Working with Other Organizations
与其他组织合作
R10 Conference Organiser Workshop
22 October 2013
Xian, China
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Why is IEEE Sponsorship Desired?
为什么要IEEE赞助会议
Organizations want their conferences to be aligned with the
preeminent collection of engineers and scientist in the world
每个组织都希望他们的会议能汇集全世界最优秀的工程师和科学家
The IEEE brand brings immediate credibility and establishes a
quality expectation of a conference
IEEE的品牌是高质量会议和
信誉的保证
– IEEE’s brand is valued at $1.0 billion
– IEEE品牌价值为10亿美金
The conference will be promoted in IEEE conference search
which dramatically increases the organization’s reach to
potential attendees (increase revenue)
通过IEEE会议搜索来推广会议，能够大大增加会议潜在参会者（增加收入）
Conference proceedings may be eligible for publishing in Xplore
会议论文集有可能进入Xplore数据库
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Why Partner with Organizations
为什么与其他组织合作办会
Benefits of Co-Sponsorship for IEEE Ous 与IEEE合作办会的优势
Networking with peers, sharing of technical knowledge与
同行交流，分享科技知识
To increase conference attendance and revenue surplus
增加参会代表和会议收入
Community building, stimulates convergence of thinking
across disciplines 建立社区，刺激跨学科思考
To obtain additional resources to aid conference planning
and execution 获得额外的资源，以帮助会议策划及执行
Learning from others, seeing how other organizations
execute events and conferences 向其他组织学习如何执行会
议
Spreads the risk and total organizing efforts 分担风险、提
供组织力度
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When to Partner with Organizations
何时与组织合作
Sponsors should be engaged in the early stages of planning
your conference. 主办方应在会议筹划阶段就参与工作
Your Organizational Unit should engage sponsors after you
have determined: 在以下信息确认后即开展工作
– Conference scope 会议技术范围
– Event scale (global, regional, local) 会议规模（全球、地区、
本地）
– Volunteers availability to participate and execute the
conference 参与组织会议的志愿者
– Budget draft is constructed 初步预算
The budget draft will help you determine, what is the need
for co-sponsors and/or conference supporters.
初步预算可以帮助你决定主办方和/或会议支持者需要什么
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How to Partner with Organizations
如何和组织合作
Are you aligning the IEEE brand with
the appropriate technical or scholarly
institutions or associations? 你是否选择了适合
IEEE品牌的技术单位和团体
– What is their reputation and brand? 他们的名誉和
品牌如何？
Can someone from your OU verify the
organizations suitability as a partner for
IEEE? 是否有人可以验证该组织适合成为IEEE的合
作伙伴？
Evaluate all sponsorship opportunities before
agreeing to partner. 在同意合作之前评估所有合
作可能
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– Confirm not-for-profit status, is legal
documentation available? 确认非盈利，是否有法律
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文件
How to Evaluate Organizations
如何评判组织
Best Practices: Step 1 第一步
1) FIT
2) RESOURCES
3) TIMING
Ensure the new opportunity is in your field of interest,
ideally filling a topical niche 确认新的机会在你的技术范围
和兴趣内，最好能细化到具体专业
Your decision is always dependent on available OU
resources to participate in the conference’s technical
program development at minimum 你的决定通常取决于可
用的资源，至少能够促进技术程序的发展
The conference sponsorship lead time should be no
less then 12 months in advance of the conference date
and should not compete with any existing IEEE or
other conferences that are in the same field of interest
会议主办方应在不少于会前12个月引领会议工作，并避免与同
领域任何其他已有IEEE会议竞争
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If these three conditions are not met, you should not
sponsor the conference. If the fit, available resources
and timing is right, continue your evaluation 如果以上
三条不能满足，则不适宜主办会议。如果资源和时间都合适，
则可以继续合作。
How to Evaluate Organizations
如何评判组织
Best Practices: Step 2 第二步
Review the organization’s website and previous conference
history. 查看该组织的网站和以前办会历史
– Query the leadership team’s biographies, review previous conference
locations, call for papers and key statistics: acceptance rates,
papers/reviewer, reviews/paper 领导班子的履历查询，查看以前的会议地点，
论文征集通知和关键统计数据：录取率、论文/审稿者、审稿人/论文
Have the organization formally present to your OU’s conference
committee. 该组织是否之前参与过你会议的委员会
Implement an application process to collect previous conference
history data for evaluation. 收集之前的会议历史数据做评估
After the organizational assessment is complete you can now
determine if this the right opportunity for your OU. 评估后你可以
确认对你的单位来讲，这是否是合适的机会
Utilize the - Organization Sponsorship Checklist 使用会议组织清单
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Conference Supporters
Finding Sponsors
会议支持者
寻找主办方
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Conference Supporters
会议的支持者们
For-profit companies can not sponsor an IEEE conference
营利性公司不能成为IEEE会议的主办方之一
For-profit companies can be supporters of an IEEE conference
营利性公司可以成为IEEE会议的支持者
– Supporter, Patron, Partner or Contributor are acceptable designations.
支持者、赞助商、合作伙伴或贡献人都是可以接受的称谓
Supporters can contribute or donate goods and services to a conference
支持者可以为会议贡献或捐赠物品和服务
– Involvement Examples: 1) Support can be in the form of a grant for a
specific activity like a dinner. 2) Providing conference attendees trinkets or
small gifts. 3) A university may donate facilities to host a conference.
– 举例：1)可以支持特定活动，如晚宴。 2）提供与会者纪念品或小礼品。 3）大学捐赠
设施，承办会议。
Supporters should be noted separately from sponsors on all conference
marketing materials including the conference web site. They are distinguished
from IEEE official sponsors
支持者应注意，在所有会议宣传材料、包括会议网站上将支持者和IEEE官方主办方区别开
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Fundamental Communication
基本沟通
Cross Endorsement Policy 相互背书政策
Societies should look to engage the local MGA Sections
where their conference is being held
协会应该邀请本地分会参与该地区举办的会议
– Increase local attendance 增加本地参会者
– Potential additional available resources 潜在额外资源
– Membership building 会员发展
– Engage student branches 参与学生分会活动
MGA Sections (Chapters) should look to engage the
appropriate Society in the field of interest for their
conference 地区分会应邀请协会参与其专业领域的会议
– Expand knowledge base, topic expansion, find potential speakers
扩大知识面、拓展专业范围、找到潜在报告人
– Membership building 会员发展
– Increase attendance 增加参会者
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How to find IEEE sponsors to participate
in your conference
如何找到IEEE主办/参与你的会议
You can find potential sponsors under the Societies home page and
the Geographic Activities pages: 你可以在我们的网站上找到：
– IEEE Societies, Councils and Technical Communities 专业分会
– IEEE Geographic Activities (Regions/Sections/Chapters) 地区分会
Any IEEE OU may sponsor a conference. First, you must identify
and contact an IEEE Organization Unit (OU) that most fits your area
of interest or location 任何IEEE组织都可以主办会议。首先，你必须选择
和联系与你的专业或者地点相关的组织
Sponsorship should be negotiated with the OU and agreed upon
before starting the conference application 主办方式需要双方沟通并在
申请会议前打成一致
If you need assistance in selecting an IEEE sponsor, please contact
MCE’s Customer Relations Management Team at
如果需要任何帮助
请联系： ieee-crm@ieee.org
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MGA Conference Sponsorship
Approval Process
地区分会主办批准流程
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MGA Conference Sponsorship
Approval Process 地区分会主办批准流程
Any MGA Organizational Unit that intends to partner with a
non-IEEE entity on a conference must obtain approval
任何地区分会组织想要和非IEEE单位合作办会，必须得到批准
– Applies to all co-sponsored conferences 适用于所有IEEE会议
– financial and technical 财务支持和技术支持
Section Level approval is required when the following OUs
partner with a non-IEEE entity
以下IEEE单位在和非IEEE单位合作办会时需要分会层面的批准
– IEEE Subsections 支分会
– Chapters 专业协会
– Affinity Groups 工作组
– Student Branches 学生分会
Region Level approval needed when Geographic Councils
partner with a non-IEEE entity
地区联合会与非IEEE单位合作办会时需要大区层面的批准
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