MEETING OF THE COMMITTEE OF THE WHOLE
OF THE BOARD OF TRUSTEES
HOUSTON COMMUNITY COLLEGE
October 6, 2011
Minutes
The Board of Trustees of Houston Community College met as a Committee of the
Whole on Thursday, October 6, 2011, at the HCC Administration Building, 2nd Floor,
3100 Main in Seminar Room A, Houston, Texas.
COMMITTEE MEMBERS PRESENT
Richard M. Schechter, Chair
Mary Ann Perez, Vice Chair
Eva Loredo, Secretary
Bruce Austin
Sandie Mullins
Christopher W. Oliver
ADMINISTRATION
Mary S. Spangler, Chancellor
Art Tyler, Deputy Chancellor/COO
Renee Byas, General Counsel
Shantay Grays, Interim Executive Assistant to the Chancellor
Fheryl Prestage for William Carter, Vice Chancellor, Information Technology
Charles Cook, Vice Chancellor, Instruction
Daniel Seymour, Vice Chancellor, Planning and Institutional Effectiveness
Fena Garza, President, Southwest College
Margret Ford Fisher, President, Northeast College
William Harmon, President, Central College
Virginia Parras for Zachary Hodges, President Northwest College
Irene Porcarello, President, Southeast College
Remmele Young, Executive Director, Government Relations and Sustainability
Willie Williams, Chief Human Resources Officer
OTHERS PRESENT
Jarvis Hollingsworth, System Counsel, Bracewell & Giuliani
Thomas Urban, President, Faculty Senate
Clarence Grier, RBC Capital
Other administrators, citizens and representatives from the news media
CALL TO ORDER
Mr. Schechter, Chair, called the meeting to order at 4:55 p.m. and declared the Board
convened to consider matters pertaining to Houston Community College as listed on the
duly posted Meeting Notice.
INVESTMENT POLICY FOR THE FISCAL YEAR 2011-2012
Motion – Mr. Oliver moved and Mr. Austin seconded to approve.
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Committee of the Whole – October 6, 2011 - Page 2
Ms. Perez inquired how the listing is determined. Dr. Tyler informed that the listing was
approved last year.
Mr. Oliver informed that there are some new names and some brokers have been
removed. Dr. Tyler informed that the Broker Listing includes brokers who have been
previously utilized by the college regarding investments.
Mr. Austin inquired if a Request for Qualification (RFQ) should be completed to build an
updated list. Mr. Ron Defalco informed that the brokers would not be used unless they
are approved by the Board.
Mr. Austin recommended that a RFQ be completed to assist with refreshing the
qualified vendor list.
Mr. Oliver inquired as to who is responsible for compiling the list. Mr. Defalco informed
that the list was developed from the list approved last year.
Mr. Schechter recommended approving the item for consideration by the full Board and
that an RFQ be placed to determine an updated list to be presented for approval at a
later time.
Mr. Austin associated with Mr. Schechter as it relate to the process for updating the
bidding list.
The Board concluded that the list be refreshed through the RFQ bidding process.
Vote – The motion passed with a vote of 6-0.
INVESTMENT REPORT FOR AUGUST 2011
Mr. Ron Defalco informed that the Finance Department received a Certificate of
Excellence for financial reporting from the Government Finance Office Association.
Motion – Ms. Mullins moved and Mr. Oliver seconded. The motion passed with a vote of
6-0.
Mr. Schechter recommended that the Investment Report and Financial Report be
placed on the Regular Board Meeting agenda as a new topic.
MONTHLY FINANCE REPORT FOR SEPTEMBER 2011
Motion – Mr. Oliver moved and Ms. Loredo seconded. The motion passed with a vote of
6-0.
Dr. Tyler provide a report regarding the CIP budget summary.
UPDATE ON STRATEGIC PLANNING PROCESS
Dr. Seymour provided the results of the “Conversation with the Community”. He noted
that the tapes were reviewed and thirteen narratives were developed. He noted that a
series of national reports have been analyzed. Dr. Seymour provided an overview of the
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themes that emerged from the “Conversation on College and Community”. He noted
that the stakeholders’ expectation for the college has never been higher and that they
are counting on the college to respond in a strategic and forceful way.
SMALL BUSINESS DEVELOPMENT PROGRAM (CIP/NON-CIP REPORTS)
Mr. Remmele Young provided an update on the small business Program specifically the
CIP/Non-CIP Reports. He noted that the reporting had been interrupted in order to
implement software to assist the department to provide accurate reports.
Mr. Young provided an overview of some of the segments of the program and provided
a timeline for reporting purposes. He noted that the target date for providing a report is
November 2011.
REPORT ON PARTNERSHIP OPPORTUNITIES
Dr. Spangler provided an update regarding the partnership opportunities and provided
an overview of the following partnerships in progress:
•
•
Lebanese American University and Methodist International
Education Experts
Ms. Loredo announced that she along with Trustee Perez hosted the Hispanic
Scholarship Luncheon at the Hilton Americas on October 5, 2011.
ADJOURNED TO CLOSED SESSION
Mr. Schechter adjourned the meeting to Executive Session at 5:40 p.m., notice having
previously been given and reiterated in accordance with Sections 551.071, 551.072,
and/or 551.074 of the Open Meetings Law. Mr. Schechter stated that any final action,
vote or decision on any item discussed in Executive Session would be taken up in Open
Session or in a subsequent Public Meeting.
Mr. Schechter reconvened the meeting in Open Session at 6:48 p.m. and entertained
motions on pending matters.
(Present: Trustees Austin, Mullins, Perez, Oliver, and Schechter)
ADJOURNMENT
With no further business, the meeting adjourned at 6:48 p.m.
Recorded and Submitted by:
Sharon R. Wright, Manager, Board Services
Minutes Approved: