MEETING OF THE FINANCE COMMITTEE OF THE BOARD OF TRUSTEES HOUSTON COMMUNITY COLLEGE SYSTEM January 16, 2003 Minutes The Board of Trustees of the Houston Community College System held a Meeting of the Finance Committee on January 16, 2003, at the System Administration Building, Chancellor’s Conference Room, 12th Floor, 3100 Main, Houston, Texas. Members Present: Bruce Austin and James R. Murphy Member Absent: Michael P. Williams, D.Min, Chair Administration: Bruce Leslie, Chancellor; Jose Villarreal, Vice Chancellor; Economic Development; Gloria Walker, Vice Chancellor, Finance & Administration; Irene Porcarello, Interim Vice Chancellor, Institutional Development; Patti Carlton, Executive Director, Contract Training & Continuing Education; Becky Giot, Executive Director, Financial/Budget Control; Michael Kyme, Executive Director, Purchasing; and Ted Wiese, Executive Director, Information Technology Others Present: Arturo Michel, System Counsel, Bracewell & Patterson; Hank Coleman, Vinson & Elkins LLP; Jorge Rodriguez, Coastal Securities; and other administrators, citizens and representatives from the news media Call to Order Mr. Murphy, Acting Chair, called the meeting to order at 5:35 p.m. and declared the meeting convened to consider matters pertaining to the Houston Community College System as listed on the duly posted meeting notice. Contract for Deli Services – Town & Country Center The Committee discussed the terms of the proposed contract with Murphy’s Deli to provide food services for the Town & Country location. The Committee recommended approval to authorize the Chancellor to negotiate a contract in which the vendor would provide rental and build out. Consideration of Purchases Several purchases were discussed at the request of Mr. Aiyer who wanted to know why there were so few bidders in some cases. Mr. Kyme explained that some bidders are sole source vendors or QISV vendors in which case the state sets the process for bidding. The Committee recommended approval of Items 3-7. Houston Community College System Finance Committee – January 16, 2003 – Page 2 Renewal of Palm Center Lease A three-month extension of the Palm Center lease was considered to give the college and the HSBDC time to resolve leasehold improvements and other matters. The extension would run from January 1 through March 31, 2003. The Committee recommended approval of the extension. Adjournment to Closed or Executive Session Mr. Murphy adjourned the meeting to Executive Session at 5:35 p.m., notice having previously been given, and reiterated by him, in accordance with the Open Meetings Law. He stated that any final action, vote, or decision on any item discussed in Executive Session would be taken up in Open Session or in a subsequent Public Meeting. Mr. Murphy reconvened in Open Session at 6:08 p.m. and entertained discussion of agenda items. Adjournment With no further business to come before the Committee, the meeting was adjourned at 6:08 p.m. Minutes Prepared by: Linda Gray, Executive Administrative Assistant, Board Services Reviewed, Finalized and Submitted by: Christopher W. Oliver, Secretary Board of Trustees Minutes Approved as Submitted: June 24, 2003