Joint Meeting of the Finance and Facilities Committees Meeting April 24, 2001
HCCS Home | Board of Trustees
BOARD OPERATIONS COMMITTEE
BOARD OF TRUSTEES
HOUSTON COMMUNITY COLLEGE SYSTEM
May 23, 2001
Minutes
The Board of Trustees of the Houston Community College System held a meeting of the
Board Operations Committee on May 23, 2001, at the HCCS Administrative Center,
Chancellors Conference Room, 12th Floor, 3100 Main, Houston, Texas.
COMMITTEE MEMBERS PRESENT
James R. Murphy, Chair
Herlinda Garcia
OTHER BOARD MEMBERS ABSENT
Bruce A. Austin
Herman Litt
Michael P. Williams, D.Min.
ADMINISTRATION
Bruce H. Leslie Chancellor
Nap Campos, Executive Director, Human Resources
Gloria Walker, Executive Director, Accounting Operations
Diane Bynum Interim Director, Marketing & Public Information
Isabel Nart - Director, Governmental Relations
Brenda Cox - Interim Assistant to the Chancellor
OTHERS PRESENT
Arturo Michel, Bracewell & Patterson
Other administrators, staff and representatives of the news media
CALL TO ORDER
Mr. Murphy called the meeting to order at 4:30 p.m.
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Joint Meeting of the Finance and Facilities Committees Meeting April 24, 2001
HCCS POLICY MANUAL REVISION PROPOSAL
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Policy manual to be revised to meet Coordinating Board guidelines
Brenda Cox presented information on proposals for revising the policy manual
TASB, Feldman & Rogers and Ms. Rangel
Each phase of the project would be reviewed by the Board Operations Committee
Board to be involved early on to set guidelines and throughout the process
Full Board to hear presentations on the three proposals in June
Legal counsel advised setting parameters at the beginning and setting a schedule
for the review
Phase I cleanup to be finished by end of summer
PROCEDURES FOR BOARD OFFICES
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Dr. Leslie requested approval of his draft of procedures for the use of Board
Offices at 3100 Main
Need to be more specific on office use for campaign activities
Legal counsel needs to review the proposed procedures
Designate what type of equipment will be provided
Security issues who has access to the offices
Board Services Office services, staff responsibilities, protocol issues, etc., need to
be addressed
Codify the responsibilities of Board Staff
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Provide guest parking area in garage
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BOARD ORIENTATION AND DEVELOPMENT PLAN
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Reviewed Board Orientation Manual developed by Linda Gray, Board Services
Disscussed possibility of providing orientation to candidates for trustee office
Isabel Nart
Develop an election calendar and manual; anticipate election needs Isabel Nart
AGB SELF-ASSESSMENT PROCESS
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Chancellor gearing up for AGB self-assessment, possibly June 22-23, 2001
Chancellor to provide additional information on proposed presenter
Briefly discussed SACS questionnaire to be completed by the Board and returned
BOARD CALENDAR
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Meetings should be scheduled with sensitivity to religious holidays
Rescheduled September Board Meeting for Tuesday, October 2, in observance of
Yom Kippur
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Joint Meeting of the Finance and Facilities Committees Meeting April 24, 2001
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Discussed holding all committee meetings on the same day each month possibly
3rd Thursday, and posting notices in such a way that committees can convene
back-to-back
Eliminate pro forma items from committee agendas
Keep each committee meeting at one hour
RECOGNITION OF RETIRING TRUSTEE, W. F. RUSSELL
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Plan an event that would also be a fundraiser to benefit the Foundation
Check with Mr. Russell before moving forward
Consider title of "Trustee Emeritus"
Plan an internal reception for employees to pay tribute to Mr. Russell
Discussed plaque, ring, etc. to present to Mr. Russell
TRIBUTE FOR RETIRING TRUSTEES
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Chancellor to make recommendation on appropriate tribute to outgoing Trustees
Need to be consistent in bestowing of tributes
TRIBUTE TO DESERVING CITIZENS
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Each college present a student leadership award at commencement
Take advantage of next commencement to promote bond initiative
Recognize "outstanding" students not just academic
Commission the design of an eagle for deserving citizen or leader
Award honorary degree at each commencement?
Confer certificate of election or appointment; lapel pin; group portrait
Dr. Leslie will make a recommendation at the next meeting
NAMING OF BUILDINGS POLICY
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Adhere to policy in all future namings
Named for honorific or benevolent contributors
Living or deceased?
Involve the Trustee for that area and the community in the naming
Expand the policy to include roads, halls, wings, bridges, etc.
Codify proper usage of "center," "campus," etc.
Codify how we pay tribute to the person a building is named for visual,
biographical, graphic keep their memory alive for future generations
Keep it uniform throughout the System
Dedication of 3100 Main honor the authorizing Board and sitting Board
Need formal protocol for the Board
Group and individual photographs of Board official portraits should be studioquality
Chancellor will make a recommendation on the revised policy at next meeting
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Joint Meeting of the Finance and Facilities Committees Meeting April 24, 2001
ADJOURNMENT
With no further business to come before the Committee, the meeting was adjourned at
7:37 p.m.
Minutes Prepared by:
Linda Gray, Administrative Assistant
Board Services
Reviewed, Finalized and Submitted by:
Herman Litt, Secretary
Board of Trustees
Minutes Approved as Submitted:
October 30, 2001
HCCS Home | Board of Trustees
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