett, Mckeachnie, Eddie Sorensen,
Tom Branam, Dave Hawkins, Brian Peterson, Mike Simpson
Agenda Items:
CHIPS AWARD
 Congrats to Kurtis Olsen.
RFP UPDATES
 Voicemail Unified Communications – Tom Branam
o Only had 3 responses to the bid. Meeting to choose a vendor will be 06/12/2013.
 Virtual Desktops – Darrell Hawkins
o RFP is closed. Didn’t get many vendor responses. Will re-do the RFP in a few months to
try to get more proposes
 Projects & Helpdesk system – Tom Rasmussen & Joann Innes
o Evaluating the proposals and will make an evaluation this week and pick the top 3
vendors. Prefer a vendor that has both software systems.
 Backup Appliance – Brett Mckeachnie
o Evaluated the proposals and have picked the top 3. Waiting to meet with vendors to
see demos. Hope to make a final decision in 2 weeks
 Policy Tech – Brett Mckeachnie
o Vendor was chosen. Currently in early stages of implementing program.
SECURITY PROJECTS
 Need to be PCI compliant by June 30. Hoping to get an extension
 Security Audit is last week of June.
STATE PROJECTS
 IPTV – looking to get a statewide cable TV.
 SIP Trunking Proposal
 State Cloud – move virtual infrastructure to state level. Pilot is going well.
o It will be held at the downtown data center = 100 GB connection
 MISC
o Let Ray know if you have any projects that you think should be proposed as a state
project.
 List servers – Brett McKeachnie
 ITSN – Brett Mckeachnie
 Virtual Applications – Darrell Hawkins
BUDGETS
 All hard-funded money must be spent by Friday, June 14. If you need to purchase anything after
that day contact Vickie to get approval.
 Pro-Card: Don’t use cards from July 1 – statement date.
OUTAGES
 Student Center: July 14 weekend
IT DIRECTOR REPORTS
 Define services in service catalog
 Define a set of services that aren’t in the catalog
MISC

Projects List Update
o Expected Delivery Date column
o Now able to edit more changes on main projects page.
o Show entries. Can choose how many entries you want to see so you don’t have to view
all the entries at once.
Next scheduled meeting is Tuesday, July 9, 2013 at 3:00 p.m. in BA005