NOTICE OF A REGULAR MEETING
OF THE BOARD OF TRUSTEES
HOUSTON COMMUNITY COLLEGE SYSTEM
September 30, 2004
Notice is hereby given that a Regular Meeting of the Board of Trustees of the Houston
Community College System will be held on the thirtieth day of September, 2004, at 3:00
p.m., at the System Administration Building, 2nd Floor Auditorium, 3100 Main, Houston,
Texas. The items listed in this notice may be considered in any order at the discretion of
the Chair or Board and items listed for closed session discussion may be discussed in
open session and vice versa as permitted by law
I.
Call to Order
II.
Prayer and Pledge of Allegiance
III.
Awards and Presentations
IV.
Hearing of Citizens
V.
Chairman’s Report
VI.
Chancellor’s Report
VII.
Approval of Minutes
Approval of Minutes from the Special Meeting of August 18, 2004; Meeting of the
Committee of the Whole of August 18, 2004; Joint Meeting of the
Legal/Legislative and Board Operations Committees of August 26, 2004; and the
Regular Board Meeting of August 26, 2004
VIII. Consideration of Consent Agenda
A.
Finance
1.
Briefing on Small Business Program for Fiscal Year 2004
2.
Approve the Maintenance and Operation Property Tax Rate and the
Debt Tax Rate for 2004
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Regular Board Meeting – September 30, 2004 – Page 2
3.
Approve Purchase of Scientific Laboratory Supplies and Equipment
for HCCS
4.
Approve Payment to Bracewell & Patterson for Professional Services
5.
Approve Investment Report for the Month of August 2004
6.
Approve the Purchase of Testing Services for the Associate Degree
Nursing Program
7.
Approve the Purchase of Emergency Medical Services Parking Cards
and Validation Tickets from the Texas Medical Center
8.
Approve the Purchase of Emergency Medical Services Textbooks
9.
Approve and Ratify Contract for Development of Information
Technology Governance Process and Procedures
10. Approve Purchase of IT Security Enhancing Systems
B.
Facilities
11. Report on Facilities and Real Estate Projects
12. Discussion on Maintenance Engineering Services
13. Approve Easement for Texas A&M at Coleman Medical College
14. Discussion of Small Business/HUB Deliverables
C.
Academic/Student Services
15. Approve Amendment to the HCCS Strategic Plan for 2003-2006
16. Report on Academic Programs Supporting Small Business
Development
D.
Board Operations
17. Report on Board Retreat
E.
Legal/Legislative
18. Approve State Legislative Agenda
19. Approve the Creation of a Values/Ethics/Culture Committee
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Regular Board Meeting – September 30, 2004 – Page 3
F.
Audit
20. Internal Audit Report
21. Annual External Audit Report
G.
Marketing
22. Approve Contract and Plans for HCCS’ 15th Anniversary
23. Approve Contract and Plans for HCCS’ Annual Signature Event
H.
Other
24. Information Item Related to a Change in HCCS Leave Benefits for
HCCS Employees on Active Military Service
25. Approve Revised HCCS Personnel Policies DD (Local) and DMC
(Local)
IX.
Prior Action Items
A.
X.
The following items were approved by the Board of Trustees Meeting as a
Committee of the Whole on September 21, 2004, and constitutes final
action by the Board; subject to it’s right at this Meeting to amend
something previously adopted:
1.
Awarded the Contract for HUB/Small Business Program Services for
the 2004 Capital Improvement Plan to the Principle Partnering Group
2.
Adopted a Resolution Honoring The Honorable Bill White, Mayor of
the City of Houston
Adjournment to closed or executive session pursuant to Texas
Government Code Sections 551.071 and 551.074, the Open
Meetings Act, for the following purposes:
A.
Personnel Matters
1. Faculty/Administration/Secretarial/Clerical/Classified Staff
a. Employment of Faculty – Regular
b. Employment of Non-Faculty – Regular
c. Resignations
d. Deceased
e. Retirements
f. Credentials and Selection Process
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Houston Community College System
Regular Board Meeting – September 30, 2004 – Page 4
g. Deliberate the duties and evaluate or hear complaints against
individual board members, the chancellor or members of the
executive staff or other employees
B.
Litigation and Legal Matters
1. Consultation with legal counsel concerning matters on which the
attorney’s duty to the System under the Texas Disciplinary Rules of
Professional Conduct clearly conflicts with the Texas Open Meetings
Laws
2. Deliberate the duties of and evaluate or hear complaints against
individual board members, the chancellor and members of the
executive staff
3. Consideration of Authorization of Settlement in the Matter of Cintas v.
HCCS
C.
Real Estate and Property Matters
Reconvene in Open Meeting
XI.
Consider Approval of Agenda Items, including Closed Session
Matters
XII.
Additional Closed or Executive Session Authority
If, during the course of the meeting covered by this Notice, the Board should
determine that a closed or executive meeting or session of the Board should be
held or is required in relation to any items included in this Notice, then such
closed or executive meeting or session as authorized by Section 551.001 et seq.
of the Texas Government Code (the Open Meetings Act) will be held by the
Board at that date, hour and place given in this Notice or as soon after the
commencement of the meeting covered by the Notice as the Board may
conveniently meet in such closed or executive meeting or session concerning
any and all subjects and for any and all purposes permitted by Sections 551.071,
inclusive, of the Open Meetings Act, including, but not limited to:
Section 551.071 – For the purpose of a private consultation with the Board’s
attorney on any or all subjects or matters authorized by law.
Section 551.072 – For the purpose of discussing the purchase, exchange, lease
or value of real property.
Section 551.073 – For the purpose of considering a negotiated contract for a
prospective gift or donation.
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Regular Board Meeting – September 30, 2004 – Page 5
Section 551.074 – For the purpose of considering the appointment, employment,
evaluation, reassignment, duties, discipline or dismissal of a public officer or
employee or to hear complaints or charges against a public officer or employee.
Section 551.076 – To consider the deployment, or specific occasions for
implementation, or security personnel or devices.
Section 551.082 – For the purpose of considering discipline of a student or to
hear a complaint by an employee against another employee if the complaint or
charge directly results in a need for a hearing.
Section 551.084 – For the purpose of excluding a witness or witnesses from a
hearing during examination of another witness.
Should any final action, final decision, or final vote be required in the opinion of
the Board with regard to any matter considered in such closed or executive
meeting or session, then such final action, final decision, or final vote shall be at
either:
A. The open meeting covered by this Notice upon the reconvening of the public
meeting, or
B. At a subsequent public meeting of the Board upon notice thereof, as the
Board shall determine.
XIII. Dinner
Following the conclusion of all business, the Board of Trustees will meet for
dinner in the Chancellor’s Conference Room, 12th Floor, Suite 12D15, System
Administration Building, 3100 Main, Houston, Texas 77002, where the Board
may generally discuss System business, but will not take action on such
business.
XIV. Adjournment
Certificate of Posting or Giving of Notice
On this the 27th day of September, 2004, at or before 3:00 p.m., this Notice was posted
at a place convenient and readily accessible at all times to the general public at the
System Administration Building of the Houston Community College System, 3100 Main,
First Floor, Houston, Texas 77002
_______________________________
Nancy Martinez, Board Services
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