NOTICE OF A REGULAR MEETING
THE BOARD OF TRUSTEES
HOUSTON COMMUNITY COLLEGE SYSTEM
May 22, 2003
Notice is hereby given that a Regular Meeting of the Board of Trustees of the Houston
Community College System will be held on the twenty-second day of May, 2003, at 4:00
p.m., at the System Administration Building, 2nd Floor Auditorium, 3100 Main, Houston,
Texas. The items listed in this notice may be considered in any order at the discretion of
the Chair or Board and items listed for closed session discussion may be discussed in
open session and vice versa as permitted by law
I.
Call to Order
II.
Prayer and Pledge of Allegiance
III.
Awards and Presentations
IV.
A.
HCCS Participation in 2003 Dragon Boat Race Festival
B.
Recognition of HCCS Phi Theta Kappa Chapter
C.
2002 Digital Community College Award – Center for Digital Education
D.
Degrees and Certificates Awarded – Best in State
Hearing of Citizens
A.
V.
VI.
Mr. Charles D. Cronen will address the Board in regard to actions taken by
an HCCS Police Officer
Chancellor’s Report
A.
Student Success Model Presentation – Northwest College
B.
Financial Report – Gloria Walker
Chairman’s Report
A.
Board Calendar/Upcoming Events
Houston Community College System
Regular Board Meeting – May 22, 2003 – Page 2
VII.
Committee Reports
VIII. Approval of Minutes
Approve Minutes from the Finance and Academic & Student Services Committees of
January 16, 2003; Audit Committee of January 21, 2003; Regular Meeting of
January 23, 2003; Meeting of the Committee of the Whole of March 24, 2003;
Regular Meeting of March 27, 2003, the Board Retreat of April 5, 2003, Meeting of
the Committee of the Whole of April 17, 2003 and the Regular Meeting of April 24,
2003.
IX.
Consideration of Consent Agenda
A.
Marketing
1.
B.
C.
D.
Approve Enhanced Public Awareness Program
Marketing Purchase or Lease of Materials and Services
2.
Approve Phillips Brothers as Vendor for Printing the 2003-04
Catalog, at a Cost not to Exceed $152,516.00
3.
Approve Amendment to Contract for Chilled Water and Steam
Service to HCCS Coleman Campus
4.
Approve Non-Renewal of Contract with Bounty Island Corporation
(Westwood College of Aviation)
Real Estate and Property Matters
5.
Approve Capital Improvement Plan
6.
Approve Lease-Purchase Agreement for Town & Country, Formerly
Babies R’ Us, and Order/Resolution Regarding Notice of
Transaction
Fiscal Matters
7.
Approve Strategic Plan
8.
Approve Budget Priorities
9.
Approve Contract with Fox Lawson & Associates, LLC, to Carry Out
Compensation System, Review and Revision
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Regular Board Meeting – May 22, 2003 – Page 3
E.
F.
X.
Real Estate and Property Matters
10.
Approve Design/Build/Operate/Maintain Method of Construction
and Operation of the New Central Plant for Central College
11.
Approve Construction Manager-at-Risk (CMAR) Method of
Construction of the New Science Building, New Multipurpose
Classroom (HUB), Student Services, Library Building and
Renovations to the Central College Central Campus and Delegate
to the Chancellor the authority to Take all Action under the CMAR
Statute, Except the Final Selection of the CMAR
Other
12.
Approve Payment to Bracewell & Patterson for Professional
Services Rendered for the Period April 1, 2003 through April 30,
2003, in the Amount of $54,141.16
13.
Approve Waiver of Board Policies Relating to Hiring of
Independent Contractors as Full-Time Employees
14.
Approved Interim Policy Revisions Relating to Non-Renewal,
Dismissal and Grievances/Complaints
Prior Action Items
A.
The following items were approved by the Board of Trustees meeting as a
Committee of the Whole on May 15, 2003 and constitutes final action by the
Board, subject to it’s right at this Meeting to amend something previously
adopted:
1.
Authorized Chancellor to Approve Settlement Agreement and Release
from Liability Agreement with Westwood College of Aviation, for an
Amount not to Exceed $704,065.00;
2.
Approved a Resolution Authorizing the Chancellor to Execute an
Agreement Allowing HCCS to Participate in the Texas Cooperative
Purchasing Network (TCPN) Interlocal Agreement;
3.
Approved McCoy, Inc. as Vendor to Provide Steelcase Furniture for
the Willie Lee Gay Hall Campus and Four Student Success
Centers;
4.
Ratified and Approved a System-wide Site License Purchase of
Interactive Mathematics, a Software Product of Academic Systems,
at a Cost of $76,430;
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Regular Board Meeting – May 22, 2003 – Page 4
XI.
5.
Approved Purchase of Adult Education Instructional Materials
Books from Pearson Education, at a Cost of $26,000.00;
6.
Approved Purchase of Adult Education Educational Software from
PLATO Learning, Inc., at a Cost of $43,000.00;
7.
Approved Purchase of Adult Education Educational Software &
Books from McGraw Hill, at a Cost of $44,000.00;
8.
Approved Purchase, Installation and Training from Arc Machines,
Inc., of Two Micro-Processor Based Orbital Welding Machines, for
the Welding Program at Central College, in the Amount of
$56,024.00;
9.
Approved Purchase of Enterprise System Architecture Network
Security Upgrade-Analyzer Equipment from Future Com, at a Cost
of $187,136 (Part A);
10.
Approved Purchase of Enterprise System Architecture Network
Security Upgrade-Packet Shaper/Blocker Equipment from Secure
Content Solutions, at a Cost of $65,185 (Part B);
11.
Approve Investment Report for the Month of April 2003;
12.
Authorized the Chancellor to Seek Acquisition of Drennan Property
from the City of Houston;
13.
Approved Acceptance of Bids on the Sale of Surplus Property and
Authorized the Chancellor to Execute the Sale of the 1420
Alabama, 4115 Caroline and 8305 Mesa Properties, for a Total of
$700,000.00; and have Board Action Reflected in Resolutions;
14.
Authorized Chancellor to Develop a Detailed Partnership Proposal
for Education and Training with the Fifth Ward Redevelopment
Corporation, Hewlett Packard, HISD and Congresswoman Sheila
Jackson Lee; and
15.
Authorized the Chancellor to Develop Plans and Identify Financial
Support for the Public Safety Institute (PSI).
Adjournment to closed or executive session pursuant to Texas
Government Code Sections 551.071 and 551.074, the Open
Meetings Act, for the following purposes:
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Regular Board Meeting – May 22, 2003 – Page 5
A. Personnel Matters
1.
Employment of Non-Faculty – Permanent, Including Executive
Director/HCCS Foundation
2.
Employment of Non-Faculty – Restricted Funded
3.
Approve Chancellor’s Contract
4.
Information Item - Resignations
5.
Information Item - Retirements
6.
Information Item - Deceased
7.
Credentials and Selection Process
8.
Deliberate the duties and evaluate or hear complaints against
individual board members, the chancellor or members of the executive
staff
B. Litigation and Legal Matters
1.
Consultation with legal counsel concerning matters on which the
attorney’s duty to the System under the Texas Disciplinary Rules of
Professional Conduct clearly conflicts with the Texas Open Meetings
Laws
2.
Consider Proposed Settlement in the Matter of Linda Griffin v. HCCS
C. Real Estate and Property Matters
Reconvene in Open Meeting
XII.
Consider Approval of Agenda Items, including Closed Session
Matters
XIII. Establishment of Next Meetings
A.
Board Quarterly Evaluation - Thursday, June 5, 2003 (time and location to
be announced)
B.
Committee of the Whole – Thursday, June 19, 2003, 4:00 p.m., System
Administration Building, 3100 Main, Houston, Texas
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Houston Community College System
Regular Board Meeting – May 22, 2003 – Page 6
C.
Regular Meeting – Thursday, June 26, 2003, 4:00 p.m., System
Administration Building, 3100 Main, Houston, Texas
XIV. Additional Closed or Executive Session Authority
If, during the course of the meeting covered by this Notice, the Board should
determine that a closed or executive meeting or session of the Board should be
held or is required in relation to any items included in this Notice, then such
closed or executive meeting or session as authorized by Section 551.001 et seq.
of the Texas Government Code (the Open Meetings Act) will be held by the
Board at that date, hour and place given in this Notice or as soon after the
commencement of the meeting covered by the Notice as the Board may
conveniently meet in such closed or executive meeting or session concerning
any and all subjects and for any and all purposes permitted by Sections 551.071,
inclusive, of the Open Meetings Act, including, but not limited to:
Section 551.071 – For the purpose of a private consultation with the Board’s
attorney on any or all subjects or matters authorized by law.
Section 551.072 – For the purpose of discussing the purchase, exchange, lease
or value of real property.
Section 551.073 – For the purpose of considering a negotiated contract for a
prospective gift or donation.
Section 551.074 – For the purpose of considering the appointment, employment,
evaluation, reassignment, duties, discipline or dismissal of a public officer or
employee or to hear complaints or charges against a public officer or employee.
Section 551.076 – To consider the deployment, or specific occasions for
implementation, or security personnel or devices.
Section 551.082 – For the purpose of considering discipline of a student or to
hear a complaint by an employee against another employee if the complaint or
charge directly results in a need for a hearing.
Section 551.084 – For the purpose of excluding a witness or witnesses from a
hearing during examination of another witness.
Should any final action, final decision, or final vote be required in the opinion of
the Board with regard to any matter considered in such closed or executive
meeting or session, then such final action, final decision, or final vote shall be at
either:
A. The open meeting covered by this Notice upon the reconvening of the public
meeting, or
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Regular Board Meeting – May 22, 2003 – Page 7
B. At a subsequent public meeting of the Board upon notice thereof, as the
Board shall determine.
XV. Dinner
Following the conclusion of all business, the Board of Trustees will meet for
dinner in the Chancellor’s Conference Room, 12th Floor, Suite 12D15, System
Administration Building, 3100 Main, Houston, Texas 77002, where the Board
may generally discuss System business, but will not take action on such
business.
XVI. Adjournment
Certificate of Posting or Giving of Notice
On this the 19th day of May, 2003, at or before 4:00 p.m., this Notice was posted at a
place convenient and readily accessible at all times to the general public at the System
Administration Building of the Houston Community College System, 3100 Main, First
Floor, Houston, Texas 77002.
_____________________________
Linda Gray, Executive Administrative
Assistant, Board Services
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