Technology Committee
M E E T I N G M I N U T E S - 9 / 2 / 2 0 11
Attendees: Lee Anderson, Fred Lokken, John Molt (for Steve Zideck), Amanda Sagun, and Chris Winslow
1.
Proposal for revamping the meeting schedule and focus for all Technology sub-committees.
a. History:
1) IT organizations: TMCC has three separate and distinct IT organizations.
a) WebCollege - - This department is in the division of Academic Affairs and Student Services
and primarily focuses on the following:
I.
LMS support
II.
Angel
III.
Moodle
IV.
Technology tools for classroom learning
b) IT Services (ITS) - - This department is in the division of Finance and Administrative
Services and primarily focuses on the following:
I.
Applications Services:
i. Acad/Admin applications leveraging/integrating:
1. PeopleSoft
2. Active Directory
3. HRMS
4. Advantage
ii. Citrix Applications
iii. Database management/Reports
iv. Single Sign-On
v. Data Security
vi. Online Documentation/Training of Applications/PeopleSoft Processes
II.
Media Services: SmartClassroom technology which includes LCD projectors, Elmos,
clickers, and audio-visual/video support
III.
Web Services:
i. TMCC web site (14,000 pages)
ii. Branding
iii. Directories
iv. Contact info
v. Database-driven
vi. Forms
c) IT Operations (ITO) - - This department is in the division of Finance and Administrative
Services and primarily focuses on the following:
I.
Help Desk: triage and routing of IT support requests from faculty, staff, and
students (7,500+ annually)
II.
Network: Internet connectivity and hardware routers, switches, hard wired
cabling, wireless access.
III.
Servers: mail, web, database, file/documentation, learning management systems,
etc.
IV.
Academic Desktops/Printers and General Access Labs
V.
Telephone and voice mail system
VI.
Software installation/licensing
VII.
Admin and Student Active Directory/Google Apps accounts (39,300+)
2) Committee structure: As a result of the structure above, over the past 10-plus years, a related
committee structure has developed to address IT issues by each IT organization individually or in a
coordinated manner.
a) Academic Technologies sub-committee: provides coordination for the instructional
technology issues. This committee is also responsible for prioritization and allocation of the
technology fee. Sub-committees of this committee include the Smart Classroom
Page 1 of 2; Meeting Minutes - 09/27/2010
Rev.: 9/7/2011
TMCC is an EEO/AA (equal opportunity/affirmative action) institution and does not discriminate on the basis of sex, age, race, color, religion, disability, national origin or sexual orientation in the programs or activities
which it operates.
committee and the Learning Management Systems Review Committee. WebCollege, ITS,
and ITO all participate.
b) Administrative Computing sub-committee: provides coordination for administrative
information technology issues. Additionally, the Student Service departments under the
direction of the Vice President of Academic Affairs and Student Services provide input into
information technology governance through the Student Services Technology Committee to
the Administrative Computing Committee. This is the committee that sets the Application
Services Group's project priorities and allows for college wide input and discussion. It is
through the Administrative Computing Committee that most strategic and operational
objectives are developed. ITS and ITO are the primary participants.
c) Web Advisory sub-committee: identifies, prioritizes and advocates for Web needs and
services. The committee considers and recommends Web-related projects, policies and
procedures for final approval by the President's Cabinet. In addition, it takes a proactive
role in promoting the integration of the Web into the academic and administrative life of
the college. The committee's efforts will also ensure that the college's mission and strategic
goals are served in short- and long-term Web planning. ITS and ITO are the primary
participants.
b.
2.
3.
4.
5.
Since the WebCollege, ITS, or ITO staff participate in most of the sub-committee meetings in addition to
the Technology Committee meeting, there is a lot of redundancy. In addition, many of the TMCC staff who
are not in IT-related positions are also exposed to much of this redundant information.
1) Recommendation: Eliminate or reduce monthly sub-committee meetings and incorporate the subcommittee topics into the Technology Committee meetings. Sub-committee participation will occur
based on the suggested schedule below:
a) Sep - - General Topics
b) Oct - - Administrative Computing (Project Priorities)
c) Nov - - Academic Technologies
d) Dec - - Web Advisory
e) Jan - - (no meeting) - College IT Forum
f) Feb - - Academic Technologies (Tech Fee)
g) Mar - - Administrative Computing
h) Apr - - Web Services/IT Plan update
i) May - - General Topics/IT Plan update
2) Another option is to follow the model used by other colleges which do not have committees.
Google Apps Options: The Technology Committee was asked to review settings for the TMCC Google Apps
(tmcc.edu) to provide feedback on which settings to implement.
Other business: None
Next Meeting: October 7, 2011
Action Items:
a. Technology Committee members will be asked to respond to a survey on changing the sub-committee
meeting schedule.
b. Technology Committee members will be asked to respond to a survey on Google Apps settings.
c. Technology Committee members are asked to begin considering how best to leverage technology to meet
the college's strategic needs (i.e., student success, academic excellence, access to lifelong learning,
accreditation, etc.) for a future committee meeting discussion.
Page 2 of 2; Meeting Minutes - 09/27/2010
Rev.: 9/7/2011
TMCC is an EEO/AA (equal opportunity/affirmative action) institution and does not discriminate on the basis of sex, age, race, color, religion, disability, national origin or sexual orientation in the programs or activities
which it operates.