DEFENCE INSTITUTION BUILDING: TOOLS FOR POLICY DEVELOPMENT,
COORDINATION, ADVOCACY, AND IMPLEMENTATION
NLO/DCAF WORKSHOP
7-10 NOVEMBER 2006
KYIV, UKRAINE
Aim: Provide expert level staff and mid-level management from Ukrainian defence and
security institutions, NGOs and mass media with an understanding and practical
experience of common tools to support policy development within institutions (e.g. MOD),
coordination and advocacy with external stakeholders (e.g. with government, the
parliament, and civil society) and management of internal implementation.
Method: Presentation/discussion in the morning; practical exercises in the afternoon.
Participants: Approximately 26 – tentatively 8 from MOD, 3 from General Staff, 2 each
from NSDC and Parliamentary staff, 1 each from Interior Ministry, Emergencies Ministry,
SBU, and FIS, 4 from NGOs and 3 from mass media. NLO will issue invitations.
Organizers: NATO Liaison Office (NLO) and the Geneva Center for Democratic Control
of Armed Forces (DCAF) in conjunction with the Ministry of Defence of Ukraine.
Sponsors: Swiss MOD and DCAF, as a contribution to the Joint Working Group on
Defence Reform (JWGDR) Civilian Personnel Development Program (CPDP).
Venue: NATO Liaison Office Ukraine
Language: Interpretation in English and Ukrainian.
Presentation/Discussion Objectives:
•
•
To introduce participants to policy tools used at a variety of levels in the security
and defence sector, and to provide practical experience in using these tools.
To familiarize with key concepts related to:
1. Policy Development and Coordination at various levels – National Security
Policy, Defence Policy, subordinate policies
2. External Coordination and advocacy (Inter-agency coordination,
parliamentary relations, public information).
3. Strategic Management of implementation (Defence planning, program-based
resource management)
Workshop Objectives:
To provide practical experience in developing:
1. A policy review, for presentation to the ministerial leadership, where an old policy is
examined in light of new circumstances to determine the extant to which it reflects the
leadership’s vision and the real constraints.
2. A policy options paper, for presentation to the ministerial leadership, that presents
and assesses several options for addressing a problem or issue
3. A policy advocacy strategy, that seeks to convince stakeholders to support a
particular policy proposal.
4. A policy impact paper that assesses an actual situation or proposed decision as to
its impact on policy implementation (slow down, speed up, open up new options or
close existing ones) and whether there is a need to inform leadership and/or request
policy guidance.
5. A ministerial directive that translates the policy decision into programming/planning
guidance for implementation by the MOD/GS/Services.
Monday (6 November 2006)
Arrival of Speakers and Participants
(time tbc) Evening Coordination Meeting
Day One (Tuesday, 7 November)
0930-1000
Registration
1000-1040
Introductory Remarks
Welcome:
James Greene, Head, NATO Liaison Office
Philipp Fluri, Deputy Director DCAF
Keynote speaker:
Leonid Polyakov, First Deputy Defence Minister (tbc)
1040-1120
Overview of the course
Fluri/Greene
• What is policy?
• Goals and structure of the course
1120-1140
Coffee Break
1140-1300
Session I: Policy Assessment and Development
Strategic Guidance Instruments
Mario Nicolini (SK) + Hari Bucur Marcu (RO)
• An overview of strategic guidance instruments, including National
Security Policy and National Defence Policy, as well as the tools
for developing them, in particular the Defence Review.
• An overview of subordinate policies that provide more focused
area-specific guidance (e.g. personnel, armaments, etc.)
Discussion
1300-1400
Buffet Lunch (at NLO)
1400-1520
Policy Tools – instructors tbd
Nicolini (SK) + ICPS (Nikitin (UKR) & Hiscock (UK))
• An overview of tools for reviewing current policy and developing
and assessing new policy options.
• Familiarization with short case studies in the use of these tools.
Discussion
1520-1540
Coffee Break
1540-1610
Training Workshop I: Policy Tools
Greene / Nicolini / Burcu-Marcu / Nikitin & Hiscock
Description of the Exercise
1610-1750
Small Group Work
• Policy review
• Policy option paper
1750-1800
Instructor wrap-up
1800-1900
Optional Group Meeting
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Day Two (Wednesday, 8 November)
0800-0900
Session II: Policy Implementation
Optional Group Meeting Time
0900-1020
Defence Planning and Program based Resource management
Speaker: Dr. Todor Tagarev, G. S. Rakovskiy Defence Academy (BU)
• Planning and programming system
• Planning Guidance
• Programming Guidance
1020-1040
Coffee Break
1040-1200
Finance and Budgeting
Steven Glover, Advisor to UKR MOD (UK)
• Assessing financial implications (for various options)
• Building resource plans (for policy choice)
• Sustaining budget support: MOD, MinFin, Parliament
1200-1320
Working Lunch; Presentations from Workshop I (at NLO)
1320-1440
Personnel Planning and Human Resources
CDR Rolf Seeland, NLO, Advisor to UKR MOD/GS
1440-1500
Coffee Break
1500-1620
Tracking and Assessing Program/Project Implementation
Bucur Marcu / Tagarev
1620-1640
Coffee Break
1640-1700
Training Workshop II: Policy Implementation
Tagarev / Bucur Marcu /Seeland
Description of the Exercise
1700-1820
Small Group Work
• Ministerial Directive translating the policy decision into
programming/planning guidance for implementation (different
groups have different options)
• Implementation Assessment
1820-1830
Instructor wrap-up
1830-1930
Optional Group Meeting
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Day Three (Thursday, 9 November)
Session III: Policy Coordination and Advocacy
0830-0930
Optional Group Meeting Time
0930-1050
Interagency Coordination
Merle Maigre
• Identifying Issues & positions
• Preparing MOD positions/strategy
• Tracking/supporting consultations
1050-1110
Coffee Break
1110-1230
Information Strategy
Nicolini / Svytlana Hrytsenko
• Assessment & Planning
• Developing & delivering messages
• Transparency
• Media Relations
1230-1400
Working Lunch: Presentations from Workshop II (at NLO)
1400-1520
Parliamentary relations
Philipp Fluri
• Identifying Issues & positions
• Preparing legislative strategy
• Supporting hearings & lobbying
1520-1540
Coffee Break
1540-1600
Training Workshop III: Policy Coordination
Maigre, Greene, Fluri, Bucur Marcu, Nicolini
Description of the Exercise (Model Interagency Working Group)
1600-1630
Small Group Work (Preparation)
1630-1730
Model Interagency Working Group
1730-1800
Discussion/Lessons learned
1900-2100
Reception at H/NLO house
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Day Four (Friday, 10 November)
Training Workshop IV: Policy Advocacy
Fluri, Bucur Marcu, Nicolini, Svytlana Hrytsenko
1000-1020
Description of the Exercise (Parliamentary Hearings/Press
Conference)
1020-1100
Small Group Work (Preparation & Lobbying)
1100-1145
Model Parliamentary Hearing
1145-1230
Model Press Conference
1230-1300
Discussion/Lessons learned
Closing Events
1300-1400
Lunch (Conclusions, Lessons Learned, Resources)
1400-1430
Presentation of Certificates
1430-
Departure of Guests
Contacts:
Ukraine PoC:
Hennadiy Kovalenko
Chief of Section of Euro and Euroatlantic Integration
Department of International Cooperation
Ministry of Defence of Ukraine
Tel. +38 (044) 454-4571
Mob. +38 (067) 720-4499
E-mail: hennadiyk@ukr.net
NLO PoC:
Mr. Barry Adams
NATO Liaison Office
Tel: +38 (044) 461-9405
Mob: +38 (050) 311-2687
E-mail: adams@nloukraine.org
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