NOTICE OF A REGULAR MEETING
OF THE BOARD OF TRUSTEES
HOUSTON COMMUNITY COLLEGE SYSTEM
February 26, 2004
Notice is hereby given that a Regular Meeting of the Board of Trustees of the
Houston Community College System will be held on the twenty sixth day of
February, 2004, at 4:00 p.m., at the System Administration Building, 2nd Floor
Auditorium, 3100 Main, Houston, Texas. The items listed in this notice may be
considered in any order at the discretion of the Chair or Board and items listed
for closed session discussion may be discussed in open session and vice versa
as permitted by law
I.
Call to Order
II.
Prayer and Pledge of Allegiance
III.
Awards and Presentations
IV.
Hearing of Citizens
V.
Chancellor’s Report
A.
Update on United Student Council
B.
Selection of Criteria for Construction Management Program
C.
Ad Hoc Discussion on Small Business
D.
Financial Report
Houston Community College System
Regular Board Meeting – February 26, 2004 – Page 2
VI.
Chairman’s Report
A.
VII.
Board Calendar/Upcoming Events
Approval of Minutes
Approve Minutes from the Special/Swearing-In Ceremonies Meeting of
January 8, 2004.
IX.
Consideration of Consent Agenda
A.
Facilities
1.
B.
Academics
2.
C.
Adopt a Policy Waiving Tuition and Fees (Excluding Out-ofDistrict Fee) for Exit-Level Developmental Education
Students in Partner High School Districts
Real Estate
3.
X.
Approve Job Order Contracting Program (JOPC)
Authorize Chancellor to Enter Into a Contract to Purchase
the Real Estate Property at 1411 Alabama for a Value Not to
Exceed $166,000 Including Commission of 6% and Closing
Costs
Prior Action Items
A.
The following items were approved by the Board of Trustees meeting
as a Committee of the Whole on February 19, 2004 and constitutes
final action by the Board, subject to it’s right at this Meeting to amend
something previously adopted:
Finance
Approved agreement of a $31,995 purchase of 24/7 On-Line
Tutoring Services from Smarthinking, Inc. to be provided for
HCCS students in Distance Education;
2
Houston Community College System
Regular Board Meeting – February 26, 2004 – Page 3
Established student transcript fee and entered into an
agreement with Campus Direct, to collect monies and respond
to transcript requests via phone, mail, fax or web;
Approved and authorized Chancellor to negotiate and award a
contract with Dunbar Armored to provide armored car transport
services for the entire Houston Community College System;
Approved additions to Houston Community College System
investment policy;
Authorized Chancellor to negotiate and approve a contract for
Smith, Graham & Company to Serve as investment advisors to
the System for a period not to exceed two (2) years;
Authorized Chancellor to negotiate the continuation contract
with Fox Lawson and Associates for consulting services to the
compensation committee for completion of the Compensation
Compression of Phases I and II at a cost not to exceed
$100,000;
Approved funding for the PeopleSoft 8 upgrade project at a cost
of $2.5 million;
Approved SBC to provide network equipment and
implementation services at the Disaster Recovery Hotsite on the
Westgate Campus at a cost of $226,566.40;
Approved Secure Content Solutions to provide packet
shaper/blocker equipment at a cost of $39,514.85;
Approved Future Com to provide analyzer equipment at a cost
of $29, 445;
Approved SBC to provide UPS equipment and implementation
services at the Disaster Recovery Hotsite on the Westgate
Campus at a cost of $47,429;
Approved payment to Bracewell & Patterson for professional
services rendered for the period December 16, 2003 through
January 15, 2004, invoices dated January 26, 2004, in the
amount of $34,198.96; and
Approved Investment Report for the month of January 2004.
3
Houston Community College System
Regular Board Meeting – February 26, 2004 – Page 4
Facilities
Approved grant drainage & sanitary sewer Easement on Sienna
Plantation property;
Approved Design-Build contract to construct Energy Plant at
Central College; and
Authorized the Chancellor to negotiate and approve the
Guaranteed Maximum Price (GMP) contract with Tribble & Stevens
for a price not to exceed 2.6 million1.
Academics
Approved partnership with participating school district for Dual
Credit.
Real Estate
Approved proposal to purchase Drennan property for HCCSoutheast College.
XI.
Adjournment to closed or executive session pursuant to
Texas Government Code Sections 551.071 and 551.074, the
Open Meetings Act, for the following purposes:
A. Personnel Matters
1
1.
Employment of Faculty – Permanent
2.
Employment of Faculty – Interns
3.
Employment of Non-Faculty – Permanent
4.
Resignations
5.
Deceased
6.
Retirements
February 19, 2004 Agenda Item 17 reflected 2.4 million; it should have been $2.6 million.
4
Houston Community College System
Regular Board Meeting – February 26, 2004 – Page 5
7.
Terminations
8.
Credentials and Selection Process
9.
Deliberate the duties and evaluate or hear complaints against
individual board members, the chancellor or members of the
executive staff or other employees
B. Litigation and Legal Matters
1.
Consultation with legal counsel concerning matters on which the
attorney’s duty to the System under the Texas Disciplinary
Rules of Professional Conduct clearly conflicts with the Texas
Open Meetings Laws
C. Real Estate and Property Matters
Reconvene in Open Meeting
XII.
Consider Approval of Agenda Items, including Closed
Session Matters
XIII. Establishment of Next Meetings
A.
Committee of the Whole – Thursday, April 1, 2004, 4:00 p.m.,
System Administration Building, 2nd Floor Auditorium, 3100 Main,
Houston, Texas
B.
Committee of the Whole – Thursday, April 22, 2004, 4:00 p.m.,
System Administration Building, 2nd Floor Auditorium, 3100 Main,
Houston, Texas
XIV. Additional Closed or Executive Session Authority
If, during the course of the meeting covered by this Notice, the Board
should determine that a closed or executive meeting or session of the
Board should be held or is required in relation to any items included in this
5
Houston Community College System
Regular Board Meeting – February 26, 2004 – Page 6
Notice, then such closed or executive meeting or session as authorized by
Section 551.001 et seq. of the Texas Government Code (the Open
Meetings Act) will be held by the Board at that date, hour and place given
in this Notice or as soon after the commencement of the meeting covered
by the Notice as the Board may conveniently meet in such closed or
executive meeting or session concerning any and all subjects and for any
and all purposes permitted by Sections 551.071, inclusive, of the Open
Meetings Act, including, but not limited to:
Section 551.071 – For the purpose of a private consultation with the
Board’s attorney on any or all subjects or matters authorized by law.
Section 551.072 – For the purpose of discussing the purchase, exchange,
lease or value of real property.
Section 551.073 – For the purpose of considering a negotiated contract for
a prospective gift or donation.
Section 551.074 – For the purpose of considering the appointment,
employment, evaluation, reassignment, duties, discipline or dismissal of a
public officer or employee or to hear complaints or charges against a
public officer or employee.
Section 551.076 – To consider the deployment, or specific occasions for
implementation, or security personnel or devices.
Section 551.082 – For the purpose of considering discipline of a student or
to hear a complaint by an employee against another employee if the
complaint or charge directly results in a need for a hearing.
Section 551.084 – For the purpose of excluding a witness or witnesses
from a hearing during examination of another witness.
Should any final action, final decision, or final vote be required in the
opinion of the Board with regard to any matter considered in such closed
or executive meeting or session, then such final action, final decision, or
final vote shall be at either:
A. The open meeting covered by this Notice upon the reconvening of the
public meeting, or
B. At a subsequent public meeting of the Board upon notice thereof, as
the Board shall determine.
6
Houston Community College System
Regular Board Meeting – February 26, 2004 – Page 7
XV. Dinner
Following the conclusion of all business, the Board of Trustees will meet
for dinner in the Chancellor’s Conference Room, 12th Floor, Suite 12D15,
System Administration Building, 3100 Main, Houston, Texas 77002, where
the Board may generally discuss System business, but will not take action
on such business.
XVI. Adjournment
Certificate of Posting or Giving of Notice
On this the 23rd day of February, 2004, at or before 4:00 p.m., this Notice was
posted at a place convenient and readily accessible at all times to the general
public at the System Administration Building of the Houston Community College
System, 3100 Main, First Floor, Houston, Texas 77002
Erica Carmen Delvalle
Board Services
7