How to complete a Maryland 4-H Project Record Sheet
Project Record Sheets are submitted at the end of the year to show what you have
accomplished in that area. Unit completions and project medals are awarded based on
these records. To be considered complete, record sheets need to be completely filled
out, include an oral presentation in front of at least 3 people who are not related to
you, and show somewhere you have exhibited your project, be it the fair, a club
meeting, school, the library, etc.
The project record sheet you will need can be downloaded from the website or you can
pick up a printed copy form the county office.
You will need one record sheet for each project area you have. For example, all your
crafts will go on one record sheet. Market animals will go on one sheet, breeding animals
on another. If you have questions about how many sheets you will need, ask your club
leader or the county office.
Page 1.
Fill in all your personal information here. The size of your project refers to how many
items you made or grew or how many animals you have. It can also refer to how many
events you attended or participated in for things like public speaking or citizenship. Title
of Activity Project Guide refers to the project workbooks you can get from the
Extension office. Some counties require these from their 4-H members. We do not, but
if you do use them you should fill in that information here. Tell us what you would like
to do and learn in this project and please remember to have all the proper signatures!
Page 2.
Project Journal Log
Communications Topic or Title – This is where you will list any speeches
or demonstrations you have given on this project only. List the date, title, where you
gave it, and any award received if applicable. This is only for speeches YOU gave
yourself and can be on anything related to this project area. They are to be done in front
of at least 3 people who are not related to you.
Exhibits – Here is the place to list all of your fair and show entries or anything
you have exhibited at school or the library or anywhere else.
Learning Experiences – Did you go to a workshop? Club meeting? Read a
book? Practice? List all those things here. You should have at least something for every
project.
Page 3.
Project Financial Journal
Please list all you expenses and income relating to this project. Even if you were
given something, it should have a value you can assign to it. Don’t forget to total your
columns at the bottom. We don’t care if you make a profit or not, but want you to see
what your project costs are and learn to be aware of finances.
Page 4.
List resources you used to complete your project.
The Life Skills section can be tricky for some people. If you need help, talk to your
leader.
Tell us what you thought of this project. Did you like it? Would you do it again?
Supplemental Piece
This is to be a ONE PAGE attachment to show the judges something about your project
you can’t get through just by filling out the sheet. Many people like to attach pictures.
You can include a recipe, pattern, or anything you like. Market Animal Projects must
print out and include the Project Animal Information Sheet (found on this website or
from the office)