Technology Committee MEETING MINUTES - 10/22/2010 Attendees: Amanda Sagun, Brad Summerhill, Steve Zideck, Ted Plaggemeyer, Fred Lokken, Cal Anderson and Chris Winslow 1. Review of the minutes from Sep. 24, 2010. 2. Accreditation Review/Community College Review comments – Steve Zideck/Chris Winslow/Ted Plaggemeyer a. A focused follow up visit occurred related to the self-study report from 5 years ago. The reviewers looked for evidence that our technology and planning processes are linked together. The reviewer was provided with the Technology Committee structure for TMCC (Tech Committee with Academic Technology/ Administrative Computing/Web Advisory). Was able to show how technology-related budget request submissions were tied to the planning process. Also was able to show them that the college was actively training the college on technology. Program outcomes will need to be posted in the course catalog. The reviewers also indicated the college has too many committees and should simplify processes. 3. Academic Technology Committee status – Fred Lokken a. NSHE Cloud Computing discussion: Met with other NSHE institutions; there is a statewide process for LMS selection that will involve all NSHE institutions (except UNR and UNLV). Potentially develop a virtual location of all online courses within NSHE. There are definitely hurdles to address related to this. Fred has been charged with developing innovative ideas to submit to this NSHE collaborative group of colleges. Surveys to faculty will occur; RFP will be drafted; decentralized model. By April 2011, a recommended approach will be developed. A final decision could be made by July 1, 2011. That will allow all classes to move by fall 2012. The Academic Technologies Web page has the minutes from the last meeting that lay out the steps in more detail. b. LMS review update: Requested deans to help determine which faculty should participate on the review and will get approval from the President's Cabinet for the LMS review process. The Academic Technologies Web page has the minutes from the last meeting that lay out the steps in more detail. c. Alternatives for academic video conferencing: Adobe Connect is being explored by the Computer Technologies department and the Big Blue Button is being explored by the WebCollege. 4. Web Advisory Committee status – Cal Anderson a. Student e-mail will only be sent to TMCC email addresses (@mail.tmcc.edu). b. PHP conversion from ASP is going well. About 55% complete with a target of December 2010 for completion. 5. Administrative Computing Committee/iNtegrate status – Steve Zideck a. SCS Initiatives: Draft strategic planning document for SCS had been produced about a month ago primarily with input from the SCS Advisory Board. This document was sent to the President's and VP's. Key areas of focus for SCS: Page 1 of 3; Meeting Minutes - 10/22/2010 Rev.: 11/18/2010 TMCC is an EEO/AA (equal opportunity/affirmative action) institution and does not discriminate on the basis of sex, age, race, color, religion, disability, national origin or sexual orientation in the programs or activities which it operates. i. Infrastructure – video solution for NSHE is being reviewed; many federal grant opportunities are being explored especially for networking ii. Developing a Shared Services Costing Model to include review of the cost of SCS services iii. IT Metrics: working on collaboration and how to measure effectiveness iv. Collaboration Plan: Improving customer communications v. Continuous Planning Improvements: this has been going on for years; SCS is looking to reach out to the institutions to get feedback and input on their planning processes vi. Information Security: Copyright security. Note: TMCC also needs to improve copyright infringement awareness. For example, the Teach Act does not apply to the digital classroom. 6. Google Apps for Education status – Brad Summerhill/Chris Winslow a. Recommendations for approval were received from the groups listed below. The President's Cabinet will be asked to provide approval to move forward with beta testing. i. VPFA ii. VPAA/SS iii. Classified Council iv. Faculty Senate – passed 19 to 1 with a few abstentions v. Plan – beta between Nov. & Mar. In April, reveal to college the issues found and whether there are any hindrances to total college migration. 7. Horizon Report Review Discussion – All a. Are there any specific technologies mentioned that should be pursued as a college? These can then be incorporated into the IT Plan and then recommended to the President's Cabinet. b. Mobile Computing: i. When will IS 101 become a required course for all degree-seeking students? How to implement computer literacy. ii. For the Fast-Track program, when do we want to issue mobile smart phones to enrolled students? (i.e., Houston Community College example, etc.)? 1. Applying for grant for a pilot to issue some small form factor device for their students to gain access to online content. iii. How is curricula being changed to take advantage – use for clicker-type response; other. iv. Wireless coverage for classrooms? Will ask for feedback from the Faculty Senate for whether wireless access should be in the classrooms. If the feedback is positive, then a prioritize list could be developed. Page 2 of 3; Meeting Minutes - 10/22/2010 Rev.: 11/18/2010 TMCC is an EEO/AA (equal opportunity/affirmative action) institution and does not discriminate on the basis of sex, age, race, color, religion, disability, national origin or sexual orientation in the programs or activities which it operates. c. Suggest the Academic Technologies committee take a serious look at the technologies listed on the Horizon for developing pilot projects. 8. Next Meeting: Nov. 19, 2010 a. Discussion of what HEOA means for TMCC. Discussion of 'inventory' of software that requires authentication for use. Page 3 of 3; Meeting Minutes - 10/22/2010 Rev.: 11/18/2010 TMCC is an EEO/AA (equal opportunity/affirmative action) institution and does not discriminate on the basis of sex, age, race, color, religion, disability, national origin or sexual orientation in the programs or activities which it operates.