MEETING OF THE COMMITTEE OF THE WHOLE
OF THE BOARD OF TRUSTEES
HOUSTON COMMUNITY COLLEGE SYSTEM
October 21, 2004
Minutes
The Board of Trustees of the Houston Community College System met as a Committee
Of The Whole on Thursday, October 21, 2004, at the System Administration Building,
Seminar Room A, Second Floor, 3100 Main, Houston, Texas.
BOARD MEMBERS PRESENT
Diane Olmos Guzman, Deputy Secretary
Jay K. Aiyer
Bruce A. Austin
James R. Murphy
Christopher W. Oliver
BOARD MEMBERS ABSENT
Herman Litt, Chair
Michael P. Williams, D.Min., Vice Chairman
Yolanda Navarro Flores, Secretary
Abel Davila
ADMINISTRATION
Bruce H. Leslie, Chancellor
Doretha Eason, Deputy to the Chancellor
Charles Cook, Vice Chancellor, Educational Development
Irene Porcarello, Interim Vice Chancellor, Institutional Development
Jose Villarreal, Vice Chancellor, Economic Development
Gloria Walker, Vice Chancellor, Finance and Administration
Winston Dahse for Sue Cox, President, Southwest College
Margaret Forde, President, Northeast College
Zach Hodges, President, Northwest College
Patricia Williamson, Interim President, Central College
Miles LeBlanc, General Counsel
Rosie Barrera, Associate Vice Chancellor, Communications
Bryan Gerard, Executive Director, Information Technology
Michael Kyme, Executive Director, Purchasing
Chet Woodard, Internal Auditor
OTHERS PRESENT
Jarvis Hollingsworth, System Counsel, Bracewell & Patterson
Other administrators, citizens and representatives from the news media
Houston Community College System
Committee of the Whole – October 21, 2004 – Page 2
CALL TO ORDER
Ms. Olmos Guzman called the meeting to order at 4:00 p.m. and declared the Board
convened to consider matters pertaining to the Houston Community College System as
listed on the duly posted meeting notice.
FINANCE
Motion - Mr. Austin moved that all items on the Finance Committee agenda be placed
on the Consent Agenda for the Regular Meeting, with the exception of items withdrawn
or set aside for further discussion. Mr. Aiyer seconded the motion. Motion carried 5-0.
The following items were included:
•
Approve the TMC Parking Agreement
•
Approve Purchase of a SimMan Patient Simulator for the Emergency Medical
Services (EMS) Department
•
Approve Investment Report for the Month of September 2004
•
Approve the Financial Statements for the Period Ending August 31, 2004
•
Approve Purchase of Tires for the Northeast College Truck Driving Training Program
•
Approve Load Testing Vendor for PeopleSoft 8 Upgrade Project
CONSIDER NON-OPPOSITION RESOLUTION FOR FOREIGN TRADE ZONE
DESIGNATION
Motion – Mr. Austin moved that the Non-Opposition Resolution of Foreign Trade Zone
Designation be placed on the Consent Agenda for the Regular Meeting. Mr. Aiyer
seconded the motion.
Mr. Austin asked how the resolution would economically support HCCS. Dr. Leslie
explained the company desires to relocate to Ft. Bend County for additional space and
land in order to grow. The company imports a portion of its materials and goods from
abroad. Ft. Bend County wishes to waive import taxes on the portion of their inventory
that is imported. The benefit to HCCS is that the company will be acquiring more land
and paying a larger amount of taxes. Business growth will also benefit the surrounding
community because they will be building a larger facility and hiring more employees.
Abatement will occur only on inventory from abroad.
Motion failed 4-0, with Trustees Aiyer, Austin, Murphy, and Oliver voting in support. Ms.
Olmos Guzman abstained. The Committee of the Whole recommended that the item be
placed on the agenda for the next Regular Meeting for further discussion.
CONSIDER CONTRACT FOR PARKING LOT AND GARAGE CLEANING SERVICES
Motion – Mr. Aiyer moved that a recommendation to authorize the Chancellor to
negotiate a contract with E&W Diversified Services to provide parking lot and garage
cleaning services to HCCS in an amount not to exceed $56,443.00 be placed on the
Consent Agenda for the next Regular Meeting. Mr. Murphy seconded the motion.
Houston Community College System
Committee of the Whole – October 21, 2004 – Page 3
Mr. Aiyer asked why parking garage cleaning was handled separately from the
consolidated contract. Ms. Walker explained that the original consolidated contract did
not include the parking garage. Motion carried 5-0.
FACILITIES
CALL TO ORDER
Ms. Olmos Guzman called the meeting to order at 4:20 p.m. and declared the Board
convened to consider matters pertaining to the Houston Community College System as
listed on the duly posted meeting notice.
Present were Trustees Aiyer, Austin, Olmos Guzman, Murphy and Oliver.
DISCUSSION OF MAINTENANCE ENGINEERING SERVICES
The Trustees discussed whether to accept the complete outsourcing of maintenance
engineering services as proposed by Aramark or to augment the general maintenance
functions performed by in-house staff with bundled services including electrical,
mechanical and elevator systems; HVAC systems and building automation systems.
(Mr. Litt arrived at 4:45 p.m.)
Motion – Mr. Aiyer moved that the recommendation to charge administration to move
forward with an RFP for maintenance engineering services, with specific items as
discussed, and with quality assurance standards and measures in place be placed on
the Consent Agenda for the Regular Meeting. Mr. Murphy seconded the motion. Mr.
Austin stated that in the future the Board would like to have a clear recommendation
from administration. Motion failed 3-3
Motion – Mr. Oliver moved that a recommendation to charge administration to move
forward with an RFP process be placed on the Consent Agenda for the Regular
meeting. Mr. Litt seconded the motion. Motion carried 6-0.
CONSIDER METHOD OF CONSTRUCTION FOR PHASE 1 OF THE PUBLIC
SAFETY INSTITUTE
Motion – Mr. Austin moved that the recommendation to approve Design-Build
Construction as the method of construction for Phase 1 of the Public Safety Institute to
include the construction of the Firing Range, Burn Building and Fire Tower be placed on
the Consent Agenda for the Regular Meeting. Mr. Aiyer seconded the motion.
Mr. Austin asked if competitive bidding procedures would be followed. Ms. Walker
responded that administration recommended the design build method of construction
and would develop an RFP. Mr. Austin requested the Conflict of Interest analysis
before the contract was awarded and asked administration to have counsel distribute
the general code of ethics to bidders. In response to Mr. Austin, the Chancellor
explained the direction and leadership of the Public Safety Institution had been a joint
effort by both Northeast College and the System
Houston Community College System
Committee of the Whole – October 21, 2004 – Page 4
Mr. Austin withdrew the motion. The Committee of the Whole recommended that the
item be placed on the agenda for the Regular Meeting for further discussion.
ACADEMIC/STUDENT SERVICES
CALL TO ORDER
Mr. Austin called the meeting to order at 5:00 p.m. and declared the Board convened to
consider matters pertaining to the Houston Community College System as listed on the
duly posted meeting notice.
Present were Trustees Aiyer, Austin, Olmos Guzman, Litt, Murphy and Oliver.
CONSIDER AGREEMENT WITH THE LIGHTHOUSE OF HOUSTON FOR
2004 – 2005
Motion – Mr. Murphy moved that a recommendation to ratify and approve the
agreement with The Lighthouse of Houston in the amount of $65,000, for the period
September 1, 2004 through August 31, 2005, be placed on the Consent Agenda for the
Regular Meeting. Mr. Austin seconded the motion, which carried 6-0.
CONSIDER NEW DEGREE: ASSOCIATE OF ARTS IN TEACHING (AAT)
Motion – Mr. Oliver moved that a recommendation to approve the offering by HCCS of a
new academic degree, the Associate of Arts in Teaching (AAT), beginning in December
2004, be placed on the Consent Agenda for the Regular Meeting. Mr. Austin seconded
the motion.
Mr. Austin wanted to know how HCCS would ensure that students would be well
qualified to teach in secondary schools. Dr. Cook explained that this curriculum has
been made available to community colleges across the state. The first two introductory
courses are not only theory based, but are practicum based as well. Students complete
a 45-hour lab course where they actually go into the classroom to experience teaching
in a real-world setting. He assured the Board that the curriculum was quite vigorous.
Motion carried 6-0.
AUDIT
INTERNAL AUDIT REPORT
Chet Woodard, Internal Auditor, distributed the Internal Audit Report. Discussion was
deferred to the Regular Meeting.
ANNUAL EXTERNAL AUDIT REPORT
The Annual External Audit Report will be sent to the Board and discussion was deferred
to the Regular Meeting.
Mr. Austin distributed the Early Voting Schedule to the other Trustees.
Houston Community College System
Committee of the Whole – October 21, 2004 – Page 5
MARKETING
REPORT ON JOINT HCCS/ROCKETS/TOYOTA CENTER MARKETING PROJECT
The report was deferred to the Regular Meeting
OTHER
CONSIDER RESOLUTION HONORING DR. MARTA TIENDA
Motion – Mr. Murphy moved that adoption of a resolution recognizing Dr. Marta Tienda
be placed on the Consent Agenda for the Regular Meeting. Ms. Olmos Guzman
seconded the motion. Motion carried 6-0.
CONSIDER COMMUNITY ENGAGEMENT PROGRAM FOR ANNEXATION AND
AWARD CONTRACT FOR COMMUNITY ENGAGEMENT CAMPAIGN
Brad Deutser, Yaffe-Deutser, presented a plan for a community engagement campaign
within the four communities in HCCS’ service area considered as possible areas for
annexation. The Trustees discussed the community engagement proposal and the
annexation initiative in general. The Committee of the Whole recommended that the
item be placed on the agenda for the Regular Meeting for further discussion.
(Mr. Oliver left the meeting at 6:00 p.m.)
ADJOURNMENT TO CLOSED OR EXECUTIVE SESSION
Mr. Litt adjourned the meeting to Executive Session at 6:06 p.m., notice having
previously been given and reiterated by her in accordance with Sections 551.071 of the
Open Meetings Law. He stated that any final action, vote or decision on any item
discussed in Executive Session would be taken up in Open Session or in a subsequent
Public Meeting. He reconvened the meeting in Open Session at 6:29 p.m. and
entertained motions on pending matters.
ADJOURNMENT
With no further business, the meeting was adjourned at 6:30 p.m.
Minutes Prepared by:
Linda Gray, Board Services
Reviewed and Submitted by:
Yolanda Navarro Flores, Secretary
Board of Trustees
Minutes Approved as Submitted:
December 9, 2004