UNIVERSITY OF HOUSTON SYSTEM
ADMINISTRATIVE MEMORANDUM
SECTION:
Information Technology
AREA:
Computing Services
SUBJECT:
Federal Communications Commission
1.
NUMBER: 07.A.05
PURPOSE
This document establishes certain guidelines for the proper licensing, installation and
operation of Video/Aural Broadcast Systems, Video/Aural/Data Communications
Systems, Video/Aural/Data Satellite Systems and Video/Aural/Networking Systems as
required by the rules and regulations of the Federal Communications Commission (FCC)
and the Federal Aviation Administration (FAA). All such systems must be licensed,
operated and maintained in full compliance with the Communications Act of 1934 and all
FCC rules, regulations, policies and requirements ("“Communications Laws”") and that
in the event of conflict between the Ppolicy and the Communications Laws, the
Communications Laws should govern.
2.
SYSTEM COMMUNICATION ENGINEER DEPARTMENTAL RESPONSIBILITIES
2.1.
The System Communication Engineer Each department licensing any of the
systems indicated in the above paragraph shall be responsible for the following:
a.
Maintaining a FCC file consisting of current copies of all FCC/FAA
licenses and applications, FCC/FAA rules and regulations, proposed
FCC/FAA rule makings, special temporary operating authorities, and
correspondence relating to FCC/FAA matters. Television and radio
stations licensed to the University must comply with FCC public
inspection file requirements.
b.
Evaluating proposed communication systems as to frequency allocations,
interference and compliance with the rules and regulations of the
FCC/FAA.
c.
Preparing FCC license applications and FAA applications and .
Ccoordinating the filing of these applications with the Office of
Administration and Finance University Information Technology (UIT)
Security and the Office of General Counsel.
d.
Ensuring that Advising all operators of licensed communications systems
stay current with of any rule changes, bulletins and other types of
pertinent information issued by the FCC/FAA.
August 24, 1992; Revised February 1, 2002January 20, 2012
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AM No. 07.A.05
3.
POLICY
3.1.
3.2.
A major responsibility of the System, as licensee of a communication system, is
that the subject system be licensed, installed, and operated in accordance with the
rules and regulations of the FCC/FAA. Each component university, KUHT, and
KUHF and KUHA, and departments administering Video/Aural Broadcast
Systems, Video/Aural/Data Communications Systems, Video/Aural/Data Satellite
Systems and Video/Aural/Networking Systems are responsible for the
installation, operation, and security of the equipment. In order to meet this
objective, the following guidelines have been established:
a.
Existing systems should be evaluated by the responsible individual to
assure their conformance with the rules and regulations of the FCC/FAA
and if necessary, modified as required to bring into compliance.
b.
All requirements for licensing, licensing modification, license renewal and
license cancellation are to be technically evaluated by the applicable
department. System Communication Engineer. The Office of General
Counsel shall be involved in the process for any broadcasting stations
licensed to the System or any component University.
c.
The original copies of all licenses, permits and special temporary
authorities issued by the FCC/FAA are to be posted in a conspicuous
location in the immediate area of the subject equipment. Copies of these
licenses are to be maintained by the department forwarded to both the
Office of General Counsel and the System Communication Engineer for
filing in the FCC/FAA license file.
d.
The original copies of all permits, determinations and authorizations
issued by the FCC/FAA and the Occupational Safety and Health
Administration) pertaining to a licensed communication system is to be
posted with its counterpart FCC Instrument of Authorization. Copies of
these permits, determinations and authorizations are to be maintained by
the department forwarded to both the Office of the General Counsel and
the System Communication Engineer for filing in the FCC/FAA license
file.
The operation of a temporary communication system (e.g., microwave, satellite
up/down linking) is to be reviewed and evaluated by a licensed individual with
appropriate expertise retained by the department the System Communication
Engineer for frequency allocations and potential interference to other services and
operations of the System as often as necessary for compliance with the rules and
regulations of the FCC/FAA.
August 24, 1992; Revised February 1, 2002January 20, 2012
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AM No. 07.A.05
3.3.
Copies of all Notices of Violation and any other correspondence received
from the FCC/FAA pertaining to the operation of communication equipment are
to be forwarded to the System Communication Engineer for filingare to be filed in
the department’s FCC/FAA file and handled as appropriate for proper disposition.
The Office of General Counsel shall be informed of any Notices of Violations (or
Notices of Apparent Liability) and involved in the handling and response of such
notices.
4.
5.
REVIEW AND RESPONSIBILITY
Responsible Party:
Associate Vice Chancellor for Computing and
Telecommunications ServicesInformation Technology
Review:
Every three years, on or before March 1
APPROVAL
Approved:
Carol P. Carlucci
Executive Vice Chancellor for Administration and Finance
Renu KhatorArthur K. Smith
Chancellor
Date:
6.
April 12, 2002
INDEXING TERMS
Federal Communications Commission
Licenses
REVISION LOG
Revision
Number
Approval
Date
Description of Changes
1
08/24/1992
Original version
2
04/12/2002
Applied revised SAM template. Added the Federal Aviation
Administration (FAA) to the procedure. Changed University
Counsel to the Office of General Counsel in the procedure.
Changed review cycle from annual before March 1st to every
three years on or before March 1st. Changed the responsible party
to and added the Vice Chancellor for Information Technology to
the approval cycle
August 24, 1992; Revised February 1, 2002January 20, 2012
Page 3 of 4
AM No. 07.A.05
3
TBD
Applied revised SAM template and added new Revision Log.
Changed Section 2 from System Configuration Engineer to
Departmental Responsibilities. Replaced System Communication
Engineer with department.Added the Office of General Counsel
in the process for determining any broadcasting stations licensed
to the System or component universities In Section 3.1.b. Copies
of licenses will be maintained by the department in Section 3.1.c.
Removed the System Configuration Engineer from the procedure.
In Section 3.3, the Office of General Counsel will be informed of
any Notices of Violations and Notices of Apparent Liability and
involved in the response to these notices. Applied minor editorial
changes. Removed Section 6, Indexing Terms. Changed the
responsible party to be the AVC for Information Technology.
Added the EVC for Administration and Finance to the approval
cycle.
August 24, 1992; Revised February 1, 2002January 20, 2012
Page 4 of 4