Student Government Association
S E N AT E M E E T I N G A G E N D A # 3 2
April 22, 2015 at 2pm
Room 122, Red Mountain Building
NOTE: Below is an agenda of all scheduled items to be considered. Notification is hereby provided that items on the agenda may be taken
out of order, two or more agenda items may be combined, an agenda item may be removed from the agenda, and discussion relating to
an agenda item may be delayed at any time.
I.
II.
Call to order
Roll Call
a.
Stephanie Prevost, President
b.
Kiwako Miura, Vice President
c.
Matthew Clewett, Treasurer
d.
Cheril Gabbidon, Secretary
e.
Morgan Sherburne, Activities Chair
f.
Bryanna Snoddy, Clubs and Organizations Chair
g.
Maria Lopez, Senator, Division of Business
h.
Ryan Maloney, Senator, Division of Sciences
i.
Ashley Myers, Senator, Division of WebCollege
j.
Rosa Rodriguez, Senator, Division of Liberal Arts
k.
Jacob Allen, Senator, Divison of Technical Sciences
l.
Joan Steinman, Director of Retention and Support Programs
m. Ralph McMullen, SGA Specialist
III.
IV.
n.
Nicole Shimabuku, Student Activities and Leadership Coordinator
o.
Valerie Lambert, Financial Aid Liaison
Guest Recognition (Information)
Public Comment (Information)
Public comment will be taken during this agenda item. No action may be taken on a matter raised under this item
until the matter is included on an agenda as an item on which action may be taken. Comments will be limited to
two minutes per person. Persons making comment will be asked to begin by stating their name for the record and
to spell their last name. The chair may elect to allow additional public comment on a specific agenda item when
that agenda item is being considered. In accordance with Attorney General Opinion No. 00-047, as restated in the
Attorney General’s Open Meeting Law Manual, the chair may prohibit comment if the content of that comment is a
topic that is not relevant to, or within the authority of, the SGA, or if the content is willfully disruptive of the
meeting by being irrelevant, repetitious, slanderous, offensive, inflammatory, irrational or amounting to personal
attacks or interfering with the rights of other speakers
V.
For Possible Action
a.
SGA Scholarship Update – Karen Frazier, Scholarship and Endowment Manager will provide the senate with
information about the endowment and scholarship that the SGA funded. Upon conclusion of discussion the
senate may vote on whether or not to update their agreement with the foundations office
Agendas are posted outside of RDMT122, outside of SIER100, outside of VSTB B301, E.L. Cord Child Care Center outside of Rm.103, and online at www.tmcc.edu/sga. To request disability accommodation, contact the
Disability Resource Center at least ten days in advance at: 775-673-7277; fax 775-673-7207; email drc@tmcc.edu; RDMT 315B.
Page 1 of 38; SGA Senate Meeting Agenda
4/16/2015 TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
Created: 4/15/2015; Rev:
SGA Senate Meeting Agenda 04/22/15
b.
Open Senate Position – The senate will open the position of Senator for the Division of Liberal Arts for the
2015-16 school year, and will determine the length of the application period and date of appointment
c.
Open Treasurer Position – The senate will open the position of Treasurer for the 2015-16 school year, and
will determine the length of the application period and the date of appointment
d.
2015-16 Activities Committee Budget – The senate will review the Activities Committee Budget for next
year. Upon conclusion of discussion the senate may vote whether or not to approve the budget
e.
SGA Bylaws and Operations Manual Update - The senate will discuss the proposed updates to the Bylaws
and Operations Manual. Upon conclusion of discussion the senate may vote whether or not to adopt the
changes
f.
TMCC Policy Statement on Presidential Appointment – The senate will discuss the proposed changes to the
TMCC Bylaws. Upon conclusion of discussion the senate may vote on a position regarding the policy
g.
TMCC Policy Statement on Administrative Evaluations – The senate will discuss the proposed changes to
the TMCC Bylaws. Upon conclusion of discussion the senate may vote on a position regarding the policy
h.
On Campus Event Requests
i. Student Government Association (SGA) and TMCC Clubs and Organizations Spring Blow-Out on
Thursday 5/14/2015 from 10am-1:30pm in the outside plaza
V.
Approval of Minutes (For Possible Action)
The senate will discuss the minutes of April 8, 2015 and may choose to amend or edit the minutes. Upon
conclusion of discussion the senate may choose to approve the minutes.
VI.
Information Items
a.
Committee Reports
i. Activities Committee
ii. Elections Committee
iii. Finance Committee
iv. Ad Hoc Marketing Committee
v.
b.
President’s Council
Member Reports
i.
Stephanie Prevost, President
ii.
Kiwako Miura, Vice President
iii.
Matthew Clewett, Treasurer
iv.
Cheril Gabbidon, Secretary
v.
Morgan Sherburne, Activities Chair
vi.
Bryanna Snoddy, Clubs and Organizations Chair
vii.
Maria Lopez, Senator, Division of Business
viii.
Ryan Maloney, Senator, Division of Sciences
ix.
Ashley Myers, Senator, Division of WebCollege
x.
Rosa Rodriguez, Senator, Division of Liberal Arts
Agendas are posted outside of RDMT122, outside of SIER100, outside of VSTB B301, E.L. Cord Child Care Center outside of Rm.103, and online at www.tmcc.edu/sga. To request disability accommodation, contact the
Disability Resource Center at least ten days in advance at: 775-673-7277; fax 775-673-7207; email drc@tmcc.edu; RDMT 315B.
Page 2 of 38; SGA Senate Agenda
4/16/2015 TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
Rev.:
SGA Senate Meeting Agenda 04/22/15
xi.
c.
Jacob Allen, Senator, Division of Technical Sciences
Liaison Reports
i. Valerie Lambert, Financial Aid Liaison
d.
Advisor Reports
i. Joan Steinman, Director of Retention and Support Programs
ii. Ralph McMullen, SGA Specialist
iii. Nicole Shimabuku, Student Activities and Leadership Coordinator
VII.
Public Comment
Public comment will be taken during this agenda item. No action may be taken on a matter raised under this
item until the matter is included on an agenda as an item on which action may be taken. Comments will be
limited to two minutes per person. Persons making comment will be asked to begin by stating their name for the
record and to spell their last name. The chair may elect to allow additional public comment on a specific agenda
item when that agenda item is being considered. In accordance with Attorney General Opinion No. 00-047, as
restated in the Attorney General’s Open Meeting Law Manual, the chair may prohibit comment if the content of
that comment is a topic that is not relevant to, or within the authority of, the SGA, or if the content is willfully
disruptive of the meeting by being irrelevant, repetitious, slanderous, offensive, inflammatory, irrational or
amounting to personal attacks or interfering with the rights of other speakers
VIII.
Adjourn
Agendas are posted outside of RDMT122, outside of SIER100, outside of VSTB B301, E.L. Cord Child Care Center outside of Rm.103, and online at www.tmcc.edu/sga. To request disability accommodation, contact the
Disability Resource Center at least ten days in advance at: 775-673-7277; fax 775-673-7207; email drc@tmcc.edu; RDMT 315B.
Page 3 of 38; SGA Senate Agenda
4/16/2015 TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
Rev.:
ATTACHMENTS
Page 4 of 38
SGA Senate Agenda for April 22, 2015
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
04/16/2015
ATTACHMENTS
SGA Senate Agenda for April 22, 2015
Bylaws of the Student Government Association of
Truckee Meadows Community College
Preamble
We, the student representatives of the Student Government Association of Truckee Meadows
Community College (TMCC), in order to advance the quality of education, promote student interests,
and serve as an informed advocate of student concerns through awareness of TMCC student needs to
state agencies and public officials, do ordain and establish these bylaws of the Student Government
Association of TMCC.
The Student Government Association Senate, in exercising authority granted by its bylaws, shall
conform to rules, regulations, and policies as established by the Student Government Association
Senate. If any of the provisions of the Student Government Association Bylaws are deemed to be in
conflict with any of the rules and regulations of the Student Government Association Constitution, the
Student Government Association Constitution rules and regulations shall prevail.
The Student Government Association Senate shall abide by all Nevada System of Higher Education
(NSHE) and TMCC policies and procedures.
Article I. Name
The name of this organization shall be the Student Government Association of TMCC, hereinafter
referred to as the SGA Senate.
Section 1. SGA Body
The SGA Body consists of all TMCC students enrolled in at least one (1) credit at TMCC.
Section 2. SGA Senate
The SGA Senate shall be comprised of four (4) elected executive officers and seven (7) elected
senators.
Article II. Objectives
The objective of the SGA Senate is to serve the TMCC student body by:
•
Serving as the official voice of the student body of TMCC;
•
Providing student representation on college committees and otherwise;
•
Recommending action to the appropriate campus bodies or individuals on issues, programs,
and services affecting students;
•
Reviewing requests for new student organizations and recognizing those that meet specified
requirements;
•
Assess student opinions and needs as deemed necessary and proper;
•
Encourage student involvement on campus.
Article III. SGA Senate Executive Officers
Section 1. Officer Responsibilities
SGA President. The SGA President shall:
A. Serve as the SGA Senate representative on the TMCC President’s Advisory Council;
B. Serve as the SGA Senate representative on the TMCC Faculty Senate;
C. Serve as the SGA Senate representative on the Nevada Student Alliance;
D. Serve as the SGA President’s Council Chair;
E. Attend Board of Regents Meetings.
Page 5 of 38
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
04/16/2015
ATTACHMENTS
SGA Senate Agenda for April 22, 2015
SGA Vice President. The SGA Vice President shall:
A. Serve as the SGA Senate representative on the TMCC President’s Advisory Council;
B. Review the SGA Constitution, Bylaws, Operations Manual, and Clubs and Organizations
HandbookPolicies and make recommendations for amendments and acceptance to the SGA;
C. Support the SGA Activities Chair and SGA Clubs and Organizations Chair as required by the
SGA Senate;
D. Oversee or assign a designee to oversee all SGA sponsored events.
SGA Treasurer. The SGA Treasurer shall:
A. Serve as the SGA Senate representative on the Planning and Resource Allocation Committee;
B. Provide a balance and activity report monthly to all recognized student clubs and organizations
regarding available balances in their club accounts.
SGA Secretary. The SGA Secretary shall:
A. Serve as the SGA Senate representative on the Student Appeals Board;
All SGA Executive Officers shall equally share in the following responsibilities:
A. Attend scheduled meetings of the SGA Senate;
B. Equal participation in creating the agendas for all SGA Committees and SGA Senate Meetings;
C. Post and maintain required office hours per week;
D. Assist in the planning, implementation, and evaluation of all SGA sponsored events and
leadership trainings;
E. Watch and report on all student government related webinars;
F. Plan and implement SGA Senate Retreats with assistance from the Student Activities and
Leadership Coordinator (SAL Coordinator);
G. Vote in all decisions presented to the SGA Senate, or abstain from the vote in the event of a
conflict of interest;
H. Support SGA Committees as directed by the SGA Senate;
I. Check and respond to emails on a daily basis during the academic year and on a weekly basis
during winter and summer breaks;
J. Be available in person for SGA Special Meetings called by the SGA President as needed. SGA
Executive Officers may not miss more than two (2) SGA Senate Meetings per semester, unless
preapproved by the SGA Senate;
K. Adhere to the SGA Constitution, Bylaws, and Operations Manual;
L. Additional tasks and special assignments as requested by the SGA Senate.
Section 2. Time Commitment
Fifteen (15) service hours per week (including but not limited to):
A. Fifteen (15) direct service hours in the office or while conducting official SGA business during
the fall and spring semesters, not including the week of Thanksgiving and the week of Spring
Break;
B. Federal and state holidays may be observed by a decrease of 2.5 hours (two hours and 30
minutes) per day observed;
C. Attendance and active participation in all SGA sponsored events unless otherwise preapproved
by the SGA Senate;
D. Represent the SGA Senate at college, community, and legislative meetings as requested by
the SGA Senate;
E. Weekly meetings with the SAL Coordinator.
Section 3. Conflicts of Interest
A. Declaration. SGA Executive Officers are expected to declare a conflict of interest prior to
consideration of any matter causing a potential or actual conflict.
B. Potential conflict. A potential conflict of interest exists when a SGA Executive Officer takes
an action that reasonably could be expected to have a financial impact on that officer, a
Page 6 of 38
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
04/16/2015
ATTACHMENTS
SGA Senate Agenda for April 22, 2015
relative, or a business with which the member or member’s relative is associated. The SGA
Executive Officer may participate in an action after declaring the potential conflict and
announcing its nature.
C. Actual conflict. An actual conflict of interest exists when an action is reasonably certain to
result in a special benefit or detriment to the SGA Executive Officer, a relative, or a business
with which the member or member’s relative is associated. The member will declare the actual
conflict and announce its nature. The member must then refrain from taking any official
action.
Section 4. Compensation
Executive Officers fulfilling their duties shall be eligible to receive a stipend in the amount of fourthousand dollars ($4000) as indicated in contract (pretax). Direct deposits to be deposited into
accounts on the first business day of the following months: October, November, December, January,
March, April, May, and June.
Section 5. Term of Office
No student shall hold more than one (1) SGA Senate position at a time. No student shall be eligible to
serve more than a total of three (3) fiscal years on the SGA Senate. Any part of a term served in
excess of four (4) months shall be considered one (1) full fiscal year. If elected, a term is defined as
one (1) fiscal year. If appointed, the term is the remaining time for that fiscal year.
Article IV. SGA Senate Senators
Section 1. Representation
A.
B.
C.
D.
E.
F.
G.
Clubs and Organizations Chair
Activities Chair
Division of Technical Sciences
Division of Business
Division of Liberal Arts
Division of Sciences
Division of WebCollege
Section 2. Responsibilities
A. SGA Clubs and Organizations Chair. The SGA Clubs and Organizations Chair shall:
a. Make recommendations to the SGA Senate regarding new clubs and renewing club and
organization applications;
b. Ensure clubs and organizations are adhering to the club and organization requirements
as outlined in the SGA Bylaws and SGA Clubs and Organizations HandbookPolicies;
c. Promote student participation in current clubs and organizations;
d. Encourage and foster the development of new clubs and organizations;
e. Advertise recognized and approved club and organization events on SGA social media
outlets;
f. Provide recommendations for approval to the SGA of all SGA Club and Organization
events;
g. Keep a running list of SGA approved club events;
h. Provide club and organization training.
B. SGA Activities Chair. The SGA Activities Chair shall:
a. Chair the SGA Activities Committee;
b. Prepare and post the approved agenda for the Activities Committee meetings in
compliance with the Nevada Open Meeting Law;
c. Create Activities Committee Minutes and audio recordings, and make activities records
and reports available to members and the community as required by the Nevada Open
Meeting Law;
d. Provide training on event planning;
Page 7 of 38
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
04/16/2015
ATTACHMENTS
SGA Senate Agenda for April 22, 2015
e.
C.
D.
E.
F.
G.
Plan, implement, and execute all SGA sponsored and co-sponsored events with
assistance from the SGA Vice President.
SGA Division of Technical Sciences. The SGA Senator for the Division of Technical Sciences
shall:
a. Serve as the SGA Senate representative for the Division of Technical Sciences;
b. Serve a minimum of two (2) office hours per month at the TMCC IGT Applied
Technology Center.
SGA Division of Business. The SGA Senator for the Division of Business shall:
a. Serve as the SGA Senate representative for the Division of Business;
b. Serve as the SGA Senate representative on the TMCC Financial Literacy Committee;
c. Serve a minimum of two (2) office hours per month at the TMCC Meadowood Center.
SGA Division of Liberal Arts. The SGA Senator for the Division of Liberal Arts shall:
a. Serve as the SGA Senate representative for the Division of Liberal Arts;
b. Serve a minimum of two (2) office hours per month at the TMCC Meadowood Center.
SGA Division of Sciences. The SGA Senator for the Division of Sciences shall:
a. Serve as the SGA Senate representative for the Division of Sciences;
b. Serve a minimum of two (2) office hours per month at the TMCC High Tech Center at
Redfield.
SGA Division of WebCollege. The SGA Senator for the Division of WebCollege shall:
a. Serve as the SGA Senate representative for the Division of Web College;
b. Serve as the SGA Senate representative on the TMCC Technology Committee;
c. Serve a minimum of two (2) office hours per month at the TMCC IGT Applied
Technology Center.
All SGA Senators shall equally share in the following responsibilities:
A. Attend regularly scheduled meetings of the SGA Senate;
B. Post and maintain required office hours per week;
C. Assist in the planning, implementation, and evaluation of all SGA sponsored events and
leadership trainings;
D. Watch and report on all student government related webinars;
E. Vote in all decisions presented to the SGA Senate, or abstain from the vote in the event of a
conflict of interest;
F. Serve on SGA committees as directed by the SGA Senate;
G. Check and respond to emails on a daily basis during the academic year and on a weekly basis
during winter and summer breaks;
H. Be available in person for SGA Special Meetings called by the SGA Officers as needed;
I. SGA Senators may not miss more than two (2) SGA Senate meetings per semester, unless
preapproved by the SGA Senate;
J. Adhere to the SGA Constitution, Bylaws, and Operations Manual;
K. Additional tasks and special assignments as requested by the SGA Senate and Executive
Officers.
Section 3. Time Commitment
Required sEight (8) service hours per week (including but not limited to):
A. Senators are required to serve eEight (8) direct service hours in the office or while conducting
official SGA business during the fall and spring semesters, not including the week of
Thanksgiving and the week of Spring Break. The Activities Chair and Clubs and Organizations
Chair are required to serve ten (10) direct service hours in the office or while conducting
official SGA business during the fall and spring semesters, not including the week of
Thanksgiving and the week of Spring Break. . The Activities Chair is required to serve an
additional 2 hours per week, to equal a total of ten (10) direct service hours.
B. Federal and state holidays may be observed by a decrease of .75 hours (45 minutes) per day
observed for Senators, and 1 hour (60 minutes) per day for the Activities Chair and Clubs and
Organizations Chair;
C. Attendance and active participation in all SGA sponsored events unless otherwise preapproved
by the SGA Senate;
Page 8 of 38
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
04/16/2015
ATTACHMENTS
SGA Senate Agenda for April 22, 2015
D. Represent the SGA Senate at college, community, and legislative meetings as requested by
the SGA Senate;
Section 4. Conflicts of Interest
A. Declaration. SGA Senate members are expected to declare a conflict of interest prior to
consideration of any matter causing a potential or actual conflict.
B. Potential conflict. A potential conflict of interest exists when an SGA Senate member takes
an action that reasonably could be expected to have a financial impact on that member, a
relative, or a business with which the member or member’s relative is associated. The SGA
Senate member may participate in an action after declaring the potential conflict and
announcing its nature.
C. Actual conflict. An actual conflict of interest exists when an action is reasonably certain to
result in a special benefit or detriment to the SGA Senate member, a relative, or a business
with which the member or member’s relative is associated. The member will declare the actual
conflict and announce its nature. The member must then refrain from taking any official
action.
Section 5. Compensation
SGA Senators fulfilling their duties shall be eligible to receive a stipend in the amount of one thousand
nine hundred and twenty dollars ($1920) as indicated in contract (pretax). Direct deposits to be
deposited on the first business day of the following months: October, November, December, January,
March, April, May, and June. The SGA Activities Cchair and Clubs and Organizations Chair fulfilling
their duties shall be eligible to receive a stipend in the amount of two thousand four hundred dollars
($2400) as indicated in contract (pretax). Direct deposits to be deposited on the first business day of
the months listed above.
Section 6. Term of Office
No student shall hold more than one (1) SGA Senate position at a time. No student shall be eligible to
serve more than a total of three (3) fiscal years on the SGA Senate. Any part of a term served in
excess of four (4) months shall be considered one (1) full fiscal year. If elected, a term is defined as
one (1) fiscal year. If appointed, the term is the remaining time for that fiscal year.
Article V. Committees
Section 1. Creation
Standing, special, or Ad Hoc Committees may be created by the SGA Senate.
Section 2. Duties
There shall be the following standing committees of the SGA: Activities, Elections, Finance, and SGA
President’s Council:
A. Activities. The Activities Committee shall plan and conduct the SGA sponsored and cosponsored social and educational activities approved by the SGA Senate. The Activities Chair
shall chair the committee.
B. Elections. The Elections Committee may be convened for the purpose of adjudicating cases
arising from the SGA Elections Packet and processes. Decisions of the Elections Committee
shall be binding. The Elections Committee shall be comprised of two (2) appointed SGA
Senate members not entered in the election, two (2) appointed TMCC students-at-large not
entered in the election, the TMCC Student Conduct Officer or designee, and the SGA Faculty
Advisor who shall serve as the Elections Committee Chair. The Elections Committee Chair
Page 9 of 38
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
04/16/2015
ATTACHMENTS
SGA Senate Agenda for April 22, 2015
shall not have voting rights on the Elections Committee. The committee members shall be
appointed by the Elections Committee Chair.
C. Finance. The Finance Committee shall develop and recommend to the SGA Senate the
annual SGA budget and review funding requests in accordance with the SGA Clubs and
Organizations HandbookPolicies. The SGA Treasurer shall chair the committee.
D. SGA President’s Council. The President’s Council has been established as an information
sharing and communications assembly for all SGA recognized student clubs and organizations.
The committee shall consist of a member from each officially recognized SGA club or
organization. The committee shall receive administrative guidance from the SAL Coordinator
who shall serve as a non-voting member of the committee. The SGA President shall chair the
committee.
Section 3. Committee Rules and Regulations
A. A committee secretary, to be appointed by the committee chair, shall post and maintain all
agendas, minutes, and audio recordings in accordance with the Nevada Open Meeting Law;
B. OneTwo (12) senators shall serve on each standing committee, with the exception of the SGA
President’s Council;
C. Standing committees are established with the power to appoint such subcommittees as are
required to carry out responsibilities;
D. Standing committees shall report as necessary, or as called upon to do so by the SGA Senate.
Section 4. Additional Committees
The SGA Senate may establish special and/or Ad Hoc committees to assist in the discharge of its
responsibilities, undertaking special charges which do not fall under the purview of standing
committees. These committees, once formed, shall have a finite lifespan and shall observe the same
operational procedures as specified for standing committees.
Section 5. Committee Membership
Each committee shall consist of a chair and at least two (2) members. A SGA Senator may not chair
more than one (1) standing committee at a time. Any current TMCC student may be a voting member
of a SGA committee. TMCC students, who wish to participate as a voting member of a SGA
committee, must notify the committee chair of their desire to serve on the committee in writing by the
third Friday of the semester in which they wish to participate. If there are no TMCC students who
indicate they wish to participate by the third Friday of the semester the committee chair may recruit
committee members to serve on the committee as needed.
Section 6. Quorum
A majority of the membership (more than half) shall constitute a quorum to conduct business.
Article VI. Meetings
Section 1. Senate Meetings
A. Regular Meetings. Regular meetings of the SGA Senate shall be held for the duration of the
fall and spring semesters unless otherwise ordered by the membership. Meetings will not be
held the week of Thanksgiving and Spring Break. The SGA Senate shall determine the time
and place of the meeting. The time and place to be identified in the meeting notice. Notice
shall be given in accordance with the Nevada Open Meeting Law.
B. Special Meetings. Special meetings of the SGA Senate may be called by the SGA President
or upon the written request of five (5) members of the SGA Senate. The purpose of the
meeting shall be stated in the notice of the meeting. Notice shall be given in accordance with
the Nevada Open Meeting Law.
Page 10 of 38
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
04/16/2015
ATTACHMENTS
SGA Senate Agenda for April 22, 2015
Section 2. Standing and Ad Hoc Committee Meetings
A. Regular Meetings. Regular meetings of the SGA standing committees shall be held for the
duration of the fall and spring semesters unless otherwise ordered by the membership.
Meetings will not be held the week of Thanksgiving and Spring Break. The committee chair
shall determine the time and place of the meeting. The time and place to be identified in the
meeting notice. Notice shall be given in accordance with the Nevada Open Meeting Law.
B. Special Meetings. Special meetings of standing, special, or Ad Hoc committees may be
called by the SGA President or upon the written request of five (5) members of the SGA
Senate. The purpose of the meeting shall be stated in the notice of the meeting. Notice shall
be given in accordance with the Nevada Open Meeting Law.
Section 3. Special Rules of Order
A. Meetings shall conform to all mandates of the Nevada Open Meeting Law and the Code of
Ethical Standards as based on NRS 281A.400-281A.480;
B. Meetings shall not exceed three (3) hours in length unless otherwise determined by the
membership;
C. The privilege of the floor at regular SGA Senate Meetings shall be granted to any SGA member
or visitor upon proper request and recognition from the SGA President.
Article VII. Elections
Section 1. Qualifications
A. Executive Officers. Candidates seeking a SGA Executive Officer position shall:
a. Take a minimum of six (6) credit hours in the current academic semester and each
semester while in office;
b. Possess and maintain a cumulative grade point average of at least 2.25;
c. Be in good standing with TMCC. Good standing is defined as not serving any
disciplinary sanctions of student conduct as determined by the SAL Coordinator;
d. Candidates running for the SGA Secretary position must have completed English 101
with a “C” grade or better prior to taking office;
e. Newly elected officers are required to shadow the current holder of the position for a
minimum of thirty (30) calendar days. Exceptions can be made at the discretion of the
current SGA Senate;
f. Newly elected officers are required to attend all SGA trainings and retreats.
Exceptions can be made at the discretion of the current SGA Senate.
B. Senators. Candidates for SGA Senator positions shall:
a. Take a minimum of six (6) credit hours in the current academic semester and each
semester while in office;
b. Possess and maintain a cumulative grade point average of at least 2.25;
c. Be in good standing with TMCC. Good standing is defined as not serving any
disciplinary sanctions of student conduct as determined by the SAL Coordinator;
d. Newly elected Senators are required to shadow the current holder of the position for a
minimum of thirty (30) calendar days. Exceptions can be made at the discretion of the
current SGA Senate;
e. Newly elected senators are required to attend all SGA trainings and retreats.
Exceptions can be made at the discretion of the current SGA Senate..
Section 2. Timing
SGA Executive Officers and Senators shall be elected annually by the TMCC student body in AprilApril.
To serve a term of one (1) fiscal year beginning with the next fiscal year (July 1 – June 30) or until
successors are elected and installed. The SGA President shall have the power to change the election
dates with approval of the SGA Senate. The candidate who receives the highest number of votes shall
be elected.
Page 11 of 38
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
04/16/2015
ATTACHMENTS
SGA Senate Agenda for April 22, 2015
Section 3. Eligibility of Voters
TMCC students currently enrolled in a minimum of one (1) academic credit shall be eligible to cast
ballots.
Section 4. Term of Office
No student shall hold more than one (1) SGA position at a time. No student shall be eligible to serve
more than a total of three (3) fiscal years on the SGA Senate. Any part of a term served in excess of
four (4) months shall be considered a full fiscal year. A term is defined as one (1) fiscal year if
elected. If appointed, the term is the remaining time for that fiscal year.
Section 5. Elections Grievance Procedure
A. Any current student shall be permitted to file a grievance;
B. Grievances may be submitted to the SAL Coordinator within ten (10) business days of the
alleged misconduct. Grievances will not be accepted after the deadline has elapsed;
C. Grievances must be filed using the standard Election Grievance Form, available on the SGA
website;
D. Grievances must list which provisions of the Elections Rules and/or Appendix L in the College
Catalog were violated;
E. Upon receipt of a complete Grievance Form the Elections Committee will set a date, time, and
place for the Grievance Hearing.
F. Grievance Hearings shall follow the prescribed format:
a. At the onset of the meeting, the Elections Committee Chair shall read the official title
of the grievance;
b. At that time, each side will have ten (10) minutes to present their case. This is a hard
time limit and involved parties will be cut off by the committee chair after a party’s
time period has elapsed;
c. Following the opening arguments, each side will be permitted to ask the opposition
five (5) questions. Questions should be directed to the committee, should the chair
deem the question appropriate, relevant, and non-repetitive, the chair will direct the
question to the appropriate party. During the question portion, no new information or
charges may be introduced. Responses will be limited to one (1) minute;
d. Following questions, each side will have two (2) minutes for closing arguments;
e. The time limits and question counts are subject to the chair’s discretion, and may be
changed to gain a fuller understanding of the issues at hand.
G. The Elections Committee shall assess and enforce all penalties.
a. The campaign will be notified of any penalties incurred within one (1) business day of
the hearing;
b. Penalties may require a campaign to correct an action that is in conflict with a
provision set forth in the Election Rules. If such corrective action is feasible, it must
be completed within twenty-four (24) hours of the Elections Committee notifying the
campaign. Failure to complete the correction will be subject to disqualification;
c. Violations of the Election Rules and/or Appendix L in the College Catalog may result in
disqualification, reprimand, restitution, probation, or suspension.
Section 6. Recall
Recall shall be initiated in the following manner:
A. Any student who is a member of the SGA may initiate a recall;
B. Reason(s) for a recall and the name(s) of the person(s) being recalled must be on a petition.
Ten (10) percent or more of the current student body must sign the petition. This petition
must then be presented to the SGA Elections Committee. At this time, election procedures
shall be initiated. Officer(s) and/or senator(s) shall be removed from office by a majority vote
of the SGA Elections Committee;
Page 12 of 38
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
04/16/2015
ATTACHMENTS
SGA Senate Agenda for April 22, 2015
C. Another election shall take place within twenty-five (25) calendar days from the time the
petition is presented to the SGA Elections Committee. That person (those persons) removed
from office by recall shall be eligible to run again, as will any/all qualified person(s) who wish
to oppose him/her.
Article VIII. SGA Senator Misconduct
Procedures for addressing the misconduct of SGA Senators outside of meetings shall follow the
process outlined in TMCC’s Rules and Disciplinary Procedures for Students (TMCC College Catalog,
Appendix L).
Any member of the SGA Senate may be put on probation or be removed from office by a 2/3 majority
vote (67%) of SGA Senate. Probation must be initiated by a written notification from the SGA
President or SAL Coordinator stating that the member has been put on probation and the reasons for
that probation within a week of the decision.
A. More than one (1) probation during the term may be grounds for removal from office;
B. Failure to maintain the required GPA, attend SGA Senate Meetings, or keep office hours as set
forth in the SGA Bylaws shall constitute nonfeasance and may be grounds for removal from
office;
C. Improper use of student fee monies may be grounds for impeachment;
D. Any member of the student body may bring impeachment charges against any SGA Executive
Officer or Senator. Once charges are filed, a Judicial Board shall be immediately established.
If the offense(s) for which the SGA officer is being impeached involves violation(s) of the
TMCC Student Code of Conduct, the officer will also be subject to additional disciplinary
procedures under TMCC’s Rules and Disciplinary Procedures for Students (TMCC College
Catalog, Appendix L).
Article IX. Student Clubs and Organizations
Section 1. Definition
The term “student club and organization” shall apply to all recognized groups which conform to the
qualifications of the SGA.
Section 2. Purpose
Only those organizations shall be recognized which have as a purpose one or more of the following:
A. To increase and stimulate the student’s knowledge and interest in a curricular field;
B. To promote a feeling of fellowship among students with similar interests;
C. To sponsor educational and recreational activities.
Section 3. Membership
Membership in SGA clubs and organizations shall be open to all students enrolled in at least one (1)
credit at TMCC. SGA clubs and organizations may have honorary non-voting members. SGA clubs
and organizations may not discriminate with respect to membership, programs, or activities on the
basis of sex, age, race, color, religion, physical or mental disability, creed, national origin, veteran
status, sexual orientation, genetic information, gender identity, or gender expression. SGA clubs and
organizations may join nationally recognized organizations, as applicable.
Section 4. Responsibilities
SGA recognized student clubs and organizations shall:
Page 13 of 38
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
04/16/2015
ATTACHMENTS
•
Maintain an executive board of four (4) members currently enrolled in a minimum of one (1)
TMCC credit;
•
Hold a minimum of one (1) regularly scheduled meeting per month during the academic year;
•
Plan and host a minimum of one (1) event or activity each fall and spring semester;
•
Submit reports as requested by the SGA and Clubs and Organizations Chair and the SAL
Coordinator;
•
Complete SGA Club and Organization Training as requested by the SGA;
•
One representative from each Club or Organization must attend the SGA President’s Council
Meetings which are held on the second Friday of every month at 10am during the academic
year. More than one (1) absence per academic year may result in probationary status for the
club or organization;
•
Develop and maintain an organization constitution and/or bylaws;
•
Conform to rules, regulations, and policies as established by the Nevada System of Higher
Education (NSHE), the Board of Regents, and as outlined in TMCC’s Rules and Disciplinary
Procedures for Students (TMCC College Catalog, Appendix L);
•
Abide by all SGA, TMCC, and NSHE policies and procedures.
If any of the provisions of the student club or organization constitution or bylaws are deemed to be in
conflict with the SGA Constitution, Bylaws, Clubs and Organizations HandbookPolicies, or any of the
NSHE rules, regulations, and policies, the SGA Constitution and Bylaws and NSHE rules, regulations,
and policies shall prevail.
SGA Senate Agenda for April 22, 2015
Formatted: Space After: 6 pt, Line spacing: single
Formatted: Space After: 6 pt
Section 5. Sanctions Regarding Official Recognition
A. Probationary Status. The first failure to fulfill the required student clubs/organizations
responsibilities as set forth in the SGA Bylaws, the SGA Senate may place the student club or
organization on probation and will impose a $50 fine charged to their club account. Any
student club or organization may be put on probation by a majority vote (51%) of the SGA
Senate. If their club account has insufficient funds, the fine may be imposed the following
semester. Probationary status still grants "recognition" to student clubs/organizations. To be
removed from probationary status, the club or organization must demonstrate a commitment
to the student club/organization responsibilities as set forth in the SGA Bylaws for a period
designated by the SGA Senate.
1. The first failure to fulfill the required student club and organization responsibilities as set forth
in the SGA Bylaws, and Clubs and Organizations Handbook, the SGA Senate shall place the
student club or organization on probation. Any student club or organization may be put on
probation by a majority vote (51%) of the SGA Senate. Probationary status still grants
“recognition” to student clubs and organizations, however all future funding opportunities will
be revoked. To be removed from probationary status, the club or organization must
demonstrate a commitment to the student club and organization responsibilities as set forth in
the SGA Bylaws and Clubs and Organizations Handbook for a period of one (1) full SGA
Funding Period. If the student club or organization is put on probation during the Spring II
Funding Period, the club or organization must demonstrate a commitment to the student club
and organization responsibilities as set forth in the SGA Bylaws and Clubs and Organizations
Handbook for a period of two (2) full SGA Funding Periods (Summer Funding and Fall I
Funding).
B. Revocation of Official Recognition. The second failure to fulfill the required student club
and organization responsibilities as set forth in the SGA Bylaws, shall constitute non-feasance
and may be grounds for revocation of official recognition. Any student club or organization
recognition may be revoked by a majority vote (51%) of the SGA Senate. Once recognized
status has been revoked, the student organization loses all future funding opportunities and
financial provisions associated with official recognition, as well as the opportunity to utilize
Page 14 of 38
Formatted: Font: 9 pt, Font color: Auto
Formatted: Level 4, Space After: 7.5 pt, Line spacing:
single, Numbered + Level: 1 + Numbering Style: A, B, C, … +
Start at: 1 + Alignment: Left + Aligned at: 0.25" + Indent
at: 0.5"
Formatted: Font: Verdana, 9 pt
Formatted: Font: 9 pt, Font color: Auto
Formatted: Space After: 0 pt, Numbered + Level: 1 +
Numbering Style: A, B, C, … + Start at: 1 + Alignment: Left +
Aligned at: 0.25" + Indent at: 0.5"
Formatted: Font: Not Bold
Formatted: Font: 9 pt
Formatted: Level 4, Space After: 0 pt, Line spacing: single,
Numbered + Level: 1 + Numbering Style: A, B, C, … + Start
at: 1 + Alignment: Left + Aligned at: 0.25" + Indent at:
0.5"
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
04/16/2015
ATTACHMENTS
campus resources and schedule meetings on any of the TMCC campuses. Once official
recognition has been revoked, the club or organization must wait one calendar year before
another application for recognition will be reviewed by the SGA Senate.
In the event of a violation that could result in probationary status or revocation of recognition of the
club/organization, a meeting will be called with the club president, club advisor, SGA President, and
Student Activities and Leadership Coordinator or designee to review the potential disciplinary action
prior to the SGA voting on the item. If a club or organization is on a SGA Senate Agenda for possible
disciplinary action(s), the club president and advisor will receive advance notice via email from the
SGA President.
2. Revocation of Official Recognition. The second failure to fulfill the required student club
and organization responsibilities as set forth in the SGA Bylaws shall constitute nonfeasance
and may be grounds for revocation of official recognition. Any student club or organization
recognition may be revoked by a majority vote (51%) of the SGA Senate. Once recognized
status has been revoked, the student organization loses all future funding opportunities and
financial provisions associated with official recognition, as well as the opportunity to utilize
campus resources and schedule meetings on any of the TMCC campuses. Once official
recognition has been revoked, the club or organization must wait one (1) calendar year before
another application for recognition will be reviewed by the SGA Senate.
SGA Senate Agenda for April 22, 2015
Formatted: Font: 9 pt, Bold, Font color: Custom
Color(RGB(17,17,17))
Formatted: Space After: 0 pt, Line spacing: single
Formatted: Font: 9 pt
Formatted: Space After: 6 pt
Section X. Amendments to Bylaws
The SGA Senate shall propose amendments to the SGA Bylaws when deemed necessary by two-thirds
(2/3) majority vote (67%) of the SGA Senate. Amendments to the SGA Bylaws shall take effect
immediately upon approval of the SGA Senate, or otherwise as noted by the SGA Senate.
Page 15 of 38
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
04/16/2015
ATTACHMENTS
SGA Senate Agenda for April 22, 2015
SGA OPERATIONS MANUAL
Page 16 of 38
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
04/16/2015
ATTACHMENTS
SGA Senate Agenda for April 22, 2015
Table of Contents
Getting Started .................................................................................................................................................................................6
About the Student Government Association ...............................................................................................................................6
Mission Statement .......................................................................................................................................................................6
Oath of Office ...............................................................................................................................................................................6
Leave a Legacy and Accomplish Your Goals .................................................................................................................................6
SGA Meetings ...............................................................................................................................................................................7
Who’s Who in the Association .........................................................................................................................................................7
General Explanation of Roles .......................................................................................................................................................7
President...................................................................................................................................................................................7
Vice President ...........................................................................................................................................................................7
Treasurer ..................................................................................................................................................................................7
Secretary...................................................................................................................................................................................8
Clubs and Organizations Chair..................................................................................................................................................8
Activities Chair ..........................................................................................................................................................................8
Academic Division Senators......................................................................................................................................................8
Channels of Communication ........................................................................................................................................................8
College Governance..........................................................................................................................................................................9
College Organizational Chart........................................................................................................................................................9
NSHE Board of Regents ................................................................................................................................................................9
Campus Strategic Master Plan .....................................................................................................................................................9
The Office .........................................................................................................................................................................................9
Office Etiquette and Professionalism ...........................................................................................................................................9
SGA Equipment ......................................................................................................................................................................... 10
Setting Office Hours .................................................................................................................................................................. 10
Recommended Things to do in the Office ................................................................................................................................. 10
Attendance Requirements ............................................................................................................................................................ 11
Mandatory Events and SGA Meetings....................................................................................................................................... 11
Reporting Absences & Absence Make-Up................................................................................................................................. 11
Procedural Information ................................................................................................................................................................. 11
Robert’s Rules of Order ............................................................................................................................................................. 11
Nevada Open Meeting Law ....................................................................................................................................................... 13
Page 17 of 38
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
04/16/2015
ATTACHMENTS
SGA Senate Agenda for April 22, 2015
How to Create and Post an Agenda and Minutes ..................................................................................................................... 13
SGA Events and Activities .............................................................................................................................................................. 14
SGA Signature Events ................................................................................................................................................................ 14
Description of Programs & Services .......................................................................................................................................... 15
Timeline and Checklist for Event Planning ................................................................................................................................ 15
On Campus Event Requests ...................................................................................................................................................... 15
Off Campus Event Requests ...................................................................................................................................................... 15
Student Government Association Travel Guidelines................................................................................................................. 16
Financial Information .................................................................................................................................................................... 19
SGA Budgets .............................................................................................................................................................................. 19
SGA Annual Operating Budget (EK05) ................................................................................................................................... 19
SGA Annual Activities Budget (EK26)..................................................................................................................................... 19
Budget Request Process ............................................................................................................................................................ 19
Co-Sponsorship of Events.......................................................................................................................................................... 19
Social Networking Policies......................................................................................................................................................... 20
Purchasing Policy and Procedure .............................................................................................................................................. 20
Cash or Cash Equivalents Which Include Gift Cards and Gift Certificates................................................................................. 20
Hosting ...................................................................................................................................................................................... 20
Payment through the SGA Purchasing Cards ............................................................................................................................ 21
Induction Ceremony .................................................................................................................................................................. 21
Getting Started .................................................................................................................................................................................4
About the Student Government Association ...............................................................................................................................4
Mission Statement .......................................................................................................................................................................4
Oath of Office ...............................................................................................................................................................................4
Leave a Legacy and Accomplish Your Goals .................................................................................................................................4
SGA Meetings ...............................................................................................................................................................................5
Who’s Who in the Association .........................................................................................................................................................5
General Explanation of Roles .......................................................................................................................................................5
President...................................................................................................................................................................................5
Vice President ...........................................................................................................................................................................5
Treasurer ..................................................................................................................................................................................5
Secretary...................................................................................................................................................................................6
Clubs and Organizations Chair..................................................................................................................................................6
Page 18 of 38
Formatted: Default Paragraph Font, Check spelling
and grammar
Formatted: Default Paragraph Font, Check spelling
and grammar
Formatted: Default Paragraph Font, Check spelling
and grammar
Formatted: Default Paragraph Font, Check spelling
and grammar
Formatted: Default Paragraph Font, Check spelling
and grammar
Formatted: Default Paragraph Font, Check spelling
and grammar
Formatted: Default Paragraph Font, Check spelling
and grammar
Formatted: Default Paragraph Font, Check spelling
and grammar
Formatted: Default Paragraph Font, Check spelling
and grammar
Formatted: Default Paragraph Font, Check spelling
and grammar
Formatted: Default Paragraph Font, Check spelling
and grammar
Formatted: Default Paragraph Font, Check spelling
and grammar
Formatted: Default Paragraph Font, Check spelling
and grammar
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
04/16/2015
ATTACHMENTS
Activities Chair ..........................................................................................................................................................................6
Academic Division Senators......................................................................................................................................................6
Channels of Communication ........................................................................................................................................................6
College Governance..........................................................................................................................................................................7
College Organizational Chart........................................................................................................................................................7
NSHE Board of Regents ................................................................................................................................................................7
Campus Strategic Master Plan .....................................................................................................................................................7
The Office .........................................................................................................................................................................................7
Office Etiquette and Professionalism ...........................................................................................................................................7
SGA Senate Agenda for April 22, 2015
Formatted: Default Paragraph Font, Check spelling
and grammar
Formatted: Default Paragraph Font, Check spelling
and grammar
Formatted: Default Paragraph Font, Check spelling
and grammar
Formatted: Default Paragraph Font, Check spelling
and grammar
Formatted: Default Paragraph Font, Check spelling
and grammar
Formatted: Default Paragraph Font, Check spelling
and grammar
SGA Equipment ............................................................................................................................................................................8
Formatted: Default Paragraph Font, Check spelling
and grammar
Setting Office Hours .....................................................................................................................................................................8
Formatted: Default Paragraph Font, Check spelling
and grammar
Recommended Things to do in the Office ....................................................................................................................................8
Attendance Requirements ...............................................................................................................................................................9
Formatted: Default Paragraph Font, Check spelling
and grammar
Mandatory Events and SGA Meetings..........................................................................................................................................9
Formatted: Default Paragraph Font, Check spelling
and grammar
Reporting Absences & Absence Make-Up....................................................................................................................................9
Formatted
...
Procedural Information ....................................................................................................................................................................9
Formatted
...
Robert’s Rules of Order ................................................................................................................................................................9
Formatted
...
Formatted
...
Formatted
...
Formatted
...
SGA Events and Activities .............................................................................................................................................................. 12
Formatted
...
SGA Signature Events ................................................................................................................................................................ 12
Formatted
...
Description of Programs & Services .......................................................................................................................................... 12
Formatted
...
Formatted
...
Formatted
...
Formatted
...
Off Campus Event Requests ...................................................................................................................................................... 13
Formatted
...
Student Government Association Travel Guidelines................................................................................................................. 14
Formatted
...
Financial Information .................................................................................................................................................................... 17
Formatted
...
Formatted
...
Formatted
...
Formatted
...
SGA Annual Activities Budget (EK26)..................................................................................................................................... 17
Formatted
...
Budget Request Process ............................................................................................................................................................ 17
Formatted
...
Co-Sponsorship of Events.......................................................................................................................................................... 17
Formatted
...
Formatted
...
Formatted
...
Nevada Open Meeting Law ....................................................................................................................................................... 10
How to Create and Post an Agenda and Minutes ..................................................................................................................... 11
Timeline and Checklist for Event Planning ................................................................................................................................ 13
On Campus Event Requests ...................................................................................................................................................... 13
SGA Budgets .............................................................................................................................................................................. 17
SGA Annual Operating Budget (EK05) ................................................................................................................................... 17
Social Networking Policies......................................................................................................................................................... 18
Page 19 of 38
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
04/16/2015
ATTACHMENTS
Purchasing Policy and Procedure .............................................................................................................................................. 18
Cash or Cash Equivalents Which Include Gift Cards and Gift Certificates................................................................................. 18
Hosting ...................................................................................................................................................................................... 18
Payment through the SGA Purchasing Cards ............................................................................................................................ 19
Induction Ceremony .................................................................................................................................................................. 19
SGA Senate Agenda for April 22, 2015
Formatted: Default Paragraph Font, Check spelling
and grammar
Formatted: Default Paragraph Font, Check spelling
and grammar
Formatted: Default Paragraph Font, Check spelling
and grammar
Formatted: Default Paragraph Font, Check spelling
and grammar
Formatted: Default Paragraph Font, Check spelling
and grammar
Page 20 of 38
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
04/16/2015
ATTACHMENTS
SGA Senate Agenda for April 22, 2015
Getting Started
About the Student Government Association
The Student Government Association (SGA) of Truckee Meadows Community College is the name of the student body
at TMCC. The SGA encompasses all students currently enrolled at Truckee Meadows Community College. Anyone
taking at least one class at TMCC is a SGA member.
The SGA Senate is elected every spring semester by the student body or is appointed by the current SGA Senate. The
SGA Senate consists of the president, vice president, treasurer, secretary, and seven senators. The SGA Senate
provides a variety of programs and activities for students. In addition, the SGA Senate makes recommendations and
contributes opinions and information to the college administration, the system, and Board of Regents regarding
student concerns.
The SGA Senate oversees and provides support to all recognized TMCC Student Club/Organizations.
For more information on the SGA, please refer to the SGA Constitution and Bylaws.
Mission Statement
The SGA conducts its business and engages in projects that are dedicated to advancing the overall quality of the total
learning experience. The SGA seeks to accomplish this mission by:
•
•
•
•
Providing effective and responsive student governance;
Promoting student activities as an enhancement to the overall learning experience;
Promoting the general welfare of all students; and
Advocating student rights and concerns.
Oath of Office
All student government officials shall, upon the beginning of their term of office, take the following oath of office,
administered by the TMCC President at the Annual Student Awards Ceremony, in the presence of witnesses.
“I, (official’s name) do solemnly swear that I will faithfully represent the interests of the student body of Truckee
Meadows Community College. I will support and promote the Student Government Association Mission and Goals, and
will adhere to the SGA Constitution and Bylaws. I further promise to faithfully execute the office of (name of office)
for the (academic year) academic year.”
Leave a Legacy and Accomplish Your Goals
Being in the SGA is a BIG DEAL! You were elected to make a difference for students at TMCC. The students of TMCC
trust in you to fulfill your obligations and accomplish things to make this a better place. Pick a few things that you
would like to achieve during your term and GET THEM DONE! Remember that you are working for “the students” not
for yourself, so your goals should not be personal in nature. You want to be able to look back on the year and have
completed projects to improve the campus, not look back and say, “Well I worked on a lot of things, but I really have
nothing to show for it.” Here are a few pointers on accomplishing your goals.
1. Set Goals that Motivate You. When you set goals for yourself, it is important that they motivate you; this
means making sure that they are important to you, and that there is value in achieving them. If you have
little interest in the outcome, or they are irrelevant given the larger picture, then the chances of you putting in
the work to make them happen are slim. Motivation is key to achieving goals.
2. Set SMART Goals. You have probably heard of "SMART goals" already. But do you always apply the rule?
The simple fact is that for goals to be powerful, they should be designed to be SMART. There are many
variations of what SMART stands for, but the essence is this – goals should be:
a.
Specific. Your goal must be clear and well defined.
b.
Measurable. Include precise amounts, dates, and so on in your goals so you can measure your
degree of success.
c.
Attainable. Make sure that it's possible to achieve the goals you set.
d.
Relevant. Goals should be relevant to the direction you want your life and career to take.
Page 21 of 38
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
04/16/2015
ATTACHMENTS
e.
SGA Senate Agenda for April 22, 2015
Time Bound. Your goals must have a deadline.
3. Set Goals in Writing. The physical act of writing down a goal makes it real and tangible. You have no
excuse for forgetting about it. As you write, use the word "will" instead of "would like to" or "might." For
example, "I will reduce my operating expenses by ten (10) percent this year," not "I would like to reduce my
operating expenses by ten (10) percent this year." The first goal statement has power and you can "see"
yourself reducing expenses, the second lacks passion and gives you an excuse if you get sidetracked.
4. Make an Action Plan. This step is often missed in the process of goal setting. You get so focused on the
outcome that you forget to plan all of the steps that are needed along the way. By writing out the individual
steps, and then crossing each one off as you complete it, you'll realize that you are making progress toward
your ultimate goal. This is especially important if your goal is big, demanding, or long-term.
5. Stick With It! Remember, goal setting is an ongoing activity not just a means to an end. Build in reminders
to keep yourself on track and make regular time-slots available to review your goals.
SGA Meetings
SGA Senate Meetings occur during the academic semester every Wednesday from 2pm – 5pm in RDMT122 unless
otherwise ordered by the membership. Special meetings of the Senate may be called by the SGA President or up on
the written request of five (5) of the members of the SGA Senate. Meetings are generally not held the week of
Thanksgiving and the week of Spring Break. Notice shall be given and minutes recorded and available for public
inspection in accordance with the Nevada Open Meeting Law. For more detailed information regarding SGA Meetings,
please refer to the SGA Bylaws.
Who’s Who in the Association
General Explanation of Roles
President
•
Call and preside over meetings of the SGA.
•
Serve as the primary SGA representative to administrators, faculty, and staff.
•
Represent students at various college committee meetings.
•
Attend the Nevada System of Higher Education (NSHE) Board of Regent’s Meetings as requested by the TMCC
President.
•
Manage all delegated tasks of the SGA.
•
Chair the SGA Senate and SGA President’s Council meetings.
•
Adhere to the Nevada Open Meeting Law.
•
Keep and make available to the public SGA Senate and President’s Council minutes and audio recordings as
indicated in the Nevada Open Meeting Law.
•
Perform other duties as outlined in the SGA Constitution and Bylaws.
Vice President
•
Execute the duties and powers of the president in his/her absence.
•
Assist the Ppresident and Senate as requested.
•
Support the SGA Activities Chair and Clubs and Organizations Chair.
•
Perform other duties as outlined in the SGA Constitution and Bylaws.
Treasurer
•
Develop and manage the main SGA Budget (EK05) and monitor the SGA Activities Budget (EK26) with
approval of the SGA Senate.
•
Provide financial reports as requested for the SGA Senate Meetings and clubs and organizations as requested.
•
Oversee all club and organization accounts to ensure proper use of funds.
Page 22 of 38
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
04/16/2015
ATTACHMENTS
•
SGA Senate Agenda for April 22, 2015
Chair the Finance Committee and oversee the SGA funds allocationFinance Request process for TMCC Clubs
and Organizations. Ensure forms are complete and all required materials are included.
•
Adhere to the Nevada Open Meeting Law.
•
Keep and make available to the public SGA Finance Committee minutes and audio recordings as indicated in
the Nevada Open Meeting Law.
•
Perform other duties as outlined in the SGA Constitution and Bylaws.
Secretary
•
Responsible for taking minutes and audio recordings of the SGA Senate Meetings.
•
Adhere to the Nevada Open Meeting Law.
•
Keep and make available to the public SGA Senate meeting minutes and audio recordings as indicated in the
Nevada Open Meeting Law.
•
Perform other duties as outlined in the SGA Constitution and Bylaws.
Clubs and Organizations Chair
•
Oversee the student club and organization recognition process. Ensure forms are complete and all required
materials are included. Provide educated recommendations to the SGA regarding club and organization
recognition.
•
Monitor clubs and organizations to ensure they are meeting recognition requirements as indicated in the SGA
Bylaws and Clubs and Organizations HandbookPolicies.
•
Oversee club and organization event requests to ensure they are following requirements as indicated in the
SGA Bylaws and Clubs and Organizations HandbookPolicies.
•
Attend the Student Event Management Meeting to help clubs navigate the TMCC event planning processes.
•
Perform other duties as outlined in the SGA Constitution and Bylaws.
Activities Chair
•
Chair the Activities Committee.
•
Develop, plan, and implement all SGA activities and events from set-up to clean-up.
•
Publicize all SGA activities and events.
•
Manage SGA Activities Budget (EK56).
•
Provide SGA Activities Budget financial reports as requested for the SGA.
•
Adhere to the Nevada Open Meeting Law.
•
Keep and make available to the public SGA Activities Committee minutes and audio recordings as indicated in
the Nevada Open Meeting Law.
•
Perform other duties as outlined in the SGA Constitution and Bylaws.
Academic Division Senators
•
Represent their academic area and be the voice for that populationgroup of students.
•
Chair and/or attend committees for their academic division as requested by the SGA.
•
Develop relationships with fellow students in applicable academic division and help them feel connected to the
TMCC community.
•
Assist in publicizing SGA activities and events.
Channels of Communication
SGA Senators must notify the Coordinator of Student Activities and Leadership (SAL) if they wish to set up a meeting
with any university official or community member. This is to ensure the SGA Senators approaches the meeting with
the utmost professionalism and respect. In some cases there may not be a need for a meeting, instead there may be
official channels or paperwork that needs to be completed in order to achieve what the SGA Senator is wishing to
achieve. In addition the SAL Coordinator can provide guidance on how to approach certain issues and may be more
knowledgeable about institution policy and procedure, history, and politics.
Page 23 of 38
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
04/16/2015
ATTACHMENTS
SGA Senate Agenda for April 22, 2015
College Governance
College Organizational Chart
Please refer to the TMCC Organizational Chart for more information.
NSHE Board of Regents
Much like a corporate board of directors, Nevada’s Board of Regents governs the Nevada System of Higher Education
(NSHE). Elected to serve a six-year term, the thirteen (13) regents set policies and approve budgets for Nevada's
entire public system of higher education: four (4) community colleges, one (1) state college, two (2) universities, and
one (1) research institute.
The eight (8) institutions the regents govern include the College of Southern Nevada (CSN), Desert Research Institute
(DRI), Great Basin College (GBC), Nevada State College (NSC), Truckee Meadows Community College (TMCC),
University of Nevada, Las Vegas (UNLV), University of Nevada, Reno (UNR), and Western Nevada College (WNC). For
the 2009 fall semester, more than 108,000 students were enrolled in these institutions.
The Board of Regents leadership is comprised of a chairman and vice chairman who are elected by the BOR’s
membership. The term for the chairman and vice chairman is one (1) fiscal year (July 1 – June 30) and the chairman
is limited from serving more than two (2) consecutive terms.
Working on behalf of the BOR is a chancellor, who serves as NSHE’s chief executive officer, who develops NSHE
strategies and implements BOR policies. The institutional presidents in turn report to the chancellor.
Typically, the BOR holds four regular meetings each year in addition to committee meetings. These meetings are
rotated among the campuses throughout the state. All regular and committee meetings are open to the public and
agendas and minutes are posted on the NSHE’s web site. You can also access this site for additional information on
each of the schools within the NSHE as well as to view the BOR’s online handbook, as well as the NSHE Procedures
Manual.
Click here for more information on the NSHE Board of Regents.
Campus Strategic Master Plan
Please refer to TMCC’s Strategic Master Plan for more information.
The Office
Office Etiquette and Professionalism
Just as living in a society requires us to follow a set of rules, observing appropriate social behavior within the work
context ensures congeniality, respect, and an enjoyable day to day working experience.
1. Be punctual. Being punctual is very important, especially if you have a scheduled appointment or meeting.
It shows you respect the time of your colleagues and in turn it will compel them to respect your time too.
2. Dress appropriately. Dress professionally or in the manner expected for the meetings/events of that
particular day. It is important to dress professionally for meetings with higher level college officials. Do not
wear ultra-casual, provocative, or evening attire.
Page 24 of 38
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
04/16/2015
ATTACHMENTS
SGA Senate Agenda for April 22, 2015
3. Practice good hygiene. Cleanliness is a very important factor and taking your personal hygiene seriously is
good etiquette. No one will remember what you wear if you accompany it with your own pungent, personal
fragrance. The state of your clothes will also reveal your attitude towards hygiene as well as your work.
4. Stay away from gossip. Limit your comments about coworkers to positive ones only. Office grapevines can
be faster than the speed of lightning and anything negative you say will get around and may reflect poorly on
you.
5. Practice good manners. Always say please and thank you. Watch your language. When interacting with
others at the office remember that profanity offends some people. Also avoid innuendos or inappropriate
jokes.
6. Don’t consistently interrupt people. Doing so will suggest that your time or opinion is more important
than theirs. Send an email to set up a meeting to discuss what’s on your mind.
7. Keep your work area tidy. Try not to be messy and clean up after yourself when bringing food/drinks into
the work area. A messy office reflects poorly on the whole office. Rotating cleaning schedules will be set up
at the beginning of each semester.
SGA Equipment
SGA equipment includes the front desk computers and printer, the microwave, and two refrigerators, all tables,
chairs, and storage equipment in the SGA office area. Because SGA equipment is purchased with student fees, SGA
computers and printers must only be used for SGA related business.
All Student Government Association supplies purchased with student fees may only be used for SGA activities and
events and may not be used for personal use.
Formatted: Font: Verdana, 9 pt
Setting Office Hours
SGA Executive Board members must complete a minimum of fifteen (15) direct service hours per week. The SGA
Activities Chair and Clubs and Organizations Chair must complete a minimum of ten (10) direct service hours per
week. SGA Senate members must complete a minimum of eight (8) direct service hours per week. This includes all
SGA sanctioned meetings and office hours. Office hours must be submitted to the Student Activities and Leadership
(SAL) Coordinator by the second Friday of each semester. Please notify the SGA President and SAL Coordinator in
advance of any changes to your schedule. At the end of each SGA Senate term any additional office hours acquired
may be used toward volunteer hours per the discretion of the SGA President and SAL Coordinator.
Recommended Things to do in the Office
SGA Senators are paid by student fees, thus it is important that you are doing SGA related business and not
homework or surfing the web. Here are some things you can do during your required office hours:
•
Check and respond to your SGA email.
•
Look into best practices at other institutions.
•
Answer phone calls and greet students who walk in.
•
Work on your upcoming meeting agenda.
•
Read draft minutes from the last meeting and respond with suggestions/changes.
•
Hand out snacks or flyers to students on campus to market the SGA and/or SGA programs and activities.
•
Go out and talk with students to see if they have any concerns or any suggestions for how the SGA can help
them be successful students.
•
•
Review SGA documents for any suggested changes/updates.
Review student government-based professional organization websites and resources for ideas to improve the
SGA.
•
Clean the office area.
o
Wipe down front desk computer and phone.
o
Wipe down computer stations.
Page 25 of 38
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
04/16/2015
ATTACHMENTS
o
Restock printer paper in both printers.
o
Wipe down table.
o
Clean refrigerators/microwave.
o
Vacuum.
SGA Senate Agenda for April 22, 2015
Attendance Requirements
Mandatory Events and SGA Meetings
SGA Senate is required to attend all sanctioned SGA activities, events and meetings unless otherwise pre-approved by
the SGA Senate. SGA Senators and Executive Members may not miss more than two (2) SGA Senate Meetings per
semester, unless preapproved by the SGA Senate.
Reporting Absences & Absence Make-Up
Please report any absences and absence make-ups to the SGA President and SAL Coordinator. Absences for office
hours may be made up without official SGA Senate approval within two (2) weeks following the absence. In addition,
excess office hours worked within two (2) weeks prior to the absence may be used to cover missed office hours
without official SGA Senate approval.
Procedural Information
Robert’s Rules of Order
Robert’s Rules of Order provides common rules and procedures for deliberation and debate in order to place the whole
membership on the same footing and speaking the same language. It provides for constructive and democratic
meetings, to help not hinder, the business of the assembly. Robert's Rules of Order newly revised is the basic
handbook of operation for the SGA.
Below is a typical example:
1. Call to order.
2. Roll call of members present.
3. Reading of minutes of last meeting.
4. Officer reports.
5. Committee reports.
6. Special orders --- Important business previously designated for consideration at this meeting.
7. Unfinished business.
8. New business.
9. Announcements.
10. Adjournment.
The method used by members to express themselves is in the form of moving motions. A motion is a proposal that
the entire membership take action or a stand on an issue. Individual members can:
1.
2.
3.
4.
Call to order.
Second motions.
Debate motions.
Vote on motions.
There are Four Basic Types of Motions:
1. Main Motions: The purpose of a main motion is to introduce items to the membership for their consideration.
They cannot be made when any other motion is on the floor and yield to privileged, subsidiary, and incidental
motions.
2. Subsidiary Motions: Their purpose is to change or affect how a main motion is handled and is voted on before
a main motion.
3. Privileged Motions: Their purpose is to bring up items that are urgent about special or important matters
unrelated to pending business.
Page 26 of 38
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
04/16/2015
ATTACHMENTS
SGA Senate Agenda for April 22, 2015
4. Incidental Motions: Their purpose is to provide a means of questioning procedure concerning other motions
and must be considered before the other motion.
How are Motions Presented?
1. Obtaining the floor.
2. Wait until the last speaker has finished.
3. Rise and address the chair by saying, "Mr./Mrs. Chair” “Mr./Mrs. President."
4. Wait until the chair recognizes you.
5. Make your motion.
6. Speak in a clear and concise manner.
7. Always state a motion affirmatively. Say, "I move that we ..." rather than, "I move that we do not ...".
8. Avoid personalities and stay on your subject.
9. Wait for someone to second your motion.
10. Another member will second your motion or the chair will call for a second.
11. If there is no second to your motion it is lost.
12. The chair states your motion
13. The chairman will say, "It has been moved and seconded that we ..." thus placing your motion before the
membership for consideration and action.
14. The membership then either debates your motion or may move directly to a vote.
15. Once your motion is presented to the membership by the chair it becomes "assembly property", and cannot
be changed by you without the consent of the members.
16. Expanding on Your motion.
17. The time for you to speak in favor of your motion is at this point in time rather than at the time you present it.
18. The mover is always allowed to speak first.
19. All comments and debate must be directed to the chair.
20. Keep to the time limit for speaking that has been established.
21. The mover may speak again only after other speakers are finished unless called upon by the chair.
22. Putting the question to the membership.
23. The chair asks, "Are you ready to vote on the question?"
24. If there is no more discussion a vote is taken.
25. On a motion to move the previous question may be adapted.
Voting on a Motion:
The method of vote on any motion depends on the situation and the by-laws of policy of your organization. There are
five (5) methods used to vote by most organizations, they are:
1. By Voice -- The chair asks those in favor to say "aye" and those opposed to say "no". Any member may move
for an exact count.
2. By Roll Call -- Each member answers "yes" or "no" has his name is called. This method is used when a record
of each person's vote is required.
3. By General Consent -- When a motion is not likely to be opposed the chair says, "if there is no objection ..."
The membership shows agreement by their silence, however if one member says, "I object," the item must
then be put to a vote.
4. By Division -- This is a slight verification of a voice vote. It does not require a count unless the chair so
desires. Members raise their hands or stand.
5. By Ballot -- Members write their vote on a slip of paper. This method is used when secrecy is desired.
There are two other motions that are commonly used that relate to voting.
1. Motion to Table -- This motion is often used in the attempt to "kill" a motion. The option is always present;
however, to "take from the table" for reconsideration by the membership.
2. Motion to Postpone Indefinitely -- This is often used as a means of parliamentary strategy and allows
opponents of motion to test their strength without an actual vote being taken. Also, debate is once again open
on the main motion.
Parliamentary Procedure is the best way to get things done at your meetings, but it will only work if you use it
properly.
1. Allow motions that are in order.
2. Have members obtain the floor properly.
3. Speak clearly and concisely.
4. Obey the rules of debate.
Most importantly, BE COURTEOUS.
Page 27 of 38
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
04/16/2015
ATTACHMENTS
SGA Senate Agenda for April 22, 2015
Nevada Open Meeting Law
The Student Government Association is required to adhere to the Nevada Open Meeting Law. This means the
following:
1. All meetings of the SGA are public meetings and therefore are open to the public.
2. An agenda must be posted in four (4) designated locations on TMCC’s Dandini Campus by 9am three (3)
business days prior to the meeting. Agendas must be posted to the SGA website (www.tmcc.edu/sga/) by
9am three (3) business days prior to the meeting. Agendas must be posted to the Nevada Public Notice
website (https://notice.nv.gov/) by 9am three (3) business days prior to the meeting.
3. Minutes must be taken at each meeting and must be available for review within thirty (30) business days of
the end of the meeting.
4. All meetings must be recorded.
Please see below for specific directions on how to create and post an agenda and minutes.
How to Create and Post an Agenda and Minutes
1. Use the given template for your meeting.
2. Update the number in the title of the meeting.
3. Update the date in the title of the meeting.
4. Update the date in the header of the second page.
5. Update the date of the minutes to be approved on the agenda. Minutes to be approved should be from the
previous meeting.
6. Update the footer on all pages.
7. Include any information items (items not to be voted on).
8. Include any working items (items to be voted on).
9. Items to be voted on must be detailed including the title of the event or request, amount, location, date, time,
club requesting, etc.
10. Establishing an agenda for the next meeting should always be on the agenda for committees who meet
weekly.
11. PROOF READ ENTIRE DOCUMENT!!!
12. How to format the document correctly to be posted on line:
a.
Click on “File”
b.
Click on “Properties”
c.
Click on “Show Document Properties”
d.
Author should be “TMCC Student Government Association”
e.
Title should be “SGA (committee name) Agenda - date”
f.
Update the date under Title, you will have to do this every time.
g.
Example: SGA Finance Committee Agenda - September 6, 2013
h. Save in appropriate format:
i.
STGA(committee)Agenda(two month, two day, two year)
j.
Example: STGAFinanceAgenda090613
13. Send agenda with any applicable attachments to nshimabuku@tmcc.edu, dsarratt@tmcc.edu,
amyers1@tmcc.edu and tmorgan@tmcc.edubsnoddy@tmcc.edu. Agendas must be sent by 4pm five (5)
business days prior to your next meeting. Example: if your committee meeting is on a Wednesday, the new
agenda must be sent by 4pm on Wednesday. Please remember state and federal holidays and weekends do
not count as business days.
14. Applicable attachments are any documents to be voted on including but not limited to: SGA budgets, policies
and procedures, bylaws, any handouts. No student information should be included in the attachments, so no
club/organization, finance requests, event requests, etc.
15. Minutes from two (2) meetings prior must also be attached.
Page 28 of 38
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
04/16/2015
ATTACHMENTS
SGA Senate Agenda for April 22, 2015
16. If revisions need to be made you will receive an email back with the requested changes. Please update and
resend accordingly and in a timely manner.
17. Once the agenda is complete it will be converted to a PDF file and will be emailed back to you. You are
responsible for saving the PDF document in the same title and date format.
18. Print out the “Agenda Posting Confirmation Sheet” from Google Docs.
19. Make four (4) copies of the agenda and post on Dandini Campus. Posting must be done by 9am three (3)
business days prior to your meeting.
20. Committee chairs are responsible for accounting for holidays and must post agendas earlier to ensure
adherence to Nevada Open Meeting Law.
21. On “Agenda Posting Confirmation Sheet” indicate the following:
22. Agenda title, date of meeting, date of posting, and the time the agenda was posted at each Dandini location.
23. Sign the “Agenda Posting Confirmation Sheet” and return to the Student Activities and Leadership (SAL)
Coordinator.
Notes:
•
Please do not change the font or formatting of the template document.
•
It is the responsibility of the applicable committee chair that all SGA Meetings, Agendas, Minutes, and
Recordings adhere to the Nevada Open Meeting Law.
•
It is in your best interest to submit agendas ASAP in order to ensure it is posted on time.
Formatted: Font: (Default) Verdana, 9 pt, Italic
Formatted: Indent: Left: 0.5", No bullets or
SGA Events and Activities
SGA members need to conduct themselves in a manner which reflects positively on the college at all times. Students
and advisors may be held accountable for their actions under the NSHE Code Title 2, Chapter 6.
SGA Signature Events
Fall Semester
August
September
October
November
Kick OffWelcome Week – Firstt two weeks of semester
Welcome Week – SecondFirst two weeks of semester
Blood Drive
Community Lunch
TMCC Food Drive
Snack Days – Anytime to promote SGA Activities or Initiatives
Spring Semester
January
February
March
Kick Off Week – First week of semesterWelcome Week – First two weeks of Semester
Welcome Week – Second week of semesterWelcome Week – First two weeks of Semester
Blood Drive
SGA Elections – As determined by the SGA Senate
SGA Elections Q&A/Debate
Blood Drive
April
Wellness Week
May
SGA and Alumni Association Graduation BBQ
Student Awards Ceremony
Commencement Rehearsal and Commencement
Snack Days – Anytime to promote SGA Activities or Initiatives
Summer
July
Formatted: Indent: Left: 0", First line: 0"
Formatted: Indent: Left: 0"
Formatted: Font: +Headings (Calibri), 14 pt
Blood Drive
Page 29 of 38
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
04/16/2015
ATTACHMENTS
SGA Senate Agenda for April 22, 2015
Snack Days – Anytime to promote SGA Activities or Initiatives
Description of Programs & Services
TMCC Bus Pass Program
SGA provides $14,000 each fiscal year to the Regional Transportation Commission (RTC) to supplement a discounted
pass for TMCC students. Fall/Spring bus passes cost students $115 per semester, as compared to $390 for non TMCC
students. This is a savings of $550 annually per student. Annually, TMCC sells approximately 450 bus passes; this is
an overall savings of approximately $235,000 each year for TMCC students.
SGA Student Planners
The SGA allocates approximately $10,000 each year to purchase 3,000 planners to provide to TMCC students at no
charge to the student. Student planners are distributed by SGA Senators in person, in classes, and in the SGA office.
SGA planners are used as a tool to market the SGA and its programs and activities.
Timeline and Checklist for Event Planning
A timeline and checklist can be found on the SGA website. It will automatically populate due dates when you put in
the event date.
On Campus Event Requests
All SGA events require an On Campus Event Request form to host or attend events or activities at TMCC. All SGA
events must be approved by the SGA Senate prior to the event or activity taking place. Additional approvals are
required from the TMCC President’s Cabinet if the event meets any of the following criteria:
•
•
•
•
•
Events with 50 or more people.
Events that will be held off campus, in SIER108, VSTA206, or the Student Center.
Any event that brings a dignitary, Very Important Person (VIP), or high-profile speaker on campus.
Charity drives.
Any event for which sales are involved.
Due to the need for multiple approvals and adherence of the Nevada Open Meeting Law, on campus event request
forms must be submitted by 12pm at least seventeen (17) business days prior to the event. Event request forms that
are submitted late may not be considered.
Clubs/organizations planning an event or activity are required to reserve the space, and contact the appropriate
departments for any additional event needs including, but not limited to, equipment and sound.
A TMCC inter-departmental campus committee will meet weekly to discuss proposed events. The event requestor and
club/organization advisor will be sent an email regarding the date of the meeting. The requestor or a designee
knowledgeable of the event must attend the meeting in order for the event to be considered by the SGA.
Formatted: Font: 9 pt
For more information please refer to the On Campus Event Request Form.
Off Campus Event Requests
All SGA events require an Off Campus Event Request form to host or attend events or activities off campus. All offcampus SGA events must be approved by the SGA Senate prior to the event or activity taking place. Off campus
events require additional approvals from the President’s Cabinet, potentially the Dean of Student Services, and the
TMCC Travel and Risk Management Offices.
Due to the need for multiple approvals and adherence of the Nevada Open Meeting Law, off campus event request
forms must be submitted by 12pm at least thirty (30) business days prior to the event. Event request forms that are
submitted late may not be considered.
For more information please refer to the Off Campus Event Request Form.
Page 30 of 38
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
04/16/2015
ATTACHMENTS
SGA Senate Agenda for April 22, 2015
Student Government Association Travel Guidelines
The following policy applies to all persons traveling (to meetings, conferences, retreats, athletic events, or other
activities) using Truckee Meadows Community College (TMCC) Student Government Association (SGA) funds.
Individuals not signing this policy will not be approved for travel.
I understand that I am an employee of TMCC and take full responsibility for my actions. When I travel using SGA
funds, I am spending student fees that have been entrusted to the SGA. I accept the responsibility to be a good
steward of those funds. I also understand that I will be viewed as a representative of TMCC and that my behavior will
reflect upon the entire college. I accept the responsibility of being a positive representative of the college.
In light of these responsibilities, I agree to abide by the following policies:
Conduct:
•
Prior to making reservations for the trip, I will confirm with my instructors that I am in good academic
standing and provide documentation to the SGA in writing.
•
The participant’s behavior traveling to, from, or during an event should be such that it reflects positively on
the SGA, TMCC, and the individual at all times. This also applies to the participant’s conduct during social
activities and times when no formal activities or meetings are scheduled, such as late evening and early
morning hours.
•
The participant will be familiar with and will obey all of the rules established for the trip, in addition to the
NSHE Student Code of Conduct. Participants will obey all applicable laws, including those that relate to
alcohol consumption/illicit drug use.
•
Participants will show respect and courtesy toward others at all times. Sleeping and travel arrangements will
often be shared and tolerance for individual differences and needs will be practiced by all participants.
•
Participants need to dress appropriately for whichever function they are attending.
•
Participants will need to interact professionally and responsibly with other participants attending the event.
•
Participants will not spend money or make monetary commitments on behalf of the SGA or TMCC without
following proper procedures.
•
Participants will notify the SAL Coordinator if they plan to leave the conference location/hotel. Participants will
include where they are going and when they plan to return.
Attendance:
•
Participants will need to attend ALL scheduled meetings, conference sessions, and activities related to the
funded travel. Participants are expected to be prompt and prepared and will need to stay the entirety of all
sessions.
o Failure to attend conference sessions, workshops, etc. unless authorized by the SGA may result in the
student having to repay all travel expenditures made by the SGA on the participant’s behalf.
o Failure to attend the conference due to last minute cancellations may result in the student having to
repay all travel expenditures made by the SGA on the participant’s behalf.
•
The participant is to be well rested, prepared, alert, and able to actively participate and retain information
learned at all meetings, workshops, conference sessions, etc.
Drugs/Alcohol:
•
Participants may not consume alcohol/illicit drugs during designated conference meetings, sessions, etc.
•
Participants may not consume alcoholic beverages unless they are 21 years of age or older; furthermore, illicit
drugs are not permitted. Underage drinking and/or illicit drug use will result in local law enforcement being
called and immediate dismissal.
•
Individuals over the age of 21 must conduct themselves in an appropriate manner and exhibit good conduct
as a representative of TMCC. If choosing to drink, there will be no purchasing for minors, no driving, and no
open public intoxication.
Theft/Vandalism/Additional Costs:
•
Participants responsible for theft, damage, and/or vandalism during the course of the event will be held
financially liable and subject to disciplinary action as indicated in the NSHE Student Code of Conduct.
•
Participants will be held financially responsible for any personal expenses, long distance phone calls, or any
other charges made to the hotel room.
Motor Vehicles:
•
Participants are required to operate motorized vehicles legally, responsibly, and adhere to the following:
o Wear a seat belt and require passengers to do the same.
o Not to operate a vehicle if alcohol was been consumed by the driver.
o Not to allow alcohol, illicit drugs, or weapons in the vehicle.
Page 31 of 38
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
04/16/2015
ATTACHMENTS
•
•
SGA Senate Agenda for April 22, 2015
Participants that drive during TMCC functions will be held responsible for any traffic violations.
Participants may not provide transportation to persons not approved for travel.
I understand that it is the responsibility of everyone traveling to uphold these policies. If I violate them,
the SGA may take steps to protect the reputation of TMCC and SGA and mitigate its liability. Those steps
may include:
•
Banning the student from further participation in the conference or meeting.
•
Requiring that the student return to Reno prior to the end of the conference at his/her own expense.
•
Requiring that the student repay travel expenditures made by the SGA prior to travel.
•
Banning the student from recovering out of pocket expenses related to the travel.
•
Banning the student from future SGA funded travel.
•
Potential probation or removal from SGA office.
•
Referring the student to the Director of Retention and Support Services and/or Dean of Student Services.
•
Referring the student to the TMCC Student Conduct Officer in cases where the NSHE Student Code of Conduct
has been violated.
Emergencies
In case of a personal emergency the student is to contact a TMCC professional staff member immediately. If the need
arises that the student must alter their travel plans due to emergency, the student will be responsible for all
associated costs incurred.
Participant Agreement
I have read and understand the NSHE Student Code of Conduct and the SGA Travel Guidelines and agree to abide by
these established rules.
Name (print)
Position
Signature
Parent/Guardian Name (print)
Parent/Guardian Signature
Emergency Contact:
Name (print)
Address
Email
Page 32 of 38
Phone
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
04/16/2015
ATTACHMENTS
SGA Senate Agenda for April 22, 2015
Travel Application
Name:
Position:
Years served on SGA Senate:
Current GPA:
Conference:
Last Semester GPA:
Dates of Conference:
Please list any conferences you have previously attended through the SGA:
Please list the sessions you plan to attend:
Why are you the best person to send to this conference?
How will your attendance at this conference benefit TMCC? How will you apply what you learned?
Will you provide a written report to the SGA indicating what you learned at each session and how you will apply it at
TMCC?
YES
NO
Do you agree to abide all SGA and TMCC policies and procedures, including following the SGA Travel Guidelines and
TMCC’s Student Code of Conduct?
YES
NO
Page 33 of 38
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
04/16/2015
ATTACHMENTS
SGA Senate Agenda for April 22, 2015
Financial Information
SGA Budgets
SGA Annual Operating Budget (EK05)
As indicated in the SGA Bylaws, the Treasurer shall develop and recommend to the SGA Senate the annual SGA
budget.
1. Based on actual expenditures and revenue from the current fiscal year, the previous fiscal year, and any
future proposed expenditures (i.e. Nevada Student Alliance) the Treasurer shall work with the SAL Coordinator
and Activities Chair to draft a budget to be presented to the SGA Senate the first SGA Senate Meeting in
March.
2. Based on feedback from the SGA Senate, the Treasurer will amend the budget as needed and will get final
approval and adoption from the SGA Senate by the third SGA Meeting in March.
3. Following SGA approval and adoption, the SAL Coordinator will send the approved budget to the TMCC Budget
Office for approval.
a.
If the SGA budget is not approved by the TMCC Budget Office, steps 1 – 4 will be followed until both
the SGA Senate and the TMCC Budget Office approve the budget.
4. In September, the SAL Coordinator will provide updated year end balances to the SGA and update the SGA
budget as necessary.
5. At this time the SGA can revise their budget if desired.
a.
Budget revisions must be recommended to the SGA Senate by the Treasurer.
b.
The SGA Senate can then request revisions or approve a revised budget.
c.
Budget revisions must occur within TMCC Budget Office guidelines.
SGA Annual Activities Budget (EK26)
The Activities Chair with assistance from the Activities Committee shall develop and recommend to the SGA Senate
the annual SGA Activities budget.
1. Based on actual expenditures from the current fiscal year and the previous fiscal year, the Activities Chair
shall work with the SAL Coordinator to draft a budget to be presented to the SGA Senate at the first SGA
Senate Meeting in April.
2. Based on feedback from the SGA Senate, the Activities Chair will amend the budget as needed and will get
final approval and adoption from the SGA Senate by the third SGA Meeting in April.
3. Budgets with expenses of less than $25,000 do not need to be reported to the TMCC Budget Office.
4. Revisions to the Activities Budget may occur as requested by the Activities Chair.
a.
Budget revisions must be recommended to the SGA Senate by the Activities Chair.
b.
The SGA Senate can then request revisions or approve a revised budget.
Budget Request Process
If you wish to add an item to the budget after the budget has been created, you must present your idea to the SGA
Senate as an agenda item to be voted on. As with other budget requests, it is helpful for you to have all the
information available at the time of the meeting so the SGA Senate can make an informed decision. Once the item is
approved, you will need to work with the SGA Treasurer to add it to the budget and approve the updated budget
including the line item previously approved.
Co-Sponsorship of Events
Events that are open to all students and that support SGA’s Mission and Goals may apply for co-sponsorship. All
events that wish to be co-sponsored with the SGA must first work with the SGA Activities Chair to ensure the event
supports SGA’s Mission and Goals. The event must then be presented to the SGA Senate as an agenda item to be
Page 34 of 38
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
04/16/2015
ATTACHMENTS
SGA Senate Agenda for April 22, 2015
voted on. As with other requests, it is helpful for you to have all the information (including event budget) available at
the time of the meeting so the SGA Senate can make an informed decision. If a budget is requested for the event,
please follow the budget request process listed above.
Social Networking Policies
TMCC recognizes that third-party social media/community building websites — MySpace, Facebook, Twitter and many
others — offer alternative ways to reach and communicate with community members and students. The set up and
use of these websites are permitted and must follow these specific policies and procedures.
Policy
The third-party community building website content will not replicate information that is available on the college web
page hosted at www.tmcc.edu, because the official site is branded with the college's information and reviewed for
content as it represents the views and opinions of the college.
TMCC does not allow the material/content from preexisting TMCC department sites (including but not limited to
textual, graphical, and photographical content) to be copied in verbatim for use on any third-party website(s). All
TMCC department and student Organization websites are hosted at www.tmcc.edu and are created using specific
guidelines and style guides.
The absence, or lack of explicit reference to, of a specific site does not limit the extent of the application of this policy.
Where no policy or guidelines exist, employees should contact the Web Services or the Public Information Office.
Note: TMCC does not support or set up blogs at this time. If you are interested in blogging, there are several noncollege, third-party venues that may be used for this service.
Procedures
The focus of any third-party social media/community building web page is personal information about faculty and
students, such as posting personal blogs, personal information, teaching philosophies, assignments, etc. Because this
information is personal in nature, TMCC does not provide technical support in the creation of these websites.
Please link the third-party community building website to the official TMCC department website or related site. This
will allow students to find official college-related information. Please refrain from creating a third-party website that
may be perceived as an official TMCC department or program web page. If you wish to create an official TMCC
department or program website, please follow the official procedures.
It is recommended that you contact TMCC Web Services or the Public Information Office at the beginning of your
project for additional information.
For sites/accounts that are to be used in an official TMCC capacity:
Please provide the log-in information to the Public Information Office at the time of site creation. This is for everyone's
protection - if the author/employee leaves TMCC, they take the site (and its content, fans, etc.) with them. In order to
ensure the hard work is not deleted, a backup of log-in information is required. PLEASE DO NOT MAKE THE LOGIN
INFORMATION THE SAME AS YOUR TMCC NETWORK LOGIN CREDENTIALS. Use a @tmcc.edu address with a generic
and non-personal password.
The TMCC Webmaster, the Public Information Office, and/or proper enforcing authorities reserve the right to enforce
this policy by removing links to third-party websites and/or recommending the site creator remove or change the site
content as needed.
Purchasing Policy and Procedure
The SGA must adhere to TMCC’s Purchasing Policy and Procedures. Please refer to the TMCC Accounting Services
User Procedure Manual for more information.
Cash or Cash Equivalents Which Include Gift Cards and Gift Certificates
Cash or cash equivalents, which include gift cards or certificates that are redeemable for general merchandise, are
taxable and cannot be purchased with a purchase card or DPO.
Hosting
All clubs/organizations must adhere to TMCC’s Hosting Policy and Procedures. Please refer to the TMCC Accounting
Services User Procedure Manual for more information.
Page 35 of 38
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
04/16/2015
ATTACHMENTS
SGA Senate Agenda for April 22, 2015
Host expenditures may be incurred for reasonable expenses for meals, beverages, flowers and small gifts (mementos)
by or on behalf of employees or guests of the college in conduct of necessary business activities. Hosting must provide
a benefit to the college through the establishment of good will, promotion of programs, or creation of opportunities for
meetings in which the mission of the college may be advanced.
All expenditures that are essential and part of a program, such as faculty and student recruitment activities,
marketing, employee professional development, participant funded events, and food supplied for culinary programs
are normal operating expenses and not a host expense (see Program Expenses under Special Topics for further
clarification). Host expenditures are restricted in accordance with the Board of Regents Handbook Title 4, Chapter 10,
Section 22 and the NSHE Procedures and Guidelines Manual Chapter 5, Section1.
Payment through the SALGA Coordinator Purchasing Cards
The Student Activities and Leadership CoordinatorOffice has onetwo (12) TMCC Purchasing Cards which can be used
for purchases that do not exceed $1999. Clubs/organizations may request to check out a purchasing card from the
Student Activities and Leadership Office. Please note that these arrangements must be made well in advance of the
purchase date.
In order to use the P-cards, a club/organization must fill out the Credit Card Request form. After completing this
form, save it and email it as an attachment to the SGA Office (sga@tmcc.edu). Credit cards will be available
approximately two (2) business days after the completed form is received by the SGA Office based on availability.
Induction Ceremony
The induction of new SGA officers is done annually at the Student Awards Ceremony held the Wednesday before
spring commencement. The TMCC President inducts all SGA officers at this time, this is where the “new” SGA
officially takes over.
Page 36 of 38
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
04/16/2015
ATTACHMENTS
SGA Senate Agenda for April 22, 2015
The members of the TMCC community recognize the authority of the college
president to make professional appointments. This right is documented in Title 1,
Section 4, Title 4, Chapter 8.2 and the TMCC Bylaws Article IV, Sections A
through D. It is the obligation of the president to ensure that the college operates
in an effective, efficient, and fiscally responsible manner.
A review of the TMCC Bylaws, Article IV, Sections A through D, underscores this
authority, but does not provide for collegial consultation which is key to a shared
governance environment. In order to remedy this flaw it is proposed that Article
IV, Section D, Appointment of Administrators, be revised to read as follows:
Whenever a vacancy occurs for an administrative position, an institutional
recruitment and search committee shall may be appointed by the President.
This committee shall operate in accordance with relevant federal laws,
TMCC personnel policies and the TMCC Affirmative Action Plan. TMCC
personnel policies and the College Affirmative Action Plan shall be
developed and periodically reviewed by appropriate administrators in
cooperation with faculty. The President, prior to making an appointment
that is not as a result of a search process, will consult with the leadership
of groups on campus which include, but are not limited to TMCC Faculty
Senate, TMCC Nevada Faculty Alliance (NFA), and Classified Council to
gather input. Based on budget considerations, positions can be eliminated,
and appointments can be made in order to absorb the remaining body of
work.
This revision, going forward, will provide greater collegial consultation and
transparency while maintaining the President’s right and responsibility for the final
decision that is in the best interest of TMCC and the community it serves.
Page 37 of 38
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
04/16/2015
ATTACHMENTS
Page 38 of 38
SGA Senate Agenda for April 22, 2015
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
04/16/2015