MEETING OF THE
ACADEMIC/STUDENT SERVICES COMMITTEE
OF THE BOARD OF TRUSTEES
HOUSTON COMMUNITY COLLEGE
May 28, 2009
Minutes
The Academic/Student Services Committee of the Board of Trustees of the Houston
Community College held a meeting on Thursday, May 28, 2009 at the HCC
Administration Building, 3100 Main, 2nd Floor, Seminar Room A, Houston, Texas.
COMMITTEE MEMBERS PRESENT
Richard Schechter, Committee Chair
Bruce Austin, Committee Member
ADMINISTRATION
Mary S. Spangler, Chancellor
Art Tyler, Deputy Chancellor/COO
Renee Byas, General Counsel
Doretha Eason, Executive Assistant to the Chancellor
Charles Cook, Vice Chancellor for Instruction
Daniel Seymour, Vice Chancellor, Planning and Institutional Effectiveness
Margret Ford Fisher, President, Northeast
Zachary Hodges, President, Northwest College
OTHERS PRESENT
Jarvis Hollingsworth, Counsel, Bracewell & Giuliani
Mary Page, President Faculty Senate
Other administrators, citizens, and representatives of the news media
CALL TO ORDER
Mr. Schechter called the meeting to order at 12:27 p.m. and declared the Committee convened to consider matters pertaining to Houston Community College as listed on the duly posted Meeting Notice.
ACADEMIC DASHBOARD
Dr. Cook provided information on the Academic Dashboard at a glance and provided an overview of the proposed HCC dashboard, which included:
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Persistence
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Placement Rates
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Completers
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Transfers
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Student Engagement
•
Financial Aid
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Student Satisfaction
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Excellence
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Enrollment

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Academic/Student Services Committee – May 28, 2009 - Page 2
•
Penetration rate
Mr. Austin noted that the purpose of the dashboard is to depict data from a chart point of view or histogram. Dr. Cook noted that the development of the data warehouse was to show a comparison of the areas where the college is doing well and the areas that need improvement.
Dr. Seymour mentioned that there would be two levels to the dashboard. He noted that the HCC dashboard would be available on the homepage of the website and apprised that a data warehouse would be utilized to obtain more extensive data for internal manipulation.
The committee discussed the proposed dashboard.
Dr. Cook recommended reviewing enrollment figures at the official date of enrollment at the beginning of the semester and at the end of the semester.
Mr. Austin recommended that the data be broken down between the two areas so that the public can see that the college has a wide range. He asked for the robust nature of the data analysis and asked if it could be connected with the GIS software.
Dr. Tyler apprised that the Oracle item on the Board agenda for approval would provide the necessary integration. He noted that internal staff would have the ad hoc ability to create their own query.
Mr. Austin mentioned that CCBenefits would provide data to allow for strategic planning and asked if the dashboard would provide the same options. Dr. Cook apprised that this would be possible.
Mr. Schechter asked when this would be available to the Board to review and complete reports. Dr. Cook apprised that most of the information is available now.
Dr. Seymour mentioned that there is a beta site at Northwest College. Mr. Austin suggested that every college including Coleman have a beta representative so that there is a test at other geographic sites. He noted that everyone should be represented in the sample.
Mr. Schechter asked for a target date to present the academic dashboard. Dr. Cook asked if the committee could possibly provide the report they would like to see first. Dr.
Tyler noted that the static information could be available; however, the interactive portion will not be ready.
Mr. Schechter noted that the Board needs the ability to review current data for analyzing and information so that it could provide data in a moment of time.
Dr. Seymour noted that a project plan could be presented by next month.
Mr. Schechter asked that the following be considered:

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Academic/Student Services Committee – May 28, 2009 - Page 3
•
Developmental Education – Dr. Cook noted that this would be included in the drill down data.
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Licensure Rate – Dr. Cook noted that it could be done as part of excellence or part of placement.
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Feedback from Employers – Dr. Cook apprised that the college is required by the
Coordinating Board to complete an annual survey. He noted that this is a drill down under satisfaction.
Dr. Spangler suggested that instead of spending a whole lot of time creating data, maybe the committee could decide which one to begin with as opposed to starting with twenty-five.
Mr. Austin noted that the Chancellor should provide the Board with the critical functions.
Dr. Cook emphasized the criteria issues.
Mr. Austin suggested that administration should provide the dials.
Mr. Schechter noted that administration should develop the dashboard and determine the implementation order.
Mr. Austin asked if there is a forum to include the presidents. Dr. Tyler mentioned that there is a cabinet meeting and enriched discussions with the strategic team as well. He noted that the review not only includes workforce but financial aid as well with a horizontal integration.
DEVELOPMENTAL EDUCATION
Dr. Cook informed that HCC is one of fifteen colleges in the nation to receive the Gates
Grant. He noted that Dr. Spangler is attending a mandatory conference in July 2009 relating to the Gates Grant.
ADULT CAREER PATHWAYS
Dr. Cook provided information on improving adult career pathways with contextual learning.
Mr. Austin mentioned he is concerned with the following adult populations:
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Non-high school completers
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Completed high school but did not attend college
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Attended college but did complete studies
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Former military service individuals
Mr. Austin noted that he wanted to provide a picture of the population that will need career pathway learning. Dr. Cook noted that the information provided addresses these issues.
Mr. Austin asked Dr. Eason to provide an overview of the outline for the education summit scheduled for September/October 2009. Dr. Eason noted that an education summit would focus on bringing experts to the table to discuss community issues relating to education and adult career training.

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Academic/Student Services Committee – May 28, 2009 - Page 4
Mr. Austin noted that he would like HCC to develop an agreement with HISD to complete their career training. He noted that the other part of the event is to host summer programs that engage elementary, middle, and high school students in career pathway work. He noted that active engagement with HISD is needed.
Dr. Tyler informed that some programs have been expanded at the Northeast College.
Dr. Ford Fisher noted that the program brings approximately 250 students to the college to get a feel of college. She noted that the middle school students will have the opportunity for one-on-one instruction with faculties as an enrichment program.
Mr. Austin asked administration to consider the 4H Program that has articulated curriculum such as the area of science. He expressed that the cost is approximately
$5.00 per child.
Mr. Austin noted that he would like the summit to provide a platform to give insight on the issues at hand and participants to leave with concepts of how to combat the issues.
He noted that a clinical psychologist will need to be in attendance to address issues.
Dr. Tyler noted that a partial product may be something that flows into the police academy at Northeast College as well as provide new teaching learning opportunities.
Mr. Austin noted that when a person has a quality education, they have an alternative.
ADJOURNMENT
With no further business, the meeting adjourned at 1:52 p.m.
Recorded by:
Sharon R. Wright, Executive Administrative Assistant, Board Services
Transcribed and submitted by:
Sharon Wright, Executive Administrative Assistant, Board Services
Minutes Approved: