Getting Started: Creating a Conference
Action Plan 建立行动计划
R10 Conference Organiser Workshop R10会议组织者会议
22 October 2013 2013年10月22日
Xian, China 中国西安
IEEE Conference Timeline and Checklist
IEEE会议时间表及清单
Your conference resource - what, when, where and who
你的会议– 做什么、时间、地点、人物
http://www.ieee.org/portal/cms_docs_iportals/iportals/conferences/organizers/timeline.pdf
Why Run a Conference? 为什么举办会议
- Goals and Objectives 举行会议的目的与目标
To Benefit Humanity
造福人类
– Advancing engineering and technology
推进工程与技术的发展
– Create forums for idea sharing and
discussion 促进讨论与意见分享
IEEE Growth
有助于IEEE的成长
– IEEE brand exposure, growth and
relevancy 提高IEEE品牌知名度与关注度
– Sustaining IEEE Xplore® as a leading
source of information 使IEEE Xplore® 维持
在信息来源的领先位置
– Operating surplus 营业盈余
– Recurring IP revenue 获得论文收入
Organization Unit Vitality增强组织活
力
– Generate operating surplus增加营业盈余
– Reach potential new members发展潜在会员
– Create member engagement opportunities
扩大成员参与机会
– Provide collaboration opportunities with
other groups提供与其他组织合作机会
– Enhance the awareness, credibility and
esteem of OU 提高信誉
IEEE Member
IEEE成员
– Provide appropriate venues for authors
and presenters 提供合适场所
– Networking with other entities, industry,
government, vendors增强联系
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Suggested Measures of Success
建议成功的标准
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Quantitative Measures 定量措施
# of: Attendees, authors/presenters,
papers submitted 与会者、作者、文章提交
(Δ%, +/-, YOY)
Paper acceptance rate (%) 接受率
# new IEEE memberships 新会员
# potential new members (list building) 潜
在会员（名单）
Surplus returned to IEEE (vs. budget) 盈余
# of IEEE members engaged in conference
planning and execution IEEE成员参与会议策
划与执行
Survey feedback / satisfaction
measurements
调查反馈/满意度测量
Attendees, authors, exhibitors, patrons,
reviewers, volunteers 与会者，参展商，赞助
人，作者，审稿，志愿者
Press coverage, articles published, social
media activity新闻报道，文章发表，社会媒体
宣传
Fulfillment of IEEE requirements early/on
time 提前/准时完成要求
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Qualitative Measures 定性措施
 Prominence of Keynote/Invited speakers 主题突出/
邀请嘉宾
 Prestige and status of co-sponsors 协办单位声望与
信誉
 Effective sponsor coordination and working
relationships 有效的赞助合作与工作关系协调
 OU learning and skill attainment 组织单位技能培养
 Significant scientific advances announced重大科学
进步
 Quality of technical program 学术方案的质量
• Esteemed reviewers 权威的审稿人
• Quality of accepted papers 文章的质量
• Downloads/citations 下载/引用
 Overall event quality 整体质量
• food, beverage, event execution, venue
communications,, website, registration, social
activities etc. 食品，饮料，活动执行，场馆沟通，
网站，注册，社会活动等。
 Non-technical program quality 非技术方面水平
• Professional development, site tours, social and
student activities 专业发展，现场参观，社会及学
生活动
Beginning Stages: Conference Creation
会议的创建
Starting a conference….it begins with an idea! 由一个想法开始
Need to run a
conference
会议的需求
New research to share or other OU goals
分享研究成果
Define who is
the audience?
目标群体
Develop target market and scale event
- Local, Regional, Global 制定目标人群和范围
Building Your
Team
建立团队
Develop
budget
制定预算
Who do you
want to work
with, start
early. 赞助评估
Timing
时间
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Develop
Organizational
Structure
10/24/2013
确定组织结构
Committee development considerations: size,
geography, balanced representation, # reviewers,
skill of reviewers. Overall adequate resources?委
员会考虑：规模，地域，各方代表，审稿人等等
Budgeting helps understand how many
resources and sponsors you may require合理预算
帮你判断需要多少资源和赞助
Sponsor evaluation – IEEE Organization Unit
(OU) and Non-IEEE Organizations 选择主办单位
Market analysis, best time to host, look to
avoid competing conferences 市场分析，避开竞争
Conference size: Determine need
for ADCOM / Steering Committees 会议规模