September 21, 2004
Notice is hereby given that the Board of Trustees of the Houston Community College
System will meet as a Committee of the Whole on the twenty-first (21 st ) day of
September 2004, at 3:00 p.m., at the System Administration Building, Seminar Room A,
2 nd Floor, 3100 Main, Houston, Texas. The items listed in this Notice may be considered in any order at the discretion of the Chair or Board and items listed for closed session may be discussed in open session and vice versa as permitted by law. The Board may take final action with regard to items listed in this Notice without further action at a
Regular Board Meeting.
1. Resolution of Recognition
A. Finance
2. Approve the Maintenance and Operation Property Tax Rate and
the Debt Tax Rate for Year 2004
3. Approve Purchase of Scientific Lab Supplies
4. Approve Payment to Bracewell & Patterson for Professional Services
5. Approval of Investment Report for the Month of August 2004
6. Review Small Business Report for Fiscal Year 2004

Houston Community College System
Committee of the Whole – September 21, 2004 – Page 2
B. Facilities
7. Report on Facilities/Real Estate Projects
8. Report on PGAL Regarding Construction Program Management
Services (CPMS) and space planning timelines
9. Approve Contract for HUB/Small Business Program Services for 2004 CIP
10. Discussion on Maintenance Engineering Services
C. Academic/Student Services
11. Approve Amendment to HCCS Strategic Plan for 2003 – 2006
Regarding “Economic Readiness”
12. Report on Academic Programs Supporting Small Business
Development
D. Legal/Legislative
13. Approve State Legislative Agenda
14. Review Values/Ethics/Culture Committee
E. Audit
15. Internal Audit Report
16. Report of Annual External Audit
F. Board Operations
17. Report on Board Retreat
18. Discuss Recommendation for Reorganization of HCCS Board
Services Office
19. Report on Board Services Protocol
G. Marketing
20. Approval of Media Response Policy
21. Approval of Contract and Plans for HCCS’ 15th Anniversary
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Houston Community College System
Committee of the Whole – September 21, 2004 – Page 3
22. Approval of Contract and Plans for HCCS Annual Signature Event
H. Other
23. Discussion of Change in HCCS Leave Benefits for Employees on
Active Military Service
24. Approval of Revised HCCS Personnel Policies DD (Local) and DMC
(Local)
A .
Litigation and Legal Matters
1. Consultation with legal counsel concerning matters on which the attorney’s duty to the System under the Texas Disciplinary Rules of
Professional Conduct clearly conflicts with the Texas Open Meetings
Laws
2. Deliberate the duties of and evaluate or hear complaints against v individual board members, the chancellor and members of the executive staff
If, during the course of the meeting covered by this Notice, the Board should determine that a closed or executive meeting or session of the Board should be held or is required in relation to any items included in this Notice, then such closed or executive meeting or session as authorized by Section 551.001 et seq.
of the Texas Government Code (the Open Meetings Act) will be held by the
Board at that date, hour and place given in this Notice or as soon after the commencement of the meeting covered by the Notice as the Board may conveniently meet in such closed or executive meeting or session concerning any and all subjects and for any and all purposes permitted by Sections 551.071
through 551.086, inclusive, of the Open Meetings Act, including, but not limited to:
Section 551.071 – For the purpose of a private consultation with the Board’s attorney on any or all subjects or matters authorized by law.
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Houston Community College System
Committee of the Whole – September 21, 2004 – Page 4
Section 551.072 – For the purpose of discussing the purchase, exchange, lease or value of real property.
Section 551.073 – For the purpose of considering a negotiated contract for a prospective gift or donation.
Section 551.074 – For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.
Section 551.076 – To consider the deployment, or specific occasions for implementation, or security personnel or devices.
Section 551.082 – For the purpose of considering discipline of a student or to hear a complaint by an employee against another employee if the complaint or charge directly results in a need for a hearing.
Section 551.084 – For the purpose of excluding a witness or witnesses from a hearing during examination of another witness.
Should any final action, final decision, or final vote be required in the opinion of the Board with regard to any matter considered in such closed or executive meeting or session, then such final action, final decision, or final vote shall be at either:
A. The open meeting covered by this Notice upon the reconvening of the public meeting, or
B. At a subsequent public meeting of the Board upon notice thereof, as the
Board shall determine.
Certificate of Posting or Giving of Notice
On this the 17th day of September 2004, at or before 3:00 p.m., this Notice was posted at a place convenient and readily accessible at all times to the general public at the
System Administration Building of the Houston Community College System, 3100 Main,
First Floor, Houston, Texas 77002.
___________________________
Nancy Martinez, Board Services
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