3 October 2007 The focus of the meeting was the network strategy and in particular, the network upgrade project. Funding for the network upgrade project would come from the Infrastructure Fund. Procurement including use of the PASA agreement, the timescale of the project, stakeholder analysis and unmet demand and post-implementation support for the network were discussed. 20 December 2007 A Tender Control document for the Network Upgrade Project had been drawn up in close consultation with colleagues from the Procurement Office and amendments were discussed. Interviews for a Project Manager had been held. A user requirement capture was being undertaken. Environmental concerns and sustainability were also discussed. Funding for the project will need to be signed off by both SPaRC and Council. The Head of Networks attended for this item. A Library Task and Finish Group had been established to consider the MoveCorp recommendations and the Collections Development Policy involving the use of a traffic lights system. There had been a long debate around the site libraries at the meeting on 18 December. After a further meeting in January 2008 the Group would report and its recommendations would be considered at VCEG. Communications within Academic Services were discussed: an awarenessraising, team-building event on 17 March; the changes to the website; an AllStaff meeting on 23 January at which Professor Kay would speak about the Education Strategy and how Academic Services can support the strategy; and fyi – the weekly electronic newsletter. The use of audiocast as a medium of communication and receiving feedback from staff was discussed. Senior Management Fora, at which members of the Senior Management Team meet with colleagues drawn from across the service, with the objective of “taking the temperature” through the medium of a listening forum, had been successful. The Infrastructure Project papers on the Forum, Library and Information Systems to be considered at SPaRC were reviewed. 30 January 2008 Pressure on space, due to financial constraints, in the buildings housing the library and IT on the Tremough campus were noted. The Network Upgrade Project was discussed. The first versions of the Project Initiation Document and Investment Appraisal for the Network Upgrade Project had been considered at a meeting of the Infrastructure Strategy Group. Useful feedback had been obtained and the documents were being revised for submission to the meeting to be held on 27 February. The paper on the Infrastructure Strategy which had been considered previously at SPaRC was discussed. It was noted that an investment appraisal would be needed before the paper went to Council. The impact of the introduction of new systems on the workload of individuals was identified as a cause for concern. Developments in relation to the Forum Project, including the DLivering Success Workshop, were noted A Scoping Conference will be held on 28 February. A meeting to discuss the IT required in the building would be held shortly 4 July 2008 Interviews had been held for a new Assistant Director, Information & Computing Systems and the post had been offered to the preferred candidate. A ‘DLivering Success’ workshop had been arranged for 23 July and Sally Wilcox would be facilitating the event. A Network Upgrade Project Partnership Board would then be convened comprising all the partners involved which would meet quarterly to review progress and assist in driving the Project forward. The review of Dual Assurance undertaken by Jon Baldwin, Registrar at the University of Warwick, was discussed. It was generally a positive report but there could be improvement around communication. 18 September 2008 A Homeworking Task & Finish Group was being set up to consider how homeworking might be implemented at the University. Sally Wilcox would prepare a case study based on BT’s experiences of homeworking and lead that session at the meeting. Network Upgrade Project– the possibility of holding a launch event early on 2009 was discussed. It was agreed that the areas to be concentrated on at the launch would be the benefits to the user eg how will unified communications help in daily work, what does 1gbyte to the desktop really mean? All partners would be invited to take part. The Forum Project – sub-groups have been set up to concentrate on specific areas of the Forum. There will be an IT sub-group and the important issue to emphasise will be innovation. Possible membership of the group was discussed and it was agreed that terms of reference and roles and responsibilities would be agreed at the first meeting. Action Plan for 2008/09 – the following actions were agreed for SPaRC: The IT sub group for the Forum to be convened and terms of reference agreed The Network Upgrade Project will be launched at an event to be arranged in January 2009 and implementation will follow The Network Upgrade Partnership Board will continue to meet and move the project forward The ‘cradle to grave’ Research Management System will be developed – this is a shared service initiative 21 November 2008 Network Upgrade Project - there was a discussion around technical resources. A DVD which had been prepared for the SOCiTM conference in conjunction with Data Integration, Nortel and Juniper had been very well received The Forum Project - the IT Sub-Group for the Forum would need to be focussed on vision for the future. The Sub-Group would need to be aware of innovation and what would be available over the next few years. It was suggested the IT Sub-Group could visit Microsoft’s offices in Reading to see the latest technology. Another possible visit could be to Google’s main UK office. ‘Cradle to Grave’ Research Management System - it had been confirmed that funding had been received from HEFCE (Higher Education Funding Council for England) to consider the feasibility of a tool to complete the lifecycle of research projects. The work was in the early stages but was progressing well. Homeworking Task & Finish Group – the first meeting had been scheduled for 14 January 2009 and Sally Wilcox would be giving a presentation on the implementation of homeworking. The implications for the University would be highlighted.