IT PBA 2008-2009
December
2008
Accountability
 Major successes
– wireless for campus more than double the users
– UVU migrations (email, web, Banner, etc)
– Automated operator – 863-4444
– EPAF
– Campus Firewall
– New Data Center
– Emergency text messaging system
– Identity management system
– Other major projects (see handout)
– Working on ODS/EDW, DegreeWorks, Banner 8, digital signage ,
Touchnet Marketplace, Cashiering, Building L fiber, on-line scheduling
Accountability
 Funding from last year
• HelpDesk Technician
Hired (30% increase in HelpDesk requests last
year)
• Banner Security Officer on hold for possible cuts
• $100,000 in Infrastructure $50,000 spending on servers, $50,000
budget cut
• Digital Signage system installed, working on standards/rules
• DLC support Wireless in DLC, SAN for Data Center
• Student Computer lab in DLC from Student fees
Info-commons computer lab support hourly money
• DegreeWork Maintenance
$8,000 for license maintenance costs
Issues
 Life cycle funding for current
equipment/services
 Projectors and classroom equipment in LA and other
areas coming to critical point (6 years old next year)
 Software True-up & increases
 Demand & cost for IT services are outpacing
staffing and funding
 Supporting more systems, more students, more
employees (software costs go up)
Choices will need to be made! – Prioritization
2008 Un-funded Mandates
 Software licensing for additional faculty
 Software licensing for additional students
 Software increases averaging 5%
 Support for additional faculty and staff
 Support for Library (DLC) rooms
 Support for additional labs, classrooms, offices and their




equipment
IT support for initiatives
IT support for additional business analyst and IR
IT support for additional systems
Additional security mandates and risks
Budget requests
Positions
#1 Banner Security Officer (retain) $87,000
#2 Automation & Integration (new) $60,000
Support of large number of new systems and demand for automation
and integration
Budget requests
 One-Time Funding
– $200,000 for IT projects and hourly money
• (used for repair and replacement)
• (used for hourly help)
• (one-time for un-funded mandates)
Hourly
Fill in for staffing shortages in security,
media, helpdesk, automation
Budget requests
 On-going
– $500,000 for IT Infrastructure
– Need Life cycle replacement
Budget requests
 TouchNet
– $32,000 - shortfall this year
– $130,000 - on-going
 Oracle True-Up
– $ per FTE (faculty & students)
• Last time $192,844 (paid over 2 years)
• Approx. 20% on-going maintenance
 Other site licenses growth
– $ per FTE (faculty & students)
Support for other’s initiatives
 1. Support of finance programmer & PCI auditor
 2. IT position for support of IRI
 3. Digital Signage Initiative
 4. Apple Training Center Initiative
 5. Academic IT organization leadership position
 6. Initiatives for using IT for efficiencies
– Examples
• Video conferencing (available for only support costs)
• Virtual Lab Initiative (if supported by student government)
(remote access by laptops of virtual lab machines with software)
IT Funding Realities
 Prioritize?
 Charge back?
 Cut back?
 Decentralize to pain points?
Questions?