Faculty Senate
FACULTY SENATE MEETING MINUTES
Februar y 21, 2014
Faculty Senate Chair:
John Adlish
Executive Committee member, Curriculum,
Assessment & Programs Committee Chair:
Executive Committee member, Salary,
Benefits and Budgetary Concerns
Committee Chair:
Executive Committee member,
Professional Standards Interim Committee
Chair:
Executive Committee member, Student
Learning Outcomes & Assessment
Committee Chair:
Codes & Bylaws Committee Chair:
Library Committee Chair:
Part-Time Issues Committee Chair:
Recognition & Activities Committee Chair:
Senator for Allied Health:
Senator for Allied Health:
Senator for Applied Industrial Technology:
Senator for Applied Industrial Technology:
Senator for At-Large:
Senator for At-Large:
Senator for At-Large:
Senator for At-Large:
Senator for Biology:
Senator for Biology:
Senator for School of Business:
Senator for School of Business:
Senator for Computer Technology:
Senator for Computer Technology:
Senator for English:
Senator for English:
Senator for Humanities:
Senator for Humanities:
Senator for Math:
Senator for Math:
Senator for Physical Science:
Senator for Physical Science:
Senator for History, Political Science & Law:
Senator for Social Sciences:
Senator for Visual & Performing Arts:
Senator for Visual & Performing Arts:
Ron Marston
Steve Bale
Bridgett Blaque
Erin Frock
Michael Holmes
Jay Jorgenson
Jim Collier
Nancy O’Neal
Robin Griffin
Carlo Ferguson-McIntyre
Jeff Brasel
John Coles
Faculty Senate Chair-Elect:
Greg Ellis
Tom Kearns
Julie Muhle
Brian Ruf
Tom Kearns
Dan Williams
Steve Bale
Molly Lingenfelter
Maria Arrigotti
Bronwen Owen-Haugland
Dan Bouweraerts
Melanie Purdy
Bridgett Blaque
Molly Lingenfelter
Patti Sanford
Tommy Guy
Melanie Purdy
Robert Kirchman
Judy Fredrickson
Dianne Cheseldine
Shannon McCool
None
Brian Wells
Absent: Dianne Cheseldine (her proxy was Carlo Ferguson-McIntyre), Bronwen Owen-Haugland (no proxy), Nancy O’Neal
(her proxy was Robert Kirchman), Patti Sanford (her proxy was Linda McGillicuddy)
Guests: Dan Adams, Lee Bale, Engrid Barnett, Bill Newhall, VPAA Jane Nichols, President Maria Sheehan, Frankie Talbot
(proxy for Stephanie Prevost, SGA)
The meeting was called to order at 12:31 p.m.
Faculty Senate Chair Marston: Please be sure to sign in (Exhibit A)
Approval of the Meeting Agenda (Exhibit B)
Motion: To approve the meeting agenda for 2/21/14 as submitted.
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Movant: NA
Second: NA
Vote: Passed unanimously
Approval of Meeting Minutes from December 13, 2013 (Exhibit C)
Motion: To approve the Faculty Senate meeting minutes from December 13, 2013, with the amendment that, following
the resignation of Katie Smith, Molly Lingenfelter had not yet been formally named as the interim chair of the Part-Time
Issues Committee by the Senate Chair.
Movant: Molly Lingenfelter
Second: Melanie Purdy
Vote: Passed; 1 abstention
Administrative Report
President Maria Sheehan
•
Shared Services – The NSHE Presidents in the north will be participating in a retreat with Chancellor Klaich and
Steve Zink next Monday, February 24th. They will discuss possible shared services and how the institutions in the
north might be able to support each other in the areas of Institutional Research, Information Technology, Human
Resources, some areas of finance and Financial Aid. There is a meeting of the NSHE Shared Services Committee
and the Board of Regents scheduled on February 27th to look at what the next steps might be. The effort is to save
money by increasing efficiency and consolidating the human resources involved.
•
SB-391 – This was the legislative bill to pull the NSHE community colleges out of the NSHE system and put them
under the purview of the Nevada State Department of Education. This bill failed; however, a study is now being
done of all the NSHE community colleges. A first meeting has taken place and a second meeting is scheduled for
March 12th to discuss this issue. The goal of the committee is to look at our funding structure, our governance
structure, and our academic, technical and career programs as they align with state goals.
•
Board of Regents Meeting on March 5-6 – The Board of Regents has asked us to review our mission statement
and we will be asked specific questions as to how we are addressing our mission overall.
•
President Sheehan’s Performance Evaluation – On April 7th thru 10th, or April 8th thru 11th, President
Sheehan’s performance evaluation will be held. She will have more information on a concrete date and time later
on. These meetings are open for anyone to attend.
The evaluation will begin with a three-hour discussion on President’s achievements and failures during the years
she has served as our president, followed by an exit review. At 5-1/2 years, President Sheehan and President
Richards are the longest serving presidents. Because we have had so many changes, the evaluations will need to
be staggered. We will be hearing about contract extensions, but Dr. Sheehan will not be involved in a contract
extension because she is the queue for an evaluation. Dr. Richards is in the queue for a contract extension. They
do not have enough slots to evaluate all of the presidents at the same time. Hence, some evaluations are being
deferred and will receive an extension for the time being. A contract extension basically means that you keep
doing your job for a period of time. If Dr. Sheehan is offered an additional term, she needs to determine what she
would like to do with that time and how long she would stay at TMCC.
Dr. Sheehan believes her continued stay at TMCC depends upon:
1. The energy and passion she brings to the job.
2. Utility and whether she is still producing and benefiting TMCC; if she does not feel she is still benefiting TMCC,
she will leave us on her own accord.
3. The decision of the Board of Regents and whether they might want a change in leadership.
Things Dr. Sheehan would like to achieve in the future:
1. Build the base for external revenue. We currently have a $25 million campaign with a little less than $5 million
more to go for the science expansion at Redfield campus. We received a $300,000 pledge last week. The
pledges come when we spend time with donors to tell them what we do. Dr. Sheehan believes her time is
better spent telling the story of our institution and what we do in order to raise funds.
2. Build a public/private partnership. This would allow us to lease land we are not using. This has the potential
to become an extraordinary revenue stream for our institution. Such partnerships take years to develop. We
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are in the first year and it will require a lot of Dr. Solemsaas’s time and Dr. Sheehan’s time to develop. Once
we achieve our goal, we then have a guaranteed revenue stream for the institution.
We recently held a black tie event for this effort. Thank you to all of our faculty members who participated in
the event. They did a stupendous job. The event was $275/seat and we sold out before we even sent out our
invitations. The goal of the event was $50,000 and we raised $70,000. There is no reason we cannot grow
this event to be in the range of $200,000 within a couple more years.
This money is dedicated to a concentration on our Career and Technology programs at our Edison campus.
Next year, Dr. Sheehan would like to look at the arts because she believes there is an interest in the donor
community and the arts. Additionally, we are working on other projects for the future and Dr. Sheehan will
need faculty help with this effort.
•
Board of Regents Meeting June 5th and 6th - The June meeting will be held at TMCC. Dr. Sheehan will be
working with Chair Marston and Dr. Nichols on how we might best showcase ourselves to the regents. We want to
include faculty and students as we highlight the kinds of programs we have to offer. We will be discussing this
opportunity more as time goes on. Any ideas should be directed to Chair Marston.
Vice President of Academic Affair’s Report
Vice President Jane Nichols
•
Budget Reduction Update – (Exhibit D) Dr. Nichols gave an update on the recommendations the Budget
Reduction Committee has made. The committee’s last meeting was as the end of January. The committee
thoroughly reviewed ways for savings, such as turning off computers automatically at 11 pm each night. We are
counting on additional revenue for next academic year through the nursing differential fee, which is currently in
place. We are also budgeting for a 1% enrollment increase in student fees. Our state budget for next year is set;
however, how we decide to spend those monies will make a difference in our process.
A report will be sent to President Sheehan, which contains recommendations as to how we should spend new
revenue we might be receiving. The recommendations include information on the most critical areas we will want
to replace going forward. As of today, these recommendations are our plan going forward, which basically
continues the cuts in operating and also a few positions we cut this year. No more cuts are anticipated to our
operating budget.
The non-academic savings are primarily in either eliminating positions, or moving positions onto foundation money,
indirect cost recovering money, or soft money. We reluctantly recommended eliminating one classified position.
The big dollar amount in the budget recommendation is the buyout, which should save us $900,000. Offers have
been made to various applicants for the buyout. We will not know the exact savings of the buyout until the end of
March after people have had the opportunity to confirm that they will take the buyout. If the savings is less than
what we have projected, we will need to look for a savings elsewhere. We currently have some vacant faculty
positions being saved for potential equity adjustment dollars. We can also pull the committee back together if we
need to look for additional savings because we do not get the full savings we anticipate from the buyout.
Dr. Nichols will keep the Senate informed as this process develops. Our final budget will be presented to the Board
of Regents at the June 5th-6th meeting.
•
Policy Change for Incomplete Grade – (Exhibit E) This policy resides in the course catalog. When Dr. Nichols
reviewed our process for handing incomplete grades, she felt strongly that it was too bureaucratic and did not
provide the faculty with the judgment they need in order to give students an incomplete grade.
Dr. Nichols presented a revised policy, which she would like to include in the catalog for next academic year. This
revision basically states that we will get rid of the demand that a student “has completed a substantial portion of
the class (75 percent).” Instead, a student must be “performing passing work in the course” to qualify for an
incomplete grade. A student with “non-attendance, poor performance or requests to repeat the course is
unacceptable reasons for issuance for the “I” grade.”
Faculty will no longer need to submit information to Admissions and Records as to what work the student still
needs to perform in order to satisfactorily complete the class. The work must be completed by the end of the next
regular semester, etc. Because we have a number of part-time faculty members who may not be available in the
next regular semester, the responsibility for working with the student for completion of the course and changing
the incomplete grade would fall upon the department chair, coordinator, or with the dean. The revised policy
would remove Admissions and Records from the process. Additionally, granting a student an incomplete grade
prior to the final deadline when a student may drop the class and receive a refund of tuition should not occur.
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Following the last available drop date is when an instructor should make the judgment call to give the student an
incomplete grade in the class.
The instructor may change the grade at any point after issuing an incomplete grade; however, if no grade change
form is completed by the last day of the next regular semester, the incomplete grade will automatically be changed
to an “F” grade.
Since the department chair or dean signs the grade change form as part of the process, a request was made to Dr.
Nichols that the final sentence in the draft policy be removed, which states: “The change of grade form from “I” to
another grade must be signed by the department chair or dean.”
It was requested that the policy be revised to say, “…passing work at the end of the course….” Dr. Nichols agreed
to this. It was also suggested that this information on incomplete grades be included in the instructor’s syllabus
for the course. It was noted that this policy is not a legally binding contract, but merely the guidelines we will
follow here at TMCC.
Additionally, Dr. Nichols agreed to put the responsibility of initiating the final grade on the student rather than on
the faculty member, department chair, or dean.
Dr. Nichols will work on the draft policy and resubmit it to the Senate office so that it can then be distributed to all
Senators. Chair Marston asked the Senate to address concerns via email to him.
NOTE: Following this Senate meeting, Dr. Nichols did submit a revised draft of the policy to the Senate office,
which was sent via email to all Senators on 2/25/14, with a request to offer any feedback to Chair Marston no later
than 2/28/14. A copy of this information is on file with today’s Senate meeting minutes in the Senate office.
Report of Faculty Senate Chair
Ron Marston
•
Merit Pay Policy – (Exhibit F) After offering two open surveys, open forums, many open meetings, and
extensive vetting by faculty and administrators, the Merit Pay Committee has developed and approved a Merit Pay
Policy, which is to be included in the TMCC Institutional Bylaws. This policy will need to be approved by President
Sheehan and the President’s Advisory Committee, and subsequently approved by Chancellor Klaich and the Board
of Regents.
The appeal process outlined in Section 3 is not yet concrete as to the process for appealing evaluations is included
in the NFA Contract. What is currently in the NFA Contract conflicts with the Merit Pay Policy. Chair Marston has
been working with the NFA President, as well as John Albrecht, legal counsel for TMCC, to look at amending the
NFA Contract accordingly. Some components could be proposed and changed once the policy leaves our Senate.
If any substantive changes are requested by the President’s Advisory Committee, Chair Marston will bring that
back to the Senate for debate and further approval.
From this point on, the policy is moving out into other paths, including revisions to the Academic Faculty Annual
Evaluation Process, and the Administrative Faculty Performance Review, in order to make accommodations for the
new policy. The Professional Standards Committee is reviewing changes to the Academic Faculty evaluation tool,
while a special adhoc committee made up of Administrative Faculty and chaired by Michelle Noel is reviewing
changes to the Administrative Faculty Performance Review process. These recommended changes should be
coming back to the Senate for confirmation in April 2014.
It was noted that Items 1.j and 1.k were included in the policy because we are no longer under the step system.
There was a concern that, under the new system, we have ranges which faculty members cannot go beyond at the
top of their range. Michelle Meador has told Chair Marston that we have no faculty members that are currently
anywhere close to being at the top of their range limits, which is often referred to as being “redlined.” Chair-Elect
Adlish stated that, if someone is redlined and they receive merit pay, that money is only paid out for that year. It
does not add to the base salary of someone that is redlined. Additionally, we just eliminated the deputy chief of
police position. There are inequities all over campus.
Chair Marston pointed out that, after going through the equity adjustment process, we want to be fiscally
responsible. Some people believe that senior faculty members who have been here a long time and automatically
received a raise year-after-year already make too much money. Some people believe this is what has created the
salary inequity. A member of the Senate pointed out that, if we start dividing amongst ourselves and make
judgment calls that senior faculty are already “making enough,” we are opening ourselves up to treating ourselves
unequally in terms of pay increases. This is an overreaching issue on how we perceive ourselves as a whole.
Singling out one group of faculty over another group, and making judgment calls on each other that may not be
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February 21, 2014
fair or justified is not wise. It is important that we are unified as a faculty body on issues of compensation and
treat one another the same.
It was pointed out that everyone’s salary information is available for anyone to view. When we look at the obscene
amounts of money that fire fighters in Clark County, and members of the faculty at the medical school, are
making, we have no faculty members at TMCC that are anywhere near those obscene amounts. We are arguing
pennies comparatively and we should treat each other equally until the lawyers tell us otherwise.
Chair Marston reiterated that we will not need to apply for merit pay. It will be automatically awarded based on
meeting the required criteria spelled out in the Merit Pay Policy.
With these issues in mind, the Merit Pay Policy is now brought before the Faculty Senate for approval.
Motion: That Item 1.j be modified to state: “Merit awards shall be added to the base salary for all qualifying faculty.”
And that Item 1.k be deleted entirely from the proposed Merit Pay Policy.
Movant: Steve Bale
Second: Melanie Purdy
Vote: Passed; 3 abstentions
Motion: To approve the Merit Pay Policy, with an amendment to the TMCC Institutional Bylaws, Section J, as submitted,
with the exception that the above modifications shall be made to Items 1.j and 1.k.
Movant: Merit Pay Subcommittee
Second: Merit Pay Subcommittee
Vote: Passed unanimously
•
Facilities Master Plan Update – An open forum is being held today from 12:30-3:30 pm. Another forum will be
held on March 28th. Additionally, VPFA Solemsaas will be giving an update at our Senate meeting on March 28th.
Everyone is invited to attend the forums, ask questions, and offer feedback.
•
Equity Adjustment Update – It has been determined that an equity adjustment will cost us around $700,000,
which is quite a bit more than initially predicted. There are some options for how we might implement and fund
this. We have not yet identified funding sources to cover the costs. The funding source that has been identified is
the open faculty vacancies. We currently have nine such vacancies, which would provide a little over $500,000.
The administration has committed to using these dollars to fund the equity adjustment, but it will not be enough.
A list of priorities has been developed and provided to the President on how to implement equity by pulling monies
out of our contingency fund. This would be done with the anticipation that we could pay it back next year. This
may not work as we could potentially have another budget shortfall. We have six total scenarios for funding. The
second option is to fund equity adjustments for people who have been here working for ten years or less. The
reason for this priority is that the way the system requires us to hire faculty is that we must provide them a certain
amount of money for years of service that we grant them as they come in as a new hire. In order for us to not
hire someone new at more money than someone that is already here working with the exact same years of
service, we need to bring those people here with ten years of service up to the proper salary level. We have a
priority to fund that group of faculty, which would require a large chunk of the adjustment monies. Then, we
would fund everyone else in the following year.
Discussions included separating out the academic faculty from the administrative faculty, funding the academic
faculty but not the administrative faculty for the first year, etc. Many people feel that this would not be fair.
Employees are employees here and should be adjusted equally.
A member of the Senate pointed out that we also must not discriminate against those employees with longevity,
who may be at the top of the salary scale. Additionally, people who have been here 15 years or less are left out of
the adjustment, yet they are also at the bottom of the pay scale. Adjustments need to be made for those people
also. Chair Marston clarified that we would not be moving someone with ten years into a higher position than
someone that has been here eleven or twelve years. We do not want to create an initial adjustment that would
put someone with more years of service below someone with fewer years of service.
Chair Marston is willing to share the “draft” study with anyone that is interested, with the understanding that it
may not reflect the final numbers we end up with. We should begin notifying people of what equity adjustment
they can expect to receive once the plan has been reviewed and approved by the President, hopefully in the month
of March 2014.
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February 21, 2014
•
Codes & Bylaws Committee Chair – Following the resignation of Brian Wells, Bridgett Blaque has been
appointed as the interim chair of the committee. Many thanks to Chair Blaque for her willingness to serve.
•
Part-Time Issues Committee Chair – Following the resignation of Katie Smith, Molly Lingenfelter has been
appointed as the interim chair of the committee. Many thanks to Chair Lingenfelter for her willingness to serve.
Report of Faculty Senate Chair-Elect
John Adlish
•
Administrative Evaluations – Chair-Elect Adlish has discussed this issue with Chair Marston and Dr. Nichols.
They have each agreed that we should move ahead with doing administrative evaluations. Chair-Elect Adlish is
now putting together an adhoc committee to determine the scope of the charge and the process. It needs to be an
institutionalized process so that we are evaluating on a regular cycle. It has been suggested that we should
include this process in the TMCC Institutional Bylaws. Other institutions already have tools that we might be able
to use in performing this task. He is also asking for NFA representation. The work of the committee will begin in
Fall 2014 so that we have the evaluations completed in May 2015. Anyone that would like to serve on this
committee should contact Chair-Elect Adlish.
•
Summer School Pay Equity – There are numerous pay inequity issues with how our instructors are paid to teach
summer classes. The Salary, Benefits and Budgetary Concerns Committee has been tasked with researching the
NSHE Code regarding compensation for teaching such classes and then develop a recommendation for this issue.
Everyone is invited to attend the Salary, Benefits Committee meetings to participate in the discussion.
The administration has been using summer school as a big profit center of $250,000-plus each summer. They are
turning these funds back to the college. It is not included in any of the reports of the Budget Reduction
Committee. It is pure profit for the school. The administration relies on these monies to fund special programs.
Part of the argument is that it is not a matter of equity, but this profit is being made at the cost of faculty salaries.
Some class sizes are restricted by the number of seats in the classroom, the number of computers, or the number
of microscopes, etc. The administration has been cutting pay for faculty, depending on the number of students in
the class. If the class is full, but only generates $5,000 and the teacher’s salary is $7,000, they only get the
$5,000 If the class generates $7,000 and has forty desks in it and does not have any room restrictions, the faculty
member will be paid $7,000. The administration does not want to pay the faculty members more than the class
generates in tuition and fees. It is not fair to penalize the faculty member because there might be classroom
restrictions. They are still teaching the same material regardless. It is not equitable or fair to all of the faculty
members.
The question was asked how pay to faculty members works for Wintermester. Chair Marston clarified that
Wintermester teaching is paid as part of the Spring semester workload.
It was suggested that Chair Marston request that the profit made during the summer semester be used to make up
the difference we need to meet the equity adjustment. Since we need approximately $700,000 for the equity
adjustment and can cover $500,000 of that amount with the nine faculty vacancies, the remaining balance of
$200,000 inequity monies could be covered by the summer semester profits.
Consent Agenda (ACTION) (Exhibit G)
Motion: To approve the Consent Agenda as submitted, with the following amendments:
Item #1 – Add Phil Smilanick as a member of the Salary, Benefits & Budgetary Concerns Committee.
Item #2 – AUTO 111 – Automotive Electricity, should be amended to delete the phrase “To be changed to OSH 222.” This
is an error.
Movant: Melanie Purdy
Second: Steve Bale
Vote: Passed unanimously
Committee Reports:
Student Learning Outcomes & Assessment (SLOA)
Bridgett Blaque, Chair
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•
The committee last met on 2/7/14.
•
Bylaws Change – to the Charge of the Committee – (Exhibit H) This change submitted by the committee
received a first reading in the Senate on 12/3/13. This will codify the relationship with the associate dean of
Assessment and Planning, and that the committee with communicate and work with that position.
Motion: To approve the Bylaws change to Article 9.15 of the charge of the Student Learning Outcomes and Assessment
Committee as submitted.
Movant: NA – submitted by the SLOA Committee
Second: NA – submitted by the SLOA Committee
Vote: Passed unanimously
•
General Education Objectives and Criteria for AAS Degrees – During the committee’s last meeting, they
discussed creating the General Education objectives and criteria for the AAS degrees. The committee has begun
working on this. Many of the courses that qualify for General Education status also qualify for the AA and AS
degrees. The committee is considering having one set of General Education objectives, outcomes, and criteria for
all three degrees instead of separating them out. The General Education core is actually what unites our student
body across all three degrees. Some members of the committee believe that the AAS degree is somehow different
than the AA and AS degree, but so many courses qualify for General Education status in all three degrees. The AA
and AS degrees have some different requirements in terms of what might qualify, yet there are some criteria that
are the same for all three degrees. Chair Blaque is planning to work with Pam Hawkins to go through each one
and identify all courses that are common to all three degrees and then determine where they differ. If unity is
possible, it can make assessment much easier as well as benefit our students.
•
Committee Chair Election – No committee member has been willing to accept a nomination to serve as the chair
of the committee next year. It may be necessary for Chair Marston to appoint a chair to direct the committee. If
anyone is interested in serving, they are encouraged to attend the meetings and/or contact Chair Blaque or Chair
Marston as soon as possible.
•
SLOA Committee Chair Election – The committee tried to hold an election, but no one was willing to step
forward as a nominee. Chair Marston may need to appoint a chair to this committee.
•
Meeting Canceled on March 14th – Chair Blaque has canceled the committee meeting on Friday, March 14th.
The committee does not anticipate a good attendance the Friday before Spring break. Since the committee has
been doing many extra tasks, this cancellation should not impede the work. The committee’s next meeting will be
held April 11th.
Curriculum, Assessment & Programs Committee
Melanie Purdy, Chair
•
The committee last met on 2/14/14.
•
General Education Professional Development Days Reviews – On January 15th, 1:15-3:15 pm, the
committee worked with various faculty and administrators to have their current General Education courses put
through the new curriculum review and approval process. We have finalized the forms, which are available online
at the Senate website. CAP Committee members and SLOA Committee members worked in teams of three people
each to perform this review process. These approved courses have now been brought forward in one group for
final approval of the Senate on the Consent Agenda today. Thank you to all of the departments that have
processed their packets. We still have a lot of packets that will need to go forward. Dr. Nichols is working with the
deans to make the deadlines clear.
•
AAS Embedding Criteria – Dan Bouweraerts did some embedding last Spring semester, but we now have
guidelines for the AAS degrees. The committee compared two options. Cliff Bartl brought forward his embedded
degree, which was passed today on the Consent Agenda. Cliff did a great job identifying how to embed and how to
have the accountability for embedding in the Math course with quantitative reasoning. Chair Purdy will be working
with Lee Bale to post the guidelines and create appropriate forms for inclusion on the Senate website.
•
Next Committee Meeting – The deadline for submissions of packets is next Friday, February 28th.
The link to view current master course outlines, degrees, emphasis and certificates is now listed as “Academics Data.”
Check it out at: https://webapps.tmcc.edu/acdmcs/login/
Recognition and Activities Committee
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Erin Frock, Chair
•
The committee last met on 2/6/14.
•
Distinguished Faculty Awards – Nominations – Nomination materials are due by Friday, February 28th. The
selection committee will then begin reviewing those materials. The selection committee is already moving forward
with reviewing the service and teaching award nominations.
•
Professional of the Month Award – We are happy to announce that our December recipient is Natalie Russell
(English) and our January recipient was Brandy Scarnati (WebCollege). We will be recognizing our February
recipient next week. Congratulations!
•
Commencement – Commencement will be held at the Grand Sierra Resort this year on Friday, May 23rd at 10
am. Maps and more information will be provided at our Senate meeting in April, but faculty will be dressing in
their robes in Crystal Room #5. To order Commencement Regalia from the TMCC Bookstore, orders must be
placed and paid for by April 1st. For questions regarding orders of regalia, contact Lee Schafer at phone: 6730236, or X-57172.
The question was asked why we are holding our commencement at the Grand Sierra Resort. Some people strongly
object to going inside a casino filled with cigarette smoke. Also, the question was asked as to whether it is
cheaper than holding the event here at our own campus. Outdoors on campus is not free because we still must
rent the stage from Camelot Party Rentals as well as a sound system and other such items. Additionally, our
facilities people must still set out chairs and clean up, as well as emergency and police services involved.
However, it was pointed out that, holding commencement here at TMCC provides a wonderful opportunity for
students to bring their families up to view our campus and see a part of what we do here. Taking our graduation
ceremony off-campus cheats us out of a valuable opportunity to showcase our college. It was stated that, the last
time we held commencement on campus, we had a wind storm that was blowing people’s hats off and blowing
flowers over, etc. At that point in time, the President said she would like to move the event off-campus. At that
time, the cost to the college was approximately $5,000 for overtime and security, etc. When we moved the event
over to the Convention Center, the cost was approximately the same. It is not known what the cost is at this time.
Chair Frock believes the decision to move over to the Grand Sierra Resort was made because we had out-grown
the Reno-Sparks Convention Center, especially with so many competing events there. She is a member of the
Commencement Committee and agreed to take the Senate’s concerns to the committee and will report back to the
Senate later on as to the cost and the rational to hold the event at another venue.
Professional of the Month – nomination form
Note: Nominations are kept for three months at a time, after which the nomination might need to be resubmitted.
http://www.tmcc.edu/facultysenate/professional-employee-of-the-month/submit-a-nomination/
Student Government Association
Frankie Talbot, SGA Senator for the Division of Science
•
Student Fee Increase – The SGA had a hearing on February 12th with Vice Chancellor Crystal Abba to discuss the
student fee increase. In addition to ten members of the SGA Board, two students attended the meeting. The
biggest concern brought up by the students was not the tuition increase itself, but the total cost of the college as
well as textbook prices. The SGA is trying to develop a program for students that cannot afford their textbooks.
The SGA is in the preliminary stages of this effort, but is exploring several options, including a book scholarship
and textbook rental library. If anyone has suggestions, please contact SGA President Stephanie Prevost.
Additionally, Ryan Gerchman, President of TMVC, spoke to the committee about the negative impact the reduction
in staff might cause. He also stated that the school should try to recruit more veterans to study at TMCC because
of the GI Bill.
•
SGA Elections – Elections are coming up on March 10th thru the 24th. So far, the SGA has sixteen candidates for
eleven positions, so it should be an exciting race this year. During the elections, students will also have the
opportunity to vote for our official TMCC mascot. We have currently received two submissions for the Mascot
Design Contest. Chair Marston has assigned one of his classes to design a submission, so we are expecting
approximately fifty submissions. Faculty should encourage their students to vote for their preferred mascot.
•
Student Clubs – The SGA is continuing to encourage the growth of student clubs on campus. So far this year, we
have approved twenty clubs and are only ten away from our annual goal of thirty clubs. New student clubs this
semester include: The Art Club, Book Club, ASL Club, STEM Club, and the Success Network. We have also heard
of a few new clubs in the works including a History Club and a Magic Club.
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February 21, 2014
Library Committee
Tom Kearns, Chair
•
The committee last met on 2/13/14.
•
Great Ideas Series – In April 2014, the committee is planning to host a lecture with an appearance by Babe
Ruth. More information to follow.
•
Distinguished Speakers Forum – The committee plans to have Dianne Cheseldine speak regarding her travels in
Africa once she returns in another month.
•
Book Club – Several ideas have been discussed on how to direct this. The problem is to get enough participation.
If anyone has ideas on how to combat this problem, please contact Chair Kearns.
•
Committee Chair Election – This issue was tabled due to lack of a voting quorum. The committee will entertain
nominations at their next meeting in March.
Part-Time Issues Committee
Molly Lingenfelter, Interim Chair
•
The committee last met on 2/21/14.
•
Committee Chair Nominations – The committee met this morning and is now working to obtain nominations for
a new chair to serve.
•
Part-Time Certificate Program – Cathy Brewster gave the committee an update on our Part-Time Certificate
Program, which the committee had helped coordinate and put together with her office. There are currently twenty
Part-Time faculty members going through this program. They go through a number of workshops and receive a
$250 stipend at the end of the program. Cathy also sends a certificate to the faculty members’ department chair
or coordinator to advise them that the faculty member completed the program.
•
Ongoing Part-Time Faculty Binders – The committee plans to examine some best practices for ongoing PartTime faculty, such as keeping binders with their evaluations in it, recommendations, etc.
•
Part-Time Faculty eNewsletter – Chair Lingenfelter will be preparing an eNewsletter for Part-Time faculty, to
keep them apprised of what the committee is doing
The virtual orientation page for part-time instructors can be found at:
http://www.tmcc.edu/asc/ptf/
Codes & Bylaws Committee
Bridgett Blaque, Interim Chair
•
The committee last met on 2/7/14, with Chair Marston conducting the meeting.
•
Bylaws Change to the Charge of the Codes & Bylaws Committee – (Exhibit I) The first reading by the
Faculty Senate for this motion was on 11/22/13; however, the proposed change was amended by the committee
on 12/6/13. This Bylaws change is now up for a vote by the Senate.
Motion: To approve the Bylaws change to Article 9.14 of the charge of the Codes & Bylaws Committee as submitted.
Movant: NA – submitted by the Codes & Bylaws Committee
Second: NA – submitted by the Codes & Bylaws Committee
Motion Passed; 18 yea, 4 nay, 3 abstention.
Motion: To extend the meeting by 5 minutes.
Movant: Brian Wells
Second: Tommie Guy
Motion Passed
•
Bylaws Change to define “Direct Reports” to the President – (Exhibit J) This Bylaws change received a
first reading by the Senate on 12/13/13. The Faculty Senate has had a history of not allowing “direct reports” to
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February 21, 2014
the President to vote in things such as the Faculty Senate Chair election, Senator elections, various surveys, or on
issues brought before any Senate adhoc or standing committee. This has been done in order to remove the
perception of any element of a conflict of interest. It was believed for a long time that this policy was written
somewhere; however, extensive research into this issue has discovered that, while the Senate has practiced this
habit, there is no written rule in the NSHE Code, TMCC Institutional Bylaws, Robert’s Rules of Order, or the Senate
Bylaws, to inhibit direct reports from voting. Therefore, this motion was brought before the Senate to clarify this
issue.
It was noted that, if this motion passes, the Faculty Senate Chair would not be eligible to vote on issues brought
before the Faculty Senate because, as the Senate Chair, he would be a “direct report” to the President, as outlined
in the current organizational chart.
Motion: To approve the Bylaws change to Article 3 by adding the following statement:
“3.4 Any TMCC employee whose direct supervisor is the TMCC President, per the current organization chart of the college,
shall not have voting rights in Faculty Senate elections or while serving on any Faculty Senate adhoc or standing
committee.”
Movant: NA – submitted by the Codes & Bylaws Committee
Second: NA – submitted by the Codes & Bylaws Committee
Motion Failed: 1 yea, 19 nay, 4 abstentions
Professional Standards Committee
Greg Ellis, Chair
•
The Committee last met on 2/7/14.
•
Student Evaluations of Faculty – Last Spring, the Senate asked WebCollege to develop an online evaluation tool
that would retain our same questions, but be in an all-electronic format. WebCollege has worked hard to
accomplish this task and it was implemented last semester. Participation by students is currently at 32%, which
historically is not too bad. This only impacts those classes that have a Canvas presence. Otherwise, the online
tool will not be accessible. WebCollege is planning to go completely paperless with our online evaluations this
summer.
•
Sabbatical Committee Chair and Membership – The committee membership of volunteers has been put in
place. The committee is still entertaining nominations for chair. The committee should solidify this action at their
next meeting in March.
Salary, Benefits & Budgetary Concerns Committee
Steve Bale, Chair
•
The committee last met on 2/7/14.
•
Charge to the Committee – The committee is currently reviewing their charge as contained in the Senate
Bylaws.
•
Summer School Pay to Faculty – The committee will be researching and reviewing this process. More
information will be forthcoming.
Old Business
None
New Business
•
Bylaws Change to Allow the Faculty Senate Chair to Make Motions and Vote – (Exhibit K) Senator Robin
Griffin submitted this motion as a first reading. It was seconded by Molly Lingenfelter, but then revised again.
Therefore it has been submitted for another first reading by the Senate at today’s meeting. It will be voted on by
the Senate at the next meeting on 3/28/14.
Adjournment at 2:38 p.m. (*Adjournment time will run no later than 2:35 p.m. unless approved via motion by the
Senate.)
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February 21, 2014
FACULTY SENATE AGENDA
Friday – February 21, 2014
RDMT 256 – 12:30-2:30 p.m.
1. Call to Order
2. Approval of the Agenda
(ACTION)
3. Approval of 12/13/13 Minutes
(ACTION)
4. Administrative Report
President Maria Sheehan
5. Vice President’s Report
- Budget Reduction Update
- Policy Change for Incomplete Grade
Vice President Jane Nichols
6. Report of Chair
- Merit Pay Policy
Ron Marston
(ACTION)
7. Report of Chair-Elect
John Adlish
8. Consent Agenda
(ACTION)
9. Committee Reports
Student Learning Outcomes & Assessment (SLOA)
- Senate Bylaws Change to the charge of the committee
Curriculum, Assessment & Programs (CAP)
Recognition & Activities
Student Government Association
Library
Part-Time Issues
Codes & Bylaws
- Senate Bylaws Change to the charge of the committee
- Senate Bylaws Change to “direct reports” of the Pres.
Professional Standards
- Online Student Evaluations of Faculty
Salary, Benefits & Budgetary Concerns
10. Old Business
Senate Bylaws Change to allow Senate Chair to Vote
Bridgett Blaque
(ACTION)
Melanie Purdy
Erin Frock
Stephanie Prevost
Tom Kearns
Katie Smith
TBD
(ACTION)
(ACTION)
Greg Ellis
Steve Bale
(1ST READING) – Senator Robin Griffin
11. New Business
12. Adjournment (Adjournment time will run no later than 2:30 p.m.)
Faculty Senate
FACULTY SENATE MEETING MINUTES
December 13, 2013
Faculty Senate Chair:
John Adlish
Executive Committee member, Curriculum,
Assessment & Programs Committee Chair:
Executive Committee member, Salary,
Benefits and Budgetary Concerns
Committee Chair:
Executive Committee member,
Professional Standards Interim Committee
Chair:
Executive Committee member, Student
Learning Outcomes & Assessment
Committee Chair:
Codes & Bylaws Committee Chair:
Library Committee Chair:
Part-Time Issues Committee Chair:
Recognition & Activities Committee Chair:
Senator for Allied Health:
Senator for Allied Health:
Senator for Applied Industrial Technology:
Senator for Applied Industrial Technology:
Senator for At-Large:
Senator for At-Large:
Senator for At-Large:
Senator for At-Large:
Senator for Biology:
Senator for Biology:
Senator for School of Business:
Senator for School of Business:
Senator for Computer Technology:
Senator for Computer Technology:
Senator for English:
Senator for English:
Senator for Humanities:
Senator for Humanities:
Senator for Math:
Senator for Math:
Senator for Physical Science:
Senator for Physical Science:
Senator for History, Political Science & Law:
Senator for Social Sciences:
Senator for Visual & Performing Arts:
Senator for Visual & Performing Arts:
Ron Marston
Steve Bale
Brian Wells
Erin Frock
Michael Holmes
Jay Jorgenson
Jim Collier
Nancy O’Neal
Robin Griffin
Carlo Ferguson-McIntyre
Jeff Brasel
John Coles
Faculty Senate Chair-Elect:
Greg Ellis
Tom Kearns
Julie Muhle
Brian Ruf
Tom Kearns
Dan Williams
Steve Bale
Molly Lingenfelter
Maria Arrigotti
Bronwen Owen-Haugland
Dan Bouweraerts
Melanie Purdy
Bridgett Blaque
Molly Lingenfelter
Patti Sanford
Tommy Guy
Melanie Purdy
Robert Kirchman
Judy Fredrickson
Dianne Cheseldine
Shannon McCool
None
Brian Wells
Absent: John Coles (his proxy was Sue Turbow), Carlo Ferguson-McIntyre (his proxy was Dianne Cheseldine), Robert
Kirchman (his proxy was Nancy O’Neal), Bronwen Owen-Haugland, Katie Smith (her proxy was Molly Lingenfelter)
Guests: Paris Almond, Lee Bale, Anne Flesher, Bob Fletcher, Ralph McMullen, Rich Olson, Stephanie Prevost, Dr. Maria
Sheehan
The meeting was called to order at 12:31 p.m.
Faculty Senate Chair Marston: Please be sure to sign in (Exhibit A)
Approval of the Meeting Agenda (Exhibit B)
Motion: To approve the meeting agenda for 12/13/13 as submitted.
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December 13, 2013
Movant: NA
Second: NA
Vote: Passed unanimously
Approval of Meeting Minutes from November 22, 2013 (Exhibit C)
Motion: To approve the Faculty Senate meeting minutes from November 22, 2013, as submitted.
Movant: NA
Second: NA
Vote: Passed unanimously
Administrative Report
President Maria Sheehan
•
Budget Issues Meeting With the Chancellor – On Monday, December 16th, the Chancellor’s office staff will be
visiting our campus for a presentation of our college budget issues. At that time, we will make recommendations
that the Chancellor and his office staff will review and consider as they begin their strategies for building the
budget for next year.
Today, President Sheehan attended the Leadership Academy meeting where they discussed future compensation
for all employees of the college. Dr. Sheehan made a PowerPoint presentation, which will be put online at her
website for everyone to view. It includes an overview of our mission and core themes, student success, academic
excellence, and support for our human and capital resources.
During the Budget Issues meeting, Dr. Sheehan will be addressing the challenges and resources we currently have
available and making recommendations and asking NSHE for assistance in the following areas:
-
Enrollment
The budget reduction we are currently facing
Fundraising strategies
Marketing strategies
She also plans to address our priorities, which includes:
-
-
Compensation restoration as well as equity – As dollars shift from north to south, Dr. Sheehan fears this will
create a new inequity problem. She would like this issue to be a top priority for the NSHE system to help us.
To serve our students to the greatest degree that we possibly can – We are receiving more and more underprepared students. We have a number of initiatives with the Department of Employment Training and
Rehabilitation to assist us. We also have a number of private donors and foundations helping us. We are
funding a lot of our services through external sources, and we would like some help from NSHE with that. We
also have a state plan for economic development, which relies heavily on education to produce trained
employees. Other states assist with funding in this type of situation. We can only raise so much money and
we still have a big gap. This process is very costly and we need some assistance from NSHE with this.
A performance center on campus – This has been on our master plan for over ten years now, but nothing has
ever been done. We have had a plan for coordinated services and placement of offices for twenty years with
no forward action being taken. We will need help from NSHE with this, as well as help with deferred
maintenance, and serving our students and faculty to our best ability.
If anyone has ideas or other priorities, please send an email to Dr. Sheehan.
•
Shared Services – On Friday, December 20th, the Board of Regents will hold a special meeting to discuss this
topic. They are looking predominantly at the northern community colleges to see what we can do to become more
efficient and save more dollars. A consultant was hired by the Chancellor to look at this issue and will make a
report on the 20th in terms of global strategies we should be working on for the NSHE system office, UNR and the
three northern community colleges. The proposal will look at ways we might be able to combine and save money,
including bundling of contracts.
Each of the college presidents have been working on this issue as a committee. All of this information will be put
on the table to see what progress has been made. The areas of possible shared services the presidents have
looked at include:
-
Information Technology
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December 13, 2013
-
Institutional Research
Professional Development – TMCC is the only college in the north that has a Professional Development office
Integrate II
Finance
Human Resources
Library Services
Meeting minutes should be made available and posted to the President’s website for everyone to view.
Report of Faculty Senate Chair
Ron Marston
•
Salary Equity Adjustment Study – Emails will be going out today for Academic Faculty to confirm their personal
information, which will consist of their initial date of higher and current placement. The Equity Study consultants
will use this information in their study. Everyone is encouraged to complete the information in a timely fashion.
December 23rd is the deadline for the consultant to complete their study. Implementation is a part of their
proposal, which is likely to be accomplished in phases. Included in the proposal for the Budget Reduction
Committee is a line item for funding of the equity adjustments. Currently, we do not know an exact number for
this funding, but a projected number is currently being used in the preliminary drafts to at least try and account for
this item.
A PDQ request for the Administrative Faculty went out several weeks ago, to update their position descriptions as
well.
•
TMCC Merit Pay Policy Update – During our last Senate meeting on 11/22/13, a number of various motions
were approved in which to base our Merit Pay Policy on. The Merit Pay Committee has met since then, but the
meeting was during the snow storm when campus was closed early. A vigorous discussion took place, but no new
motions were voted on. A draft policy will be available for the Senate to review at our next meeting on 2/21/14.
Chair Marston will also make a presentation at the division meetings for Spring semester, which are all scheduled
for January 23rd. This will be a good way to reach all of our faculty members, to provide them with this pertinent
information on the new policy.
•
Budget Reduction Committee Update – The next meeting will be held immediately following today’s Senate
meeting. The preliminary draft proposal for reduction balances our budget, including the $2.2 million shortfall. At
this point, the budget is based on preliminary data and best guesses. We must present our final budget proposal
to the Board of Regents in March 2014. More detailed information will be forthcoming in the near future.
•
Retirement Account Changes – If you are not in PERS, your retirement accounts are all moving over to TIACREF at the first of the year. Chair Marston strongly encouraged everyone to make an appointment with a TIACREF counselor and make educated decisions on your own retirement account.
•
Codes & Bylaws Committee Chair Resignation – Chair Brian Wells has resigned from his position on the Codes
and Bylaws Committee. We want to thank Chair Wells for his service. Per the Faculty Senate Bylaws, Chair
Marston plans to appoint a new committee chair for Spring 2014 semester only. This appointment will give the
committee time to hold a formal election to establish a new chair to begin service next academic year 2015.
Report of Faculty Senate Chair-Elect
John Adlish
No report
Consent Agenda (ACTION) (Exhibit D)
Motion: To approve the Consent Agenda as submitted, with the following exceptions:
Item #1 – That Brian Wells be removed from the Codes & Bylaws Committee, and added to the Professional Standards
Committee membership.
Item #2 – That EPY 101 read as: Educational, Career and Personal Development
Movant: Greg Ellis
Second: Melanie Purdy
Vote: Passed unanimously
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Committee Reports:
Salary, Benefits & Budgetary Concerns Committee
Steve Bale, Chair
•
The committee last met on 12/6/13.
•
Meeting Time Changes – Beginning next semester, the committee decided to change their meeting time over to
12-2 pm, so that the meetings will not overlap and conflict with other committee meetings as much. The meeting
location will remain in SIER 105. The Spring 2014 schedule will be:
2/7/14
3/7/14 (not 3/14/14 as was previously scheduled)
4/4/14
5/21/14
•
Revision of Committee Charges – The committee is looking at revising its charges. Currently, some charges
relate to the steps in the salary schedule and red line issues, which no longer exist. Therefore, a revision is
needed.
Student Learning Outcomes & Assessment (SLOA)
Bridgett Blaque, Chair
•
The committee last met on 12/6/13.
•
Bylaws Change – to the Charge of the Committee – (Exhibit E) This is a first reading. The committee is
adding a charge in order to codify the relationship between the SLOA Committee and the Associate Dean of
Assessment and Planning. In addition to communicating with the CAP Committee and Chair, it should also be a
charge of SLOA that they should communicate with the Associate Dean of Assessment and Planning in order to
coordinate assessment in a unified effort.
•
General Education Objectives and Criteria for AAS Degrees – During the committee’s last meeting, they
discussed creating the General Education objectives and criteria for the AAS degrees. The committee will start on
this work during Spring semester.
•
General Education Reviews During Professional Development Days – SLOA member will be participating
with CAP members at the January Professional Development Days for General Education reviews. The two
committees hope that we can get all of this work completed and move it forward as one group on the consent
agenda.
•
Graduate Outcome Survey Update – Elena Bubnova (Institutional Research) spoke to the committee regarding
the graduate outcome survey, which we instituted a year or two ago. This has provided a lot of beneficial
qualitative data about our students. We have changed the way that we have done this, and it has captured 81%
of our graduating students in obtaining data from them.
•
SLOA Committee Chair Election – The committee tried to hold an election, but no one was willing to step
forward as a nominee. Chair Marston may need to appoint a chair to this committee.
Curriculum, Assessment & Programs Committee
Melanie Purdy, Chair
•
The committee last met on 12/6/13.
•
General Education Professional Development Days Reviews – On January 15th, 1:15-3:15 pm, people will be
able to have their current General Education courses put through the curriculum review and approval process. We
are currently finalizing the forms, which will be available online at the Senate website in the next few weeks. We
will be performing this work in a computer lab, so that we have access to computers and can update the
documents during the review process so that we can finalize them all. CAP Committee members and SLOA
Committee members will be working in teams of three people each to perform this review process. Then these
courses will be brought forward in one group for final approval.
Outcomes are more streamlined and the guidelines are currently up on the CAP Committee web page online.
•
AAS Embedding Criteria – The committee discussed the AAS embedding criteria. The committee liked the idea
of moving forward two models, which have not yet been publicized. The committee will discuss this more
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December 13, 2013
thoroughly at their next meeting in February, including ways to have accountability. Hopefully there will not be
huge changes in the dynamics of the embedding process as to what people do, but just in how it is presented and
measured.
•
Diversity Courses – We have passed our first two diversity courses through the committee, based on the new
criteria. If diversity courses double-dip, that is even better to help students accommodate their goals. The
diversity form is now online on the Senate website under the CAP Committee dashboard.
The link to view current master course outlines, degrees, emphasis and certificates is now listed as “Academics Data.”
Check it out at: https://webapps.tmcc.edu/acdmcs/login/
Recognition and Activities Committee
Erin Frock, Chair
•
The committee last met on 11/7/13.
•
Faculty Excellence Awards – Nominations – Chair Frock passed out nomination forms for the Teaching and
Service awards. The deadline is today. The nomination form is now online and active. Chair Frock has also sent
an email out to everyone with the online link to the form.
•
Professional of the Month Award – We are happy to announce that our November recipient is Heather GrahamWilliams (Nutrition Services). Congratulations!
•
TMCC Holiday Party – The committee assisted Cathy Brewster with hosting at the holiday party. It was a fun
success.
Professional of the Month – nomination form
http://www.tmcc.edu/facultysenate/professional-employee-of-the-month/submit-a-nomination/
Student Government Association
Stephanie Prevost, President
•
Club Advisors – The SGA is still looking for people willing to serve as club advisors. They will be holding a
workshop on this on January 16th from 2:15-3:15 in RDMT 122. Anyone may attend.
•
Spring Welcome Week – The SGA will be hosting a movie night and other activities during the first week of
Spring semester. More information will be posted on each event.
•
Student Planners – The SGA still has student planners available for anyone who would like one. Teachers are
welcome to contact the SGA if they would like planners to distribute in their classes.
Library Committee
Tom Kearns, Chair
•
The committee last met on 11/7/13.
•
Great Ideas Series – In April 2014, the committee is planning to host a lecture with an appearance by Babe
Ruth. More information to follow.
Part-Time Issues Committee
Katie Smith, Chair (proxy was Molly Lingenfelter)
•
The committee last met on 11/15/13.
The virtual orientation page for part-time instructors can be found at:
http://www.tmcc.edu/asc/ptf/
Codes & Bylaws Committee
TBD, Chair
•
The committee last met on 12/6/13.
•
Bylaws Change to the Charge of the Codes & Bylaws Committee – (Exhibit F) The first reading by the
Faculty Senate for this motion was on 11/22/13; however, the proposed change was amended by the committee
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December 13, 2013
on 12/6/13. Therefore, this is a new first reading of this Bylaws change. A final vote will be taken by the Senate
at their next meeting on 2/21/14.
Chair Marston clarified that the original intent when these charges were first approved last year was not to monitor
the Faculty Senate Bylaws, but rather to monitor NSHE Code and the TMCC institutional Bylaws, to watch for
policies and procedures that might impact our faculty in one way or another, and to ensure the Senate was aware
of such issues. He believes the proposed changes would remove that necessary charge from the committee and
shift the focus over to monitoring our Faculty Senate Bylaws.
Some people expressed concern over this Bylaws change removing a very important component of reviewing
policies and procedures that might impact faculty. Additionally, the change appears to make the Codes and Bylaws
Committee a “gatekeeper” over any suggested changes to the Bylaws, rather than allowing our other standing
committees to also research, analyze, and submit changes to the Bylaws. There is a perception that this change
would allow the Codes and Bylaws Committee to control the work of our other standing committees.
Some people believe the verbiage of the Bylaws change does not force anyone to submit documents to them, nor
does it change any timelines or alter anyone’s ability to make motions, or change anything procedurally. And it
might be good to have the Codes and Bylaws Committee serve as a second review of any conflicts within our
Bylaws before offering their recommendation to the Senate. In the end, the Faculty Senate has the final vote to
determine what is or is not accepted.
•
Bylaws Change to define “Direct Reports” to the President – (Exhibit G) This is a first reading of this
motion.
Currently, there is no verbiage to prohibit a direct report to the TMCC President from voting in Faculty Senate
elections or while serving on an ad hoc or standing committee. A direct report includes anyone whose direct
supervisor is the President. Per the current organization chart, this includes our Vice Presidents, Estela Gutierrez,
Elena Bubnova, Paula Lee Hobson, Pat Slavin, Nadine Winslow, Michele Meador, Kyle Dalpe, and Barbara WrightSanders.
Since it could be seen as a conflict of interest for direct reports to the President to vote in elections or on the issues
addressed by our committees, this change was submitted to specify that any TMCC employee whose direct
supervisor is the TMCC President, shall not have voting rights within the Faculty Senate.
Concern was expressed over Article 3.1 of the Faculty Senate Bylaws, which states that we represent “All College
Professional Staff,” but then this change would inhibit some of these people from being able to vote. It was noted
that, generally, these direct reports do not vote of their own accord as they also view their position as a potential
conflict of interest. Many of these direct reports provide valuable input to our Senate. Currently, there is no
verbiage to inhibit a direct report from being able to serve as the Faculty Senate Chair; however, this may not be a
meaningful issue for us to address.
Professional Standards Committee
Greg Ellis, Chair
•
The Committee last met on 12/6/13.
•
Election of New Committee Chair – Eddie Burke has been elected as the new chair of the committee, to take
office effective 7/1/14.
•
Resolution on “Due Process” Procedures at TMCC – (Exhibit H) The committee is concerned that the college
should commit itself to sound “due process” procedures in instances where a faculty member or an administrator
might face an accusation of wrongdoing. With this in mind, the following resolution has been submitted for
confirmation by the Faculty Senate:
Resolution: That accusations involving ethical and/or academic wrongdoing should not be handled through an ad hoc
process of criminal investigation, and that such investigation procedures should be clearly outlined in the college bylaws.
And therefore further resolved, that the college president and administration undertake an immediate and comprehensive
review of college “due process” procedures in the instances of accusations of ethical and/or academic wrongdoing,
including a review of relevant Code, college bylaws and NFA contract, in order to establish clearly written, published
guidelines that are available and readily accessible to the community.
Movant: NA
Second: NA
Vote: Passed, 1 nay, 3 abstentions
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It was pointed out that the resolution does not include criminal wrongdoing. The College does not have the power to stop
a criminal investigation by the police department. The case of Joe Paterno at Penn State University was cited as an
example. Some people saw that situation as an ethical violation, while other people saw it as a criminal violation. If the
police believe a criminal act may have been committed, they will investigate whether we pass a resolution or not.
Chair Marston pointed out that the intention of the Resolution is to advise the administration that we would like them to
establish set policies to deal with such issues.
Old Business
None
New Business
•
Bylaws Change to Allow the Faculty Senate Chair to Make Motions and Vote – (Exhibit I) Senator Robin
Griffin submitted this motion as a first reading. It was seconded by Molly Lingenfelter, and will be voted on by the
Senate at the next meeting on 2/21/14.
Welcome to Ralph McMullen, who is the advisor of the SGA, a part-time faculty member, and also the President of
the First Nevada Unit of the National Association of Parliamentarians. He advised the Faculty Senate of the
following informational items regarding Robert’s Rules of Order:
-
It is important for us to ensure that the language of our Bylaws is clearly stated so that it does not succumb to
various interpretations that may cause problems within our Senate.
-
Our Bylaws are the ultimate authority of our organization and take precedence over everything else. That is
why it is important that a change to our Bylaws requires a 2/3 majority vote. Robert’s Rules of Order merely
provides insight on how we should conduct our business.
-
An abstention has the “same effect as a negative vote,” per Chapter XIII, §45, of Robert’s Rules of Order. An
abstention usually means that a person does not yet feel comfortable voting on a particular issue, but the
voting base does not shift when someone abstains from voting.
-
It is not proper for the Faculty Senate to hold a paper vote on any issue other than an election. It is the
obligation of each Senator to make their vote known on each issue being voted on.
-
Traditionally, the Chair does not make motions or vote on issues, unless there is a tie vote. The Chair normally
maintains neutrality as much as possible, in order to guide the committee successfully through its business.
Normally, if the Chair feels strongly about an issue, he or she is obligated to step down and hand the gavel
over to the Vice Chair so that the Chair can then participate in the discussion of a particular issue. Once the
vote is completed, the Chair can then take back the gavel. While this is the norm per Robert’s Rules of Order,
it should be noted that our Bylaws may be changed in order to allow our Chair to make motions and vote.
-
Traditionally, the Vice Chair usually votes on all issues. Currently, our Bylaws are set up such that neither our
Chair nor our Vice Chair votes on each issue, except that our Vice Chair may currently vote to break a tie.
Senator Griffin pointed out that, currently, our Bylaws are silent on whether or not the Faculty Senate Chair may
vote. Our Chair is elected by our faculty and represents everyone. Also, our Chair is usually very well informed on
all of the issues and would have an intelligent opinion on those issues.
Some people believe that, since the Senate Chair is elected to represent the entire faculty, he or she should remain
neutral on the issues and not vote or “take sides.” Instead, the Senators have been elected to serve as the
representatives of our faculty and should do the voting. Additionally, our Senate Chair is not elected as a Senator,
so he or she could not hand over the gavel to the Chair Elect and then vote as a Senator.
It was pointed out that, if the Senate Chair and Chair Elect are eligible to vote, it would add to the voting base and
shift the 2/3 majority.
Chair Marston stated that, while he has no opinion on this issue, an alternative might be for the Chair Elect to have
the vote and for the Chair to vote only to break a tie.
Adjournment at 2:08 p.m. (*Adjournment time will run no later than 2:35 p.m. unless approved via motion by the
Senate.)
Page 7 of 7; Faculty Senate Meeting Minutes
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
December 13, 2013
Budget Reduction Committee
Submitted to the Faculty Senate by VPAA Jane Nichols - 2/21/14
Submitted to the Faculty Senate by VPAA Jane Nichols - 2/21/14
DRAFT approved by merit committee 1/31/14
Proposed Amendment to TMCC bylaws:
Section J. Merit Awards
For merit awards disbursed in FY15 only
1. This section applies to merit awards paid for the fiscal year FY 15 (July 1, 2014-June
30, 2015). This section shall be deleted from the bylaws on or after July 1, 2015.
2. All currently eligible academic and administrative faculty who achieve an overall
“satisfactory” rating or above on their 2013-2014 evaluation will receive an equal
share distribution of the merit pool appropriation. An equal share is defined by
dividing the entire pool of merit money appropriated to TMCC for eligible academic
and administrative faculty by the sum total of all eligible faculty.
For merit awards disbursed after FY15
1. Eligibility for merit awards
a. Academic and Administrative Faculty shall be eligible to be considered for
merit awards during fiscal years when a merit pool appropriation is provided
(NSHE Code, Chapter 3).
b. Academic and Administrative Faculty with full time regular contracts, both
tenured and tenure track, shall be eligible to be considered for merit awards.
Faculty holding a Rank 0 contract shall be eligible to be considered for merit
awards. Faculty who are grant funded, and whose grants include funding for
merit pay for that faculty member, shall be eligible to be considered for merit
pay. All other temporary one-year and half-year contracted faculty shall not be
eligible for merit awards.
c. Academic and Administrative faculty who begin employment after December
31 of the applicable year shall not be eligible to be considered for merit
awards for that year. The applicable year is defined as the year that starts on
July 1st and ends on June 30 of the year immediately prior to the fiscal year in
which the merit award is disbursed.
d. Awards of merit for administrative faculty shall be based on the overall rating
received by the faculty member on the Administrative Faculty Performance
Review – Form “A” for the applicable year.
e. Awards of merit for academic faculty shall be based on the overall rating
received by the faculty member in the annual evaluation process as defined by
Article 12 of the TMCC-NFA contract for the applicable year.
f. Academic and administrative faculty must receive a “commendable” or
“excellent” overall rating on their annual evaluation for the applicable year to
be eligible for consideration for merit awards.
g. Faculty who do not participate in the evaluation process for the applicable
year shall not be eligible to be considered for merit award for that year.
h. Faculty on leave without pay for more than one half of their contract period of
the applicable year shall not be eligible to be considered for merit award for
that year.
1
DRAFT approved by merit committee 1/31/14
i.
Academic Faculty on sabbatical for the applicable year shall be eligible to be
considered for merit awards for that year.
j. Merit awards shall be added to the base salary for all faculty, except for those
who are at or near the maximum of the salary range for their grade or rank.
k. Faculty who are at or near the maximum of the salary range for their grade or
rank shall be eligible for merit award, but the portion of merit pay that exceeds
the maximum of the salary range will not accrue to the base salary. Merit
awards that will cause the base salary to exceed the maximum will be
disbursed as merit pay that does not accrue to the base and are a one time
distribution during the following year.
2. Distribution of merit awards
a. The amount of merit pay award for each faculty member shall be determined
by that faculty member’s overall annual evaluation rating for the applicable
year.
b. Evaluations shall be completed by May 1st of the year in which the associated
merit award is being distributed.
c. Merit awards shall be distributed only to eligible faculty members who receive
a “commendable” or “excellent” overall rating on their annual evaluation.
d. Merit pay awards shall be distributed to eligible faculty by a “3-4-5-6”
distribution plan. Under this plan there will be four levels of merit pay
awarded with each tied to an evaluation rating score. The lowest level award
will be equivalent to three-sixths (3/6) of the highest level award. The second
level award will be equivalent to four-sixths (4/6) of the highest level award,
and the third level will be equivalent to five-sixths (5/6) of the highest level
award.
e. Faculty who receive an overall “commendable” evaluation rating shall receive
either a three-sixths (3/6) award for a “commendable 1” rating, or a foursixths (4/6) award for a “commendable 2” rating. Faculty who receive an
overall “excellent” evaluation rating shall receive either a five-sixths (5/6)
award for “excellent 1” or six/sixths (6/6 - highest level) award for “excellent
2”.
f. The highest level merit pay award amount will be determined by dividing the
pool of merit money appropriated to TMCC for eligible academic and
administrative faculty by the sum of all of the awards given in each rating level
multiplied by the corresponding fraction for that award rating.
Example:
There are 300 total eligible faculty and a merit appropriation of $400,000.
Faculty evaluation ratings earned:
excellent 2 (6/6):
excellent 1 (5/6):
commendable 2 (4/6):
commendable 1 (3/6):
satisfactory:
unsatisfactory:
69 faculty
90 faculty
72 faculty
54 faculty
12 faculty
3 faculty
300 total faculty
2
DRAFT approved by merit committee 1/31/14
The highest award m would be calculated:
$400,000 = (69 x 6/6m) + (90 x 5/6m) + (72 x 4/6m) + (54 x 3/6m)
$400,000 = (69 + 75 + 48 + 27)m
m = $1,826.48
Thus the merit awards for each rating would be:
excellent 2 (6/6 of $1,826.48):
excellent 1 (5/6 of $1,826.48):
commendable 2 (4/6 of $1,826.48):
commendable 1 (3/6 of $1,826.48):
satisfactory:
unsatisfactory:
$1,826.48
$1,522.07
$1,277.66
$913.24
$0
$0
3. Appeal of evaluation for merit award
a. Evaluation ratings that affect merit awards may be appealed by the faculty
member under this section or under the NFA contract, Article 13, whichever is
applicable. Evaluation appeals for an overall “unsatisfactory” rating may
follow the procedures in Section K. Unsatisfactory Evaluation Review.
b. If a faculty member wishes to appeal an evaluation rating that affects their
merit award, he/she shall seek a meeting with the evaluator and shall contact
the evaluator within five (5) working days of the receipt of the evaluation
report to request such a meeting.
c. The evaluator shall meet with the faculty member and issue a written
determination and deliver it to the faculty member within ten (10) working
days of the meeting request, stating if the evaluation rating shall be
maintained or modified.
d. If the faculty member is not satisfied with the results of the meeting with the
evaluator, the faculty member may request a review of the evaluation by a
Merit Award Appeals Committee (MAAC). There shall be an academic MAAC
and an administrative MAAC, to review evaluations of the respective faculty.
The Merit Award Appeals Committees shall be comprised of three (3) faculty
members appointed by the Faculty Senate, and cannot include the affected
faculty member. The academic MAAC shall have at least two academic faculty
members, and the administrative MAAC shall have at least two administrative
faculty members. The MAAC shall review cases and issue a written statement
within ten (10) working days of the faculty member’s request.
e. The written statements produced by the evaluator and the MAAC will be
reviewed by the appropriate Vice President or senior staff member in a timely
manner. For academic faculty the Vice President of Academic Affairs shall be
the reviewer. For administrative faculty the appropriate senior staff member
as determined by the president shall be the reviewer. The decision from the
reviewer shall be final and cannot be further appealed and shall become a part
of the evaluation documentation.
f. The appeals process shall be finalized by June 16th of the year in which the
associated merit award is being distributed.
3
CONSENT AGENDA
FACULTY SENATE
February 21, 2014
NOTE: Below is an agenda of all items scheduled to be considered. Unless otherwise stated, items may be taken out of the order presented at the
discretion of the chair. The consent agenda shall be considered at the beginning of each Faculty Senate meeting. Any Senator may place an item
on the consent agenda by notifying the Faculty Senate administrative assistant one week, or more, in advance of a meeting. A Senator may
remove items from the consent agenda at such time between when the meeting agenda is posted to when the Senate Chair calls upon the Senate
during a meeting to identify items that should be removed from the consent agenda. Items removed from the consent agenda will become part of
the regular meeting agenda. The consent agenda in its entirety is voted on by the Senate as a single item and requires only a simple majority in
order to pass. The Executive Committee may designate items that shall commonly be part of the consent agenda, such as committee reports that
do not include action items. Such a designation shall in no way prevent an item from being removed from the consent agenda and moved to the
regular agenda. An item need not be removed from the consent agenda merely because questions of clarification arise.
1. Standing Committee Memberships:
Codes & Bylaws Committee
Remove: Fred Lokken
Curriculum, Assessment & Programs Committee
Remove: Mike Wilson
Professional Standards Committee
Add: Susan Bluhm, Laura Briggs, Joan Steinman
Remove: Brad Summerhill
Student Learning Outcomes & Assessment Committee
Add: Lori McDonald
2. Curriculum Assessment and Programs Committee (CAP)
Master Course Outlines
Revisions:
• AUTO 111 – Automotive Electricity (To be changed to OSH 222)
• DT 101 – Basic Diesel Engines
• DT 201 – Diesel Brakes and Pneumatics
• DT 211 – Light Duty Performance
• DT 250 – Preventative Maintenance
• DT 235 – Steering and Suspension
Current General Education Courses Revised to Meet the New Criteria:
• BIOL 100 – General Biology for Non-Majors
• BIOL 190/190L – Introduction to Cell and Molecular Biology/Lab
• ENG 101 – Composition I
• ENG 102 – Composition II
• HIST 101 – U.S. History to 1877
• HIST 102 – U.S. History Since 1877
• HIST 105 – European Civilization to 1648
• HIST 106 – European Civilization Since 1648
• HIST 208 – World History I
• HIST 209 – World History II
Page 1
Updated 2/14/14
•
•
•
•
•
•
•
•
•
•
•
HIST 217 – Nevada History
MATH 120 – Fundamentals of College Mathematics
MATH 126 – Pre-Calculus I
MATH 127 – Pre-Calculus II
MATH 176 – Introductory Calculus for Business and Social Sciences
MATH 181 – Calculus I
MATH 182 – Calculus II
PSC 101 – Introduction to American Politics
PSC 211 – Comparative Government and Politics
PSC 231 – World Politics
STAT 152 – Introduction to Statistics
New General Education Courses:
• BIOL 113 – Life in the Ocean
• HIST 111 – Survey of U.S. Constitutional History
Degrees, Emphasis & Certificates
Revisions:
• Certificate of Achievement – Diesel General Service Technician, Transportation
Technologies
Outcome/Measure Revisions
None
Page 2
Updated 2/14/14
Faculty Senate
F A C U LT Y S E N AT E B Y L AW S
Note: The following text is an altered excerpt taken from the current Faculty Senate Bylaws and does not
represent the complete text of the Bylaws. Suggested changes to the Bylaws are indicated in red font.
Submitted by: The Student Learning Outcomes & Assessment Committee
First Reading in the Faculty Senate: 12/13/13
Final Vote of the Faculty Senate to be taken on: 2/21/14
9.15
Senate Committee on Student Learning Outcomes and Assessment
9.15.3
Charges:
9.15.3.1 Serve as the representative institution-wide body for course, discipline, and program level student learning
outcomes and assessment issues.
9.15.3.2 Provide policy guidance on course, discipline, and program level student learning outcomes and assessment
issues.
9.15.3.3 Develop and maintain expertise in outcomes assessment.
9.15.3.4 Research best practices in academic assessment.
9.15.3.5 Evaluate the progress of course, discipline, and program level assessment processes.
9.15.3.6 Promote assessment awareness and participation.
9.15.3.7 Recommend appropriate modifications or changes to course, discipline, and program level assessment
processes.
9.15.3.8 Communicate with the Curriculum, Assessment, and Programs Committee in order to coordinate
assessment issues.
New committee charge:
9.15.3.9 Communicate with the Associate Dean of Assessment and Planning in order to coordinate
assessment issues.
Page 1 of 1; Faculty Senate Bylaws Change
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
Rev.: 2/21/14
Faculty Senate
F A C U LT Y S E N AT E B Y L AW S
Note: The following text is an altered excerpt taken from the current Faculty Senate Bylaws and does not
represent the complete text of the Bylaws. Suggested changes to the Bylaws are indicated in red font below.
NOTE: On 12/6/13, the Codes & Bylaws Committee voted to “amend” this Bylaws change in order to make it
more compatible with what the Faculty Senate would like for the committee to do. Those amendments are
indicated in green font below.
Submitted by: The Codes & Bylaws Committee
First Reading in the Faculty Senate: 12/13/13
Final Vote of the Faculty Senate to be taken on: 2/21/14
9.14.3.1 Review proposed changes to the Nevada System of Higher Education (NSHE) Handbook and the
NSHE Procedures and Guidelines Manual, sometimes referred to as System “Code.” Identify, research,
analyze, and report conflicts between the TMCC Faculty Senate Bylaws and superseding NSHE and NFA
documents such as, but not limited to, the NSHE Code, the NSHE Procedures and Guidelines Manual, the
TMCC Institutional Bylaws, and the NFA Contract and Bylaws, and to make recommendations to the Faculty
Senate.
9.14.3.2 Review proposed changes to the TMCC Institutional Bylaws and related policies and procedures.
Research and analyze any suggested changes to the Faculty Senate Bylaws and make recommendations to
the Faculty Senate regarding adoption of these changes. possible conflicts and clarity of these
changes.
9.14.3.3 Research and analyze any suggested changes, report these suggestions to the Faculty Senate
and, when appropriate, make recommendations to the Faculty Senate regarding adoption of the changes.
Review Monitor the current Faculty Senate Bylaws for non-substantive errors such as spelling, grammar,
or inconsistencies due to name changes or organizational changes, and make recommendations to the
Faculty Senate.
Page 1 of 1; Faculty Senate Bylaws Change
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
Rev.: 12/13/13
Faculty Senate
F A C U LT Y S E N AT E B Y L AW S
Note: The following text is an altered excerpt taken from the current Faculty Senate Bylaws and does not
represent the complete text of the Bylaws. Suggested changes to the Bylaws are indicated in red font.
Submitted by: Codes & Bylaws Committee
First Reading in the Faculty Senate: 12/13/13
Final Vote of the Faculty Senate to be taken on: 2/21/14
ARTICLE III: ELIGIBILITY
3.1
All College Professional Staff, as authorized by the Board of Regents, will be represented by the Faculty
Senate.
3.2
One representative chosen from Part-time Faculty, one representative chosen from Classified Council, and
one representative chosen from Associated Students of Truckee Meadows are eligible to hold ex-officio
status on the Faculty Senate.
3.3
For the purposes of these Bylaws, ex-officio members shall not have voting rights.
3.4
Any TMCC employee whose direct supervisor is the TMCC President, per the current organization chart of
the college, shall not have voting rights in Faculty Senate elections or while serving on any Faculty Senate
adhoc or standing committee.
Page 1 of 1; Faculty Senate Bylaws Change
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
Rev.: 2/21/14
Faculty Senate
F A C U LT Y S E N AT E B Y L AW S
Note: The following text is an altered excerpt taken from the current Faculty Senate Bylaws and does not
represent the complete text of the Bylaws. Suggested changes to the Bylaws are indicated in red font.
Note: The following Bylaws change was submitted to the Faculty Senate for a first reading on 12/13/13;
however, the motion was amended following the meeting. The amendments are in green font below. Due to
this amendment, the Bylaws change will be submitted for another first reading by the Faculty Senate on
2/21/14.
Motion made by: Senator Robin Griffin
Motion Seconded by: Molly Lingenfelter
First Reading in the Faculty Senate: 2/21/14
Final Vote of the Faculty Senate to be taken on: 3/28/14
ARTICLE XII: VOTING
12.1
Any Senator who is unable to attend the regularly scheduled or special meeting may designate a proxy for
that meeting.
12.2
A proxy must be a faculty member from the absent Senator’s area.
12.3
The proxy must be designated and be communicated in writing, by hard copy or electronically, to the
Senate Chair at least one day prior to the meeting.
12.4
Failure to notify the Chair will result in a null vote for the proxy.
12.5
The Chair-Elect will vote to break an otherwise tie vote. The Senate Chair Elect may make motions and
vote on all questions.
12.6
The Chair Elect will vote to break an otherwise tie vote.
Page 1 of 1; Faculty Senate Bylaws Change
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
Rev.: 2/21/14