PROCUREMENT SERVICES
P-Card Function Approval Form
Food and other items may be purchased with a P-Card, provided the proper documentation and
pre-approvals are in place, in accordance with the institution’s Appropriateness of Expenditures
Policy.
Cardholder:
Card Number (last 4 digits):
Type of food to purchase (if applicable):
 Light Refreshments
 Lunch
 Dinner
 Other, please specify: ___________________________________________________
Name of Event/Purpose of purchase (must include a list of individuals hosted):
Attendees or intended recipients:
 Employees (including faculty and staff)
 Students
 Faculty/Staff Candidates
 Honored Guests
 Other, please specify: ___________________________________________________
Responsible Party
Second Level/AVP/Dean
Vice President
(if applicable)
(if applicable)
Signature
Signature
Signature
Print Name
Print Name
Print Name
Date
Date
Date