MEETING OF THE COMMITTEE OF THE WHOLE
OF THE BOARD OF TRUSTEES
HOUSTON COMMUNITY COLLEGE SYSTEM
June 23, 2005
Minutes
The Board of Trustees of the Houston Community College System met as a Committee Of The
Whole on Thursday, June 23, 2005, at the System Administration Building, Seminar Room A,
Second Floor, 3100 Main, Houston, Texas.
BOARD MEMBERS PRESENT
Michael P. Williams, D.Min., Chairman
Diane Olmos Guzman, Secretary
Bruce A. Austin, Deputy Secretary
Jay K. Aiyer
Herman Litt
James R. Murphy
BOARD MEMBERS ABSENT
Yolanda Navarro Flores, Vice Chairman
Abel Davila
Christopher W. Oliver
ADMINISTRATION
Bruce H. Leslie, Chancellor
Doretha Eason, Interim Deputy to the Chancellor
Irene Porcarello, Interim Vice Chancellor, Institutional Development
Jose Villarreal, Vice Chancellor, Economic Development
Gloria Walker, Vice Chancellor, Finance and Administration
Sue Cox, President, Southwest College
Margaret Ford, President, Northeast College
Fena Garza, President, Southeast College
William Harmon, President, Central College
Zachary Hodges, President, Northwest College
Rosie Barrera, Associate Vice Chancellor, Communications
Willie Williams, Interim Director, Human Resources
Miles LeBlanc, General Counsel
OTHERS PRESENT
Jarvis Hollingsworth, System Counsel, Bracewell & Giuliani
Mike Edwards, President, Faculty Association
Other administrators, citizens and representatives from the news media
CALL TO ORDER
Chairman Williams called the meeting to order at 3:30 p.m. and declared the Board convened to consider matters pertaining to the Houston Community College System as listed on the duly posted meeting notice.

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Committee of the Whole – June 23, 2005 – Page 2
Mr. Murphy called the Finance Committee to order at 3:28 p.m.
FINANCE RECOMMENDATIONS MOVED TO CONSENT AGENDA
Motion – Mr. Aiyer motioned to move the following items to the Consent Agenda for the June
29, 2005 Board Meeting. Dr. Williams seconded the motion, which carried 6-0.
1.
Investment Report for the month of May 2005
2.
Procedures for evaluating vendors
3.
Gifts and donations
4.
Purchase of instructional materials from Thomas/Delmar Learning for the Electrical
Apprenticeship Program
5.
Purchase of factory reconditioned LifePak Monitor/Defibrillator with accessories from
Medtronic Emergency Response Systems for the Coleman College EMS Program;
6.
Purchase of Symantec Antivirus and Ghost Site License from Koch Financial
Corporation; and
7.
Renewal of contract for network services with Southwestern Bell Telephone Company.
HCC COMPREHENSIVE SAFETY PLAN
Recommendation – Approve the HCC Comprehensive Safety Plan.
Mr. Litt wanted to know if the proposed safety plan included drug and alcohol issues. Gloria
Walker responded that the drug and alcohol policy is contained in the Finance and Operational
Policy Manual, which will be presented to the Board next month. The safety plan primarily addresses building safety. Mr. Austin suggested that administration incorporate recommendations from the National Risk Management Association for local governments.
Motion – Dr. Williams made a motion to move the recommendation to the Consent Agenda for
June 29, 2005. Mr. Aiyer seconded the motion, which carried 6-0.
DISCUSSION ON COMPENSATION REDESIGN
Recommendation – Approve recommendations from the System Compensation Redesign
Committee.
Recommendations for redesigning the HCC compensation system were presented to the Board on May 19, 2005. At that time, the Trustees requested a SWOT analysis, which was performed.
Mr. Austin previously requested information on faculty sabbaticals, including past and present procedures for granting sabbaticals, and gender, ethnicity and titles of participants. Dr. Leslie responded that the report was completed and would be sent to Trustees the following day.

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Committee of the Whole – June 23, 2005 – Page 3
Mr. Murphy wanted to know why approval was needed at this point, since the new compensation plan would not be implemented until September 1, 2006. Willie Williams explained that a comprehensive performance management system must be developed in order to measure performance and determine compensation. Since the committee proposed moving from a range system to a step system, Board approval is needed to move forward. Mr. Austin thought the
Board should wait and approve all components of the plan at one time. Dr. Leslie was directed to present a status report in October and a final report in December 2005.
AD VALOREM TAX COLLECTION SERVICES
Recommendation: Authorize the Chancellor to negotiate a contract with Linebarger Goggan
Blair & Sampson, LLP, for ad valorem tax collection services to collect delinquent taxes on
HCC’s behalf for a term not to exceed four years.
Motion – Mr. Aiyer motioned to move the recommendation to the Consent Agenda. Dr. Litt seconded the motion.
Ms. Olmos Guzman asked why administration recommended a large firm, instead of awarding the contract to a small business to increase economic opportunity, as was done with the student collections contract. It was explained that the scope of student collections was much smaller and made it possible to award the contract to an emerging business. The collection of ad valorem taxes involves a larger scope of services.
Motion – Ms. Olmos Guzman moved that the item be tabled for full Board consideration on June
29, 2005, with presentations given by top-ranked firms. The motion died for lack of a second.
Main motion carried 5-1, with Trustees Williams, Austin, Aiyer, Litt and Murphy Michael voting in favor and Trustee Olmos Guzman opposed.
Motion – Dr. Williams moved to hear presentations from collection firms at the June 29, 2005 meeting. The motion was seconded by Diane Olmos Guzman. Motion failed 1-5, with Ms.
Olmos Guzman voting in support and Trustees Williams, Austin, Aiyer, Litt and Murphy opposed.
Administration was asked to provide a report clarifying the parameters for Board involvement with vendors/subcontractors and information on persons involved in the various ventures and their participation levels. This information will be provided before the Board Meeting on June
29, 2005.
ASSOCIATE DEGREE NURSING ASSESSMENT FEES
Recommendation: Approve an NCLEX-RN assessment fee of $60 per semester to be paid by students to cover the cost of competency testing.
Motion – Dr. Williams motioned to move the recommendation to the Consent Agenda. Mr. Litt seconded the motion.
Dr. Cook explained that when students are admitted to the ADN Program, the HESI testing program is administered to determine skill level in order to remedy weaknesses. The testing is

administered every semester and at the time of licensure. Previously, the cost of the testing was covered by Perkins funds; however, the state recently mandated that costs must be covered by the institution or by the students.
Motion carried 6-0.
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Committee of the Whole – June 23, 2005 – Page 4
ADJOURNMENT
Mr. Murphy adjourned the Finance Committee at 4:06 p.m.
Mr. Aiyer called the Legal/Legislative Committee to order at 4:07 p.m.
LEGISLATIVE UPDATES
Federal Report
Dwight Boykins reported on a recent visit to Washington DC to meet with Senator Hutchison and Congressman John Culberson regarding appropriation requests. The Labor, Health and
Human Services Committee is currently reviewing requests.
Appropriation requests will be reviewed when Congress returns from summer recess. Mr.
Boykins will return to Washington at that time and encouraged the Trustees to take part. Mr.
Murphy asked administration to provide potential dates for the trip.
Public Safety Institute - Congressman Culberson was concerned about program duplication with
HCC’s Public Safety Program and the program offered by North Harris Montgomery County
College. The Chancellor sent a letter explaining that NHCCCD's program is smaller and is not supported by federal funds. Mary Schneider also visited with the Congressman to relieve his concerns.
ROTC Program – Al Flores will meet with representatives from the University of Houston and
Prairie View A&M to discuss collaborating in an ROTC program.
Higher Education Reauthorization- This issue is a high priority on AACC’s legislative agenda.
Mr. Boykins met with Laurie Quails from AACC to assure her that HCC and the Texas delegation were supportive.
Trustees had other suggestions and recommendations for future legislative initiatives:
 Work with AACC/ACCT to block Congress from allowing private for-profit colleges from gaining access to financial aid.
 Boykins & Associates stay engaged the HCC Small Business Director on small business procurement issues.
 Position HCC to receive Small Business Innovation Research Funds
 Seek federal funds to support the Challenge Early High School. Dr. Cook reported that a proposal for a $900,000 Tech-Prep grant was submitted.

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Committee of the Whole – June 23, 2005 – Page 5
 Ensure that HCC’s Governmental Relations Director is made aware of all grants submitted across the System
 Develop a strategic System-wide approach to submitting grants.
State Report
Kim Bonnen with the law firm of Locke Liddell & Sapp gave the state report. The state legislature has been called into special session on school finance.
Summary of 69 th Legislative Session
 HCC received $122.46 million in appropriations for the upcoming biennium, reflecting a 4% increase over the current biennium.
 HB 2221 (Annexation) was signed by the Governor. Rep. Callegari hopes to file a bill in the
Special Session regarding petition rights. Mr. Murphy asked for an analysis of HB 2221.
Dr. Williams recommended inviting the state legislative team to the Board’s upcoming retreat.
 Tuition flexibility bill was signed by the governor and will allow HCC to offer tuition at various levels, depending on the programs offered.
 Training for State Agencies did not make it out of committee.
 Continuing Education for community college trustees met with objections from TACC and other Trustees around the state.
 SB 1778 relating to financial disclosure filing for Trustees died in the House
 HB 776 placing Sugar Land in the Wharton Junior College service area was signed by the
Governor.
REPORT FROM VALUES/ETHICS COMMITTEE
Ms. Olmos Guzman reported that the committee agreed on a process to develop a values statement and ethics policy. Committee members agreed the process should begin with frontline employees to encourage buy-in. Debbie Sharp gave a presentation on a cultural transformation tool used by Methodist Hospital and HISD to gather information from employees on cultural change. A follow-up report on the effectiveness of the tool will be given at the next meeting.
ADJOURNMENT
The Legal/Legislative Committee was adjourned at 4:35 p.m.
ADJOURNMENT TO CLOSED OR EXECUTIVE SESSION
Chairman Williams adjourned the meeting to Executive Session at 4:36 p.m., notice having previously been given and reiterated by him in accordance with Sections 551.071 of the Open
Meetings Law. He stated that any final action, vote or decision on any item discussed in

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Committee of the Whole – June 23, 2005 – Page 6
Executive Session would be taken up in Open Session or in a subsequent Public Meeting. He reconvened the meeting in Open Session at 5:50 p.m. and entertained motions on pending matters. Present were Trustees Williams, Aiyer, Austin, Murphy, and Olmos Guzman.
CONSIDERATION OF REMAINING AGENDA ITEMS
Recommendation – Approve items from the Academic/Student Services, Board Governance and
Operations, Facilities and Marketing Committees
Motion – Mr. Aiyer motioned to move items, with the exception of those withdrawn or set aside for further discussion, to the Consent Agenda. Motion was seconded by Mr. Murphy. Motion carried 5-0.
Items moved to the Consent Agenda included the following:
1.
Adult Education TANF funded subcontracts for FY 2004-2005
2.
Adult Education grant funded subcontracts for FY 2005-2006
3.
Board Committee assignments
4.
Revised HCC Student Services Policies
5.
Revised HCC Instruction Policies
6.
Master Plan for 2004 CIP Projects – Missouri City
7.
Purchase of property located at 5408 Ashbrook
8.
Associate Degree Nursing Student NCLEX-RN Assessment Fee
Mr. Austin requested that information on adult education programs funded by TANF be sent to churches and civic clubs.
MOU WITH LEE COLLEGE
Recommendation - Approve MOU with Lee College District (LCD) for contracted instruction in automotive technology.
Since Lee College does not want to start a program of its own, the President asked Dr. Leslie to consider an MOU to teach automotive technology. In lieu of charging Lee students an out-ofdistrict fee, Dr. Cook explained they would be charged a 25% administrative fee. According to the Chancellor, this arrangement represents institutional collaboration on a regional basis, which benefits the taxpayers. Mr. Austin recommended that counsel review the agreement concerning state statutes on recouping costs.
There was consensus to move the item to the Regular Agenda for further discussion.

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Committee of the Whole – June 23, 2005 – Page 7
RECOMMENDATIONS FROM THE PUBLIC CITIZENS COMMITTEE
Recommendation – Review and approve action agenda recommendations from the Public
Citizens Committee on Recruitment and Retention.
The Committee recommended that HCC compete for the Malcolm Baldridge Quality
Performance Award for community colleges and presented several sub-strategies for achieving this goal. The Trustees reviewed the recommendation and the proposed budget for implementation.
The vote for moving the item to the Consent Agenda failed 4-1, with Mr. Aiyer opposed. The
Board concluded that the item should be placed on the Regular Meeting agenda under “New
Topics for Discussion and Action.”
AMENDMENT TO BOARD BYLAWS
Recommendation: Approve amendment to the revised Article 6 of the Board of Trustees bylaws limiting the number of items each Trustee may pull for discussion from the Consent Agenda.
Mr. Murphy voiced opposition to the recommendation since he felt it would limit the Board
Members’ ability to debate issues. Dr. Williams defended the recommendation as a way to streamline meetings.
The recommendation was withdrawn for further refinement through the Board Operations and
Governance Committee.
REPORT FROM MARKETING COMMITTEE
There was no report.
RENEWAL OF CONTRACT WITH CITY OF HOUSTON
Recommendation: Approve the renewal of a contract with the City of Houston wherein HCC-
TV will serve as administrator of the City’s educational access cable television channel that is designated for use by Houston area post-secondary educational institutions.
Mr. Murphy requested a cost benefit analysis of the contract.
There was consensus to move the recommendation to the Consent Agenda.
ADJOURNMENT
With no further business, the meeting was adjourned at 6:30 p.m.
Minutes Prepared by:
Linda Gray
Board Services
Minutes Approved as Submitted:
August 25, 2005