L IBERTY
U N I V E R S I T Y
Technology Education Center
On-line Collaboration using ...
WEBEX TOOLS
BASICS
LUTEC
Liberty University Technology Education Center
December, 2012
Table of Contents
Request Access/ Requesting a License: ........................................................................................................ 2
ACCESSING WebEx: ....................................................................................................................................... 2
ADMINISTRATIVE SETUP: .............................................................................................................................. 2
Getting Administrative Rights to your Computer: ................................................................................ 3
WebEx Permission States: .................................................................................................................... 3
PROFILE SETUP .............................................................................................................................................. 4
Meeting Host ................................................................................................................................................ 5
RECORD MEETING SESSIONS ........................................................................................................................ 7
Change Your Computer’s WebEx Settings .................................................................................................... 9
Meeting Organizer ........................................................................................................................................ 9
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Request Access/ Requesting a License:
Visit
from the Splash page and select the
option. Follow the online
instructions to log-in and submit a HelpDesk ticket requesting access or a license.
Licensing for this software is granted by Tirian Wilson and Matt Fleming, and justification must be made
to Lee Bishop.
•
•
•
Licenses will be granted if there are some currently available.
If not available, requests will be placed on hold and prioritized for next availability.
Periodic Audits will be done to maximize utilization and make unused licenses available.
ACCESSING WebEx:
The first time you access WebEx, you will need to enter the ‘Tiny URL’ shortcut libertyu.webex.com into
the Web Browser’s Address field. Hit the ENTER key on your keyboard to launch this address.
When the site appears, select the Host Login
button at right
ADMINISTRATIVE SETUP:
The WebEx TOOLS ADD-IN must first
be installed onto your computer
before you will be able to use the
features of the WebEx program:
You will be prompted to setup
WebEx Tools:
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The ‘User Account Control’ will appear and ask permission to continue the software setup on your
computer
Allow the Wizard to run, completing the steps
as instructed:
IMPORTANT NOTE: You MUST be an Administrator on your computer to complete this step.
If you cannot complete setup at this time,
… select the
Cancel option.
Getting Administrative Rights to your Computer:
Contact the Help Desk at 434-592-7800 or bring your
computer to Help Desk Support (CN1539) and a
technician will give you administrative rights on your
machine.
You may return later and complete setup from the
‘Quick Links’ menu.
WebEx Permission States:
There are two Permission types in WebEx
•
Meeting Organizers
A Meeting Organizer can schedule and assist with meetings, but cannot start meetings.
•
Meeting HOST
Only a Meeting Host can start a meeting in WebEx.LOGIN to WebEx Tools:
Now that the Tools Add-in is installed, it must be enabled in your computer’s Web Browser:
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Login to the CISCO window for your Productivity Tools when prompted
using your SenseNet UserID and Password.
*
You will be prompted by your browser to enable the content.
*
Depending on the browser and version you are using, this prompt
may appear above (IE8 & earlier) or immediately below (IE9) the
current web page.
You may see a notification
window open that your
Productivity Tools have been
installed and are ready for use
Click ‘OK’ or close
the window when you’ve finished reviewing the installation locations.
PROFILE SETUP
You must edit your profile to supply pertinent information your class attendees will wish to reference.
Select the
option and fill-in the needed items
*NOTE: Include ONLY information you wish to share with ALL participants.
Create a Shortcut
Now that you have access to your own Home Page in WebEx, Create shortcuts to it:
•
•
FAVORITES: Hit the ALT key to display your Browser’s MENUs. Select ‘Favorites’ /Add to
Favorites. Give the Favorites link the name you wish and save it in the location you desire.
DESKTOP: Right-Click on the Desktop and select ‘NEW’ / Shortcut. When the wizard opens, set
the location to the webpage address in WebEx, either by copy/paste or by typing the address in.
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Meeting Host
Starting a meeting in WebEx is as easy as sharing:
Share your Desktop directly from the Desktop by opening One-Click and starting a meeting.
Use the Desktop ICON, -or right click on the WebEx icon in the system tools of the Task Bar.
... and from MS Office Communicator.
Start a conversation
When the conversation pane opens,
the options for WebEx appear above.
Because WebEx so completely
integrates with Microsoft Office, You
will be able to schedule, join or start
meetings with greater flexibility.
What can be included in your
meeting?
- If it can be displayed on
the Desktop, it can be included in your
WebEx session.
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Special links and tools in Microsoft applications allow users to jump right into meetings.
Start a meeting from a website by selecting the option from the WebEx tool on the Browser Option Bar.
... and start meetings from
inside your productivity tools!
Instantly start a new
meeting on-the-fly
without prior scheduling.
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Launch scheduled meetings
from inside applications
RECORD MEETING SESSIONS
Need a ‘Copy’ of your online meeting?
Click-on “Audio Conferencing” to dial a phone for your use in the Audio Conferencing. Use the phone’s
headset if you like, or use the ‘Speaker Phone’ options for hands-free interaction.
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Start meetings from your Windows Desktop using One-Click
•
•
•
•
Use the Desktop Icon to open WebEx One-Click
Enter a Meeting# or an attendee’s email address
Login when prompted with your SenseNet Username & Password
When the WebEx Whiteboard appears select the option(s) for sharing.
WebEx will generate an email
invitation which includes links
and can be forwarded.
Recipients can follow
instructions to connect to the
meeting in progress.
Recipients may also ‘phone-in’
to start an Audio session of your
meeting in addition to / rather
than going on-line.
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Change Your Computer’s WebEx Settings
Edit your Desktop Tools (One-Click and Productivity Tools) settings
at any time as your needs change:
Checkbox options allow users to
display sharing options in their
Email, Office, IM and Browser tools.
Meeting Organizer
Schedule a meeting
from inside your
Office Applications
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Login and retrieve meeting
information to join meetings in
progress or about to start.
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