MEETING OF THE COMMITTEE OF THE WHOLE OF THE BOARD OF TRUSTEES HOUSTON COMMUNITY COLLEGE April 15, 2010 Minutes The Board of Trustees of Houston Community College met as a Committee of the Whole on Thursday, April 15, 2010, at the HCC Administration Building, 2nd Floor, 3100 Main in Seminar Room B, Houston, Texas. COMMITTEE MEMBERS PRESENT Dr. Michael P. Williams, Board Chair Neeta Sane, Vice Chair Sandie Meyers, Secretary Bruce Austin Yolanda Navarro Flores Eva Loredo Mary Ann Perez Richard Schechter ADMINISTRATION Mary S. Spangler, Chancellor Art Tyler, Deputy Chancellor/COO Doretha Eason, Executive Assistant to the Chancellor Renee Byas, General Counsel Charles Cook, Vice Chancellor, Instruction Fheryl Prestige for William Carter, Vice Chancellor, Information Technology Daniel Seymour, Vice Chancellor, Planning and Institutional Effectiveness Diana Pino, Vice Chancellor, Student Services Margaret Ford Fisher, President, Northeast College Fena Garza, President, Southwest College William Harmon, President, Central College Butch Herrod for Zachary Hodges, President, Northwest College Irene Porcarello, President, Southeast College Betty Young, President, Coleman College Willie Williams, Chief Human Resources Officer Remmele Young, Executive Director of Government Relations OTHERS PRESENT Jarvis Hollingsworth, Counsel, Bracewell & Giuliani Bennie Ables, President, Faculty Senate Carol Clowe, President, COPA Other administrators, citizens, and representatives of the news media Houston Community College Committee of the Whole – April 15, 2010 - Page 2 CALL TO ORDER Dr. Williams called the meeting to order at 4:46 p.m. and declared the Committee convened to consider matters pertaining to Houston Community College as listed on the duly posted Meeting Notice. CONSENT AGENDA Motion - Mr. Austin moved and Ms. Loredo seconded to approve the following items as a Facilities consent agenda. The motion passed with a vote of 7-0. • Construction Services for Felix and Angela Morales Building Renovations (Project #09-58) • Change Order to Job Order Contract (JOC) for Pharmacology Tenant Build-Out of McGovern Building • Increase in Janitorial Services Contract to ABM (Project #08-19) • Change Order to Job Order Contract (JOC) for Construction of Temporary Parking Lot (Alief Campus) Motion - Mr. Austin moved and Mrs. Sane seconded to approve the following items as a Finance consent agenda. The motion passed with a vote of 7-0. • Adoption of Fort Bend County Local Option Exemptions Tax Year 2010 • Investment Report for the Month of January 2010 • Investment Report for the Month of February 2010 • Monthly Finance Report for March 2010 ACADEMIC AFFAIRS/STUDENT SERVICES Motion - Mr. Austin moved and Mr. Schechter seconded to accept the report from the Academic Affairs/Student Services committee. The motion passed with a vote of 7-0. SYSTEM FACILITIES ASSESSMENT REPORT Dr. Tyler introduced Karun Sreerama, ESPA, Master Planner. Mr. Sreerama presented an overview of System Facilities Assessment. Mr. Sreerama noted that every college is experiencing enrollment growth, which drives the concern for classroom and parking space. Mr. Sreerama informed that a master plan provides the path by asking where are we, where do we want to go and how do we get there. He mentioned that Comprehensive Facilities Condition Assessment was conducted in October 2009. (Dr. Williams stepped out at 5:01 p.m.) Houston Community College Committee of the Whole – April 15, 2010 - Page 3 Mr. Sreerama apprised that the time frame recommended in October 2009 was four years and noted that there are now other issues that need to be addressed such as: • • • • Parking Building Signage Campus Entryways Facilities Assets Mr. Sreerama noted that the master plan accommodates classes offered through infrastructure, academics and financial plans. He apprised that the goal is to gather data and formulate a plan with administration, which would include the collection of data and board involvement. Mr. Austin suggested utilizing a SWAT Analysis with district analysis for future planning. (Dr. Williams returned at 5:11 p.m.) Dr. Seymour informed that Mr. Austin’s suggestions are being taken into consideration. Mr. Austin noted that each community has different needs. Mr. Sreerama noted the goal is to present a document that identifies what needs to be looked at in the next year and then again in the next five to ten years. He provided an overview of opportunities for existing facilities. (Mrs. Flores arrived at 5:15 p.m.) Dr. Williams noted that all prior work completed by Llelwayn will be in the Trustees mail packets. He also noted that the decision was previously made to use regional campuses. Dr. Williams asked what percentage of student enrollment is using the facilities. Dr. Tyler noted that physical enrollment growth is about 6,000 students. Mr. Schechter noted that he would like to see where competitors are located. He mentioned that out-of-district students might be willing to pay out-of-district fees to attend schools that are located in an area convenient for them. Mrs. Flores asked what basis is used for determining the zip code penetration rate. Mr. Austin noted that attainability is one factor. Dr. Cook informed that the Coordinating Board has guidelines. Mr. Schechter noted that students attend campuses out of their area for a variety of reasons such as employment location and classes offered. Mr. Austin recommended developing a model between a transient oriented location and a regional concept. Houston Community College Committee of the Whole – April 15, 2010 - Page 4 Mrs. Meyers inquired if growth areas are being considered as well as existing campus growth. Mr. Sreerama apprised that growth for existing areas and new areas will be considered. Mrs. Perez noted that a master planning workshop is needed. Dr. Williams informed that a workshop would be set-up. INCREASE IN OUT-OF-DISTRICT AND OUT-OF-STATE STUDENT TUITION AND FEES Motion – Mr. Austin moved and Mrs. Perez seconded to approve an increase in out-ofdistrict and out-of-state student tuition and fees. Dr. Spangler informed that research has been conducted to ensure that an increase would not price HCC out of competition. Mrs. Flores noted that if increased enrollment adds $7M in student revenues, why is there a need to increase student tuition. Dr. Tyler noted that the increase would help cover the cost from the possibility of the recall of 5% of state appropriations and noted that it is projected that the tax collections will be short approximately $1.6M and $1.1M in extended learning revenues. Dr. Williams informed that the goal is to tighten all areas of the budget without a workforce reduction. Vote - The motion passed with a vote of 7-0-1 with Mrs. Flores abstaining INCREASE DISTANCE EDUCATION FEE Motion – Mr. Schechter moved and Mr. Austin seconded to discuss an increase in distance education fees. Dr. Cook apprised that the increase in distance education fee is to cover the cost of added security to ensure that the enrolled distance education student is actually taking the course. Mrs. Sane inquired what system would be upgraded. Dr. Cook noted that this is an addon security system that is being recommended by SACS. Mr. Schechter informed that the Academic Affairs/Student Services Committee moved the item to the consent agenda. ADJOURNED TO CLOSED SESSION Dr. Williams adjourned the meeting to Executive Session at 6:07 p.m., notice having previously been given and reiterated in accordance with Sections 551.071, 551.072, and/or 551.074 of the Open Meetings Law. Dr. Williams stated that any final action, vote Houston Community College Committee of the Whole – April 15, 2010 - Page 5 or decision on any item discussed in Executive Session would be taken up in Open Session or in a subsequent Public Meeting. The following items were pulled for discussion in closed session: • Hiring of Smyser Kaplan and Veselka, LLP for Legal Services • Receive Report from Administration in Regards to Procurement and Compliance Related Issues and Appropriate Action as Necessary • Receive Report from Administration in Regards to Personnel Related Issues and Appropriate Action as Necessary Dr. Williams reconvened the meeting in Open Session at 8:20 p.m. and entertained motions on pending matters. (Present: Trustees Austin, Flores, Loredo, Meyers, Sane, Schechter, and Williams) HIRING OF SMYSER KAPLAN AND VESELKA LLP FOR LEGAL SERVICES Motion – Mr. Schechter moved and Meyers seconded to hire Smyser Kaplan and Veselka LLP for legal services and to also approve a variance to the bylaws to make the action immediately effective. The motion passed with a vote of 6-0-1 with Mrs. Flores abstaining. Dr. Williams informed that he would not attend next week’s Board meeting. He noted that he is receiving a lifetime achievement award from Westminster College. ADJOURNMENT With no further business, the meeting adjourned at 8:21 p.m. Recorded by: Melinda Davila, Board Services Transcribed and submitted by: Sharon Wright, Manager, Board Services Minutes Approved: