Student Government Association
S E N AT E M E E T I N G A G E N D A # 2
August 19, 2015 at 2pm
R o o m 1 2 2 , Re d Mo u n t a i n B u i l d i n g
NOTE: Below is an agenda of all scheduled items to be considered. Notification is hereby provided that items on the
agenda may be taken out of order, two or more agenda items may be combined, an agenda item may be removed from
the agenda, and discussion relating to an agenda item may be delayed at any time.
1.
Call to order
2.
Roll Call
a.
Spencer Schultz, President
b.
Cheril Gabbidon, Vice President
c.
David Turner II, Treasurer
d.
Hannah Wilkening, Secretary
e.
Bryanna Snoddy, Clubs and Organizations Chair
f.
Ayaka Kimura , Activities Chair
g.
Jacob Allen, Division of Business
h.
Ashley Myers, Senator, Division of Sciences
i.
Narumi Kobayashi, Senator, Division of WebCollege
j.
Donisha Clausell, Senator, Division of Liberal Arts
k.
Tiffanie Ross, Senator, Divison of Technical Sciences
l.
Joan Steinman, Director of Retention and Support Programs
m. Ralph McMullen, SGA Specialist
n.
Nicole Shimabuku, Student Activities and Leadership Coordinator
o.
Valerie Lambert, Financial Aid Liaison
3.
Guest Recognition (Information)
4.
Public Comment (Information)
Public comment will be taken during this agenda item. No action may be taken on a matter raised under this item until the
matter is included on an agenda as an item on which action may be taken. Comments will be limited to two minutes per
person. Persons making comment will be asked to begin by stating their name for the record and to spell their last name.
The chair may elect to allow additional public comment on a specific agenda item when that agenda item is being
considered. In accordance with Attorney General Opinion No. 00-047, as restated in the Attorney General’s Open Meeting
Law Manual, the chair may prohibit comment if the content of that comment is a topic that is not relevant to, or within the
authority of, the SGA, or if the content is willfully disruptive of the meeting by being irrelevant, repetitious, slanderous,
offensive, inflammatory, irrational or amounting to personal attacks or interfering with the rights of other speakers.
5.
For Possible Action
a.
On Campus Event Requests
i. Student Government Association Welcome Weeks on 8/24/15-8/28/15 and 8/31/15-9/3/15 in the
Student Center, Plaza, and RDMT 256.
Agendas are posted outside of RDMT122, outside of SIER100, outside of VSTA B301, E.L. Cord Child Care Center outside of Rm.103, and online at www.tmcc.edu/sga. To request disability accommodation, contact the
Disability Resource Center at least ten days in advance at: 775-673-7277; fax 775-673-7207; email drc@tmcc.edu; RDMT 114.
Page 1 of 8; SGA Senate Meeting Agenda
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Created: 8/12/2015; Rev: 8/12/2015
SGA Senate Meeting Agenda 08/19/2015
ii. Student Government Association 2nd Annual Diversity Festival on Wednesday, April 20th from 102pm in the Red Mountain Student Center.
iii. Success Network Reno Aces Fundraiser on Monday 6/1 through Wednesday 7/8 on the Dandini
Campus.
iv. Phi Theta Kappa Welcome Back Booth from 8/24-9/24 from 10-3pm in the Red Mountain Cafeteria
near the ATM.
v.
Phi Theta Kappa Women in Leadership Conference on 10/16 from 8-4pm in the Red Mountain
(RDMT) Student Center, Sierra 108, RDMT 333, RDMT, 256.
vi. Phi Theta Kappa Think Pink Fundraiser from 9/28-10/29 from 10-3pm in the Red Mountain
Cafeteria near the ATM.
vii. Phi Theta Kappa Innovation Fair on 11/9 from 11-1pm in the Red Mountain Student Center.
viii. Phi Theta Kappa Decathlon on Monday 3/23/16, from 11-3pm in the Student Center and Plaza.
ix. International Club New International Student Orientation on 8/20 from 9-4:30 on the Dandini
campus.
x.
TMCC Filmmaker’s Club Adobe Premiere and Aftereffects Workshops on 8/6 and 8/13 from 6-8pm
in Sierra 217.
xi. Truckee Meadows Veteran’s Club Community Colors Event on 9/8/15 from 11am-3pm in the Plaza.
b.
Activities Budget Revision
Fall Welcome Week
$1,600.00
Snack Days
$400.00
Division Mixers
$400.00
Spring Welcome Week
$2,000.00
Elections Incentives
$200.00
Elections Debate
$300.00
Wellness Week
$500.00
Student Awards Ceremony $2,000.00
c.
Community Lunch
$250.00
Optional Events
$700.00
Commencement
$700.00
TOTAL
$9,050.00
Welcome Week Budget Revision - Back to School BBQ - $500; Pasta with the President - $250; Music and
Munchies - $400; Back to School Survival Kits - $250; Doughnuts - $200
d.
Request for Senator Clausell to be excused from the SGA Senate meeting on 8/19.
e.
Ryan Gerchman will request SGA commitment to participate in the Veteran Community Cleanup project on
9/26/15.
f.
Proposed changes to the SGA Bylaws.
i. See Attachment A
g.
Proposed changes to the SGA Operations Manual.
i. See Attachment B
Agendas are posted outside of RDMT122, outside of SIER100, outside of VSTA B301, E.L. Cord Child Care Center outside of Rm.103, and online at www.tmcc.edu/sga. To request disability accommodation, contact the
Disability Resource Center at least ten days in advance at: 775-673-7277; fax 775-673-7207; email drc@tmcc.edu; RDMT 114.
Page 2 of 8; SGA Senate Meeting Agenda
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
Rev.: 8/12/2015
SGA Senate Meeting Agenda 08/19/2015
6.
Approval of Minutes (For Possible Action)
The senate will discuss the minutes of June 10, 2015, and August 5, 2015 and may choose to amend or edit the minutes.
Upon conclusion of discussion the senate may choose to approve the minutes.
7.
Information Items
a.
Development of student surveys at all SGA events.
b.
Committee Reports
i. Activities Committee
ii. Elections Committee
iii. Finance Committee
iv. Ad Hoc Marketing Committee
v.
c.
President’s Council
Member Reports
i. Spencer Schultz, President
ii. Cheril Gabbidon, Vice President
iii. David Turner, Treasurer
iv. Hannah Wilkening, Secretary
v.
Bryanna Snoddy, Clubs and Organizations Chair
vi. Ayaka Kimura, Activities Chair
vii. Jacob Allen, Senator, Division of Business
viii. Ashley Myers, Senator, Division of Sciences
ix. Narumi Kobayashi, Senator, Division of WebCollege
x.
Donisha Clausell, Senator, Division of Liberal Arts
xi. Tiffanie Ross, Senator, Division of Technical Sciences
d.
Liaison Reports
i. Valerie Lambert, Financial Aid Liaison
e.
Advisor Reports
i. Joan Steinman, Director of Retention and Support Programs
ii. Ralph McMullen, SGA Specialist
iii. Nicole Shimabuku, Student Activities and Leadership Coordinator
8.
Public Comment
Public comment will be taken during this agenda item. No action may be taken on a matter raised under this item until the
matter is included on an agenda as an item on which action may be taken. Comments will be limited to two minutes per
person. Persons making comment will be asked to begin by stating their name for the record and to spell their last name.
The chair may elect to allow additional public comment on a specific agenda item when that agenda item is being
considered. In accordance with Attorney General Opinion No. 00-047, as restated in the Attorney General’s Open Meeting
Law Manual, the chair may prohibit comment if the content of that comment is a topic that is not relevant to, or within the
authority of, the SGA, or if the content is willfully disruptive of the meeting by being irrelevant, repetitious, slanderous,
offensive, inflammatory, irrational or amounting to personal attacks or interfering with the rights of other speakers.
9.
Adjourn
Agendas are posted outside of RDMT122, outside of SIER100, outside of VSTA B301, E.L. Cord Child Care Center outside of Rm.103, and online at www.tmcc.edu/sga. To request disability accommodation, contact the
Disability Resource Center at least ten days in advance at: 775-673-7277; fax 775-673-7207; email drc@tmcc.edu; RDMT 114.
Page 3 of 8; SGA Senate Meeting Agenda
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Rev.: 8/12/2015
SGA Senate Meeting Agenda 08/19/2015
Attachment A. Proposed changes to the SGA Bylaws
Article III. SGA Senate Executive Officers
Section 1. Officer Responsibilities
SGA President. The SGA President shall:
A. Serve as the SGA Senate representative on the TMCC President’s Advisory Council,;
B.A.
TMCC Faculty Senate, Institutional Advancement Committee, and the Nevada Student Alliance;;
C. Serve as the SGA Senate representative on the Nevada Student Alliance;
D.B.
Serve as the SGA President’s Council Chair;
E.C.
Attend Board of Regents Meetings.
SGA Vice President. The SGA Vice President shall:
A. Serve as the SGA Senate representative on the TMCC President’s Advisory Council, Retention and Completion
Committee;
B. Review the SGA Constitution, Bylaws, Operations Manual, and Clubs and Organizations Policies and make
recommendations for amendments and acceptance to the SGA;
C. Support the SGA Activities Chair and SGA Clubs and Organizations Chair as required by the SGA Senate;
C.D. Develop, plan, and implement SGA marketing strategies.
•
Oversee or assign a designee to oversee all SGA sponsored events.
SGA Treasurer. The SGA Treasurer shall:
A. Serve as the SGA Senate representative on the Planning and Resource Allocation Committee;
B. Provide a balance and activity report monthly to all recognized student clubs and organizations
available balances in their club accounts.
regarding
SGA Secretary. The SGA Secretary shall:
A. Serve as the SGA Senate representative on the Student Appeals Board;
All SGA Executive Officers shall equally share in the following responsibilities:
A. Attend scheduled meetings of the SGA Senate;
B. Adhere to the Nevada Open Meeting Law.
C. Keep and make available to the public SGA minutes and audio recordings as indicated in the Nevada Open Meeting
Law.
B.D.
Equal participation in creating the agendas for all SGA Committees and SGA Senate Meetings;
C.E.
Post and maintain required office hours per week;
D.F.
Assist in the planning, implementation, and evaluation of all SGA sponsored events and leadership
trainings;
E.G.
Watch and report on all student government related webinars;
F.H.
Plan and implement SGA Senate Retreats with assistance from the Student Activities and Leadership
Coordinator (SAL Coordinator);
G.I. Vote in all decisions presented to the SGA Senate, or abstain from the vote in the event of a conflict of interest;
H.J. Support SGA Committees as directed by the SGA Senate;
I.K. Check and respond to emails on a daily basis during the academic year and on a weekly basis during winter and
summer breaks;
J.L. Be available in person for SGA Special Meetings called by the SGA President as needed. SGA Executive Officers
may not miss more than two (2) SGA Senate Meetings per semester, unless preapproved by the SGA Senate;
K.M.
Adhere to the SGA Constitution, Bylaws, and Operations Manual;
L.N.
Additional tasks and special assignments as requested by the SGA Senate.
Article IV. SGA Senate Senators
Section 1. Representation
A.
B.
C.
D.
Clubs and Organizations Chair
Activities Chair
Division of Technical Sciences Division
Division of Business Division
Agendas are posted outside of RDMT122, outside of SIER100, outside of VSTA B301, E.L. Cord Child Care Center outside of Rm.103, and online at www.tmcc.edu/sga. To request disability accommodation, contact the
Disability Resource Center at least ten days in advance at: 775-673-7277; fax 775-673-7207; email drc@tmcc.edu; RDMT 114.
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Rev.: 8/12/2015
SGA Senate Meeting Agenda 08/19/2015
E. Division of Liberal Arts Division
F. Division of Sciences Division
G. Division of WebCollegeAt Large
Section 2. Responsibilities
A. SGA Clubs and Organizations Chair. The SGA Clubs and Organizations Chair shall:
a. Make recommendations to the SGA Senate regarding new clubs and renewing club and organization
applications;
b. Ensure clubs and organizations are adhering to the club and organization requirements as outlined in the
SGA Bylaws and SGA Clubs and Organizations Policies;
c. Promote student participation in current clubs and organizations;
d. Encourage and foster the development of new clubs and organizations;
e. Advertise recognized and approved club and organization events on SGA social media outlets;
f. Provide recommendations for approval to the SGA of all SGA Club and Organization events;
g. Keep a running list of SGA approved club events;
h. Provide club and organization training.
B. SGA Activities Chair. The SGA Activities Chair shall:
a. Chair the SGA Activities Committee;
b. Prepare and post the approved agenda for the Activities Committee meetings in compliance with the
Nevada Open Meeting Law;
c. Create Activities Committee Minutes and audio recordings, and make activities records and reports
available to members and the community as required by the Nevada Open Meeting Law;
d. Provide training on event planning;
e. Plan, implement, and execute all SGA sponsored and co-sponsored events with assistance from the SGA
Vice President.
C. SGA Division of Technical Sciences. The SGA Senator for the Division of Technical Sciences shall:
a. Serve as the SGA Senate representative for the Division of Technical Sciences;
b. Serve as the SGA Senate representative on the TMCC Transit Task Force;
b.c. Serve a minimum of two (2) office hours per month at the TMCC IGT Applied Technology Center.
D. SGA Division of Business. The SGA Senator for the Division of Business shall:
a. Serve as the SGA Senate representative for the Division of Business;
b. Serve as the SGA Senate representative on the TMCC Financial Literacy Committee;
c. Serve a minimum of two (2) office hours per month at the TMCC Meadowood Center.
E. SGA Division of Liberal Arts. The SGA Senator for the Division of Liberal Arts shall:
a. Serve as the SGA Senate representative for the Division of Liberal Arts;
b. Serve as the SGA Senate representative on the TMCC Food Service Committee;
b.c. Serve a minimum of two (2) office hours per month at the TMCC Meadowood Center.
F. SGA Division of Sciences. The SGA Senator for the Division of Sciences shall:
a. Serve as the SGA Senate representative for the Division of Sciences;
b. Serve as the SGA Senate representative on the TMCC Technology Committee;
b.c. Serve a minimum of two (2) office hours per month at the TMCC High Tech Center at Redfield.
G. SGA Division of WebCollegeSenator At Large. The SGA Senator for the Division of WebCollegeAt Large shall:
a. Serve as the SGA Senate representative for all TMCC studentsthe Division of Web College;
b. Serve as the SGA Senate representative on the TMCC Enrollment ManagementTechnology Committee;
•
Serve a minimum of two (2) office hours per month at the TMCC IGT Applied Technology Center.
All SGA Senators shall equally share in the following responsibilities:
A. Attend regularly scheduled meetings of the SGA Senate;
B. Adhere to the Nevada Open Meeting Law.
C. Keep and make available to the public SGA minutes and audio recordings as indicated in the Nevada Open Meeting
Law.
B.D.
Post and maintain required office hours per week;
C.E.
Assist in the planning, implementation, and evaluation of all SGA sponsored events and leadership
trainings;
D.F.
Watch and report on all student government related webinars;
E.G.
Vote in all decisions presented to the SGA Senate, or abstain from the vote in the event of a conflict of
interest;
F.H.
Serve on SGA committees as directed by the SGA Senate;
G.I. Check and respond to emails on a daily basis during the academic year and on a weekly basis during winter and
summer breaks;
Agendas are posted outside of RDMT122, outside of SIER100, outside of VSTA B301, E.L. Cord Child Care Center outside of Rm.103, and online at www.tmcc.edu/sga. To request disability accommodation, contact the
Disability Resource Center at least ten days in advance at: 775-673-7277; fax 775-673-7207; email drc@tmcc.edu; RDMT 114.
Page 5 of 8; SGA Senate Meeting Agenda
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Rev.: 8/12/2015
SGA Senate Meeting Agenda 08/19/2015
H.J. Be available in person for SGA Special Meetings called by the SGA Officers as needed;
I.K. SGA Senators may not miss more than two (2) SGA Senate meetings per semester, unless preapproved by the
SGA Senate;
J.L. Adhere to the SGA Constitution, Bylaws, and Operations Manual;
K.M.
Additional tasks and special assignments as requested by the SGA Senate and Executive Officers.
Agendas are posted outside of RDMT122, outside of SIER100, outside of VSTA B301, E.L. Cord Child Care Center outside of Rm.103, and online at www.tmcc.edu/sga. To request disability accommodation, contact the
Disability Resource Center at least ten days in advance at: 775-673-7277; fax 775-673-7207; email drc@tmcc.edu; RDMT 114.
Page 6 of 8; SGA Senate Meeting Agenda
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
Rev.: 8/12/2015
SGA Senate Meeting Agenda 08/19/2015
Attachment B. Proposed changes to the SGA Operations Manual
W H O ’ S W H O I N T H E A S S O C I AT I O N
General Explanation of Roles
President
•
Call and preside over meetings of the SGA.
•
Serve as the primary SGA representative to administrators, faculty, and staff.
•
Represent students at various college committee meetings.
•
Attend the Nevada System of Higher Education (NSHE) Board of Regent’s Meetings as requested by the TMCC
President.
•
Manage all delegated tasks of the SGA.
•
Chair the SGA Senate and SGA President’s Council meetings.
•
Adhere to the Nevada Open Meeting Law.
•
Keep and make available to the public SGA Senate and President’s Council minutes and audio recordings as
indicated in the Nevada Open Meeting Law.
•
Perform other duties as outlined in the SGA Constitution and Bylaws.
Vice President
•
Execute the duties and powers of the president in his/her absence.
•
Assist the President and Senate as requested.
•
Create and distribute marketing materials for all SGA events through flyers, posters, social media, and other forms
of communication.
•
Support the SGA Activities Chair and Clubs and Organizations Chair.
•
Perform other duties as outlined in the SGA Constitution and Bylaws.
Treasurer
•
Develop and manage the main SGA Budget (EK05) and monitor the SGA Activities Budget (EK26) with approval of
the SGA Senate.
•
Provide financial reports as requested for the SGA Senate Meetings and clubs and organizations.
•
Oversee all club and organization accounts to ensure proper use of funds.
•
Chair the Finance Committee and oversee the SGA funds allocation process for TMCC Clubs and Organizations.
Ensure forms are complete and all required materials are included.
•
Adhere to the Nevada Open Meeting Law.
•
Keep and make available to the public SGA Finance Committee minutes and audio recordings as indicated in the
Nevada Open Meeting Law.
•
Perform other duties as outlined in the SGA Constitution and Bylaws.
Secretary
•
Responsible for taking minutes and audio recordings of the SGA Senate Meetings.
•
Adhere to the Nevada Open Meeting Law.
Agendas are posted outside of RDMT122, outside of SIER100, outside of VSTA B301, E.L. Cord Child Care Center outside of Rm.103, and online at www.tmcc.edu/sga. To request disability accommodation, contact the
Disability Resource Center at least ten days in advance at: 775-673-7277; fax 775-673-7207; email drc@tmcc.edu; RDMT 114.
Page 7 of 8; SGA Senate Meeting Agenda
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Rev.: 8/12/2015
SGA Senate Meeting Agenda 08/19/2015
•
Keep and make available to the public SGA Senate meeting minutes and audio recordings as indicated in the
Nevada Open Meeting Law.
•
Perform other duties as outlined in the SGA Constitution and Bylaws.
C l u b s a n d O r g a n i z a t i o n s Ch a i r
•
Oversee the student club and organization recognition process. Ensure forms are complete and all required
materials are included. Provide educated recommendations to the SGA regarding club and organization
recognition.
•
Monitor clubs and organizations to ensure they are meeting recognition requirements as indicated in the SGA
Bylaws and Clubs and Organizations Policies.
•
Oversee club and organization event requests to ensure they are following requirements as indicated in the SGA
Bylaws and Clubs and Organizations Policies.
•
Attend the Student Event Management Meeting to help clubs navigate the TMCC event planning processes.
•
Perform other duties as outlined in the SGA Constitution and Bylaws.
A c t i vi t i e s Ch a i r
•
Chair the Activities Committee.
•
Develop, plan, and implement all SGA activities and events from set-up to clean-up.
•
Publicize all SGA activities and events.
•
Manage SGA Activities Budget (EK56).
•
Provide SGA Activities Budget financial reports as requested for the SGA.
•
Adhere to the Nevada Open Meeting Law.
•
Keep and make available to the public SGA Activities Committee minutes and audio recordings as indicated in the
Nevada Open Meeting Law.
•
Perform other duties as outlined in the SGA Constitution and Bylaws.
A c a d e mi c Di vi s i o n S e n a t o r s
•
Represent their academic area and be the voice for that population of students.
•
Chair and/or attend committees for their academic division as requested by the SGA.
•
Develop relationships with fellow students in applicable academic division and help them feel connected to the
TMCC community.
•
Assist in publicizing SGA activities and events.
•
Perform other duties as outlined in the SGA Constitution and Bylaws.
Agendas are posted outside of RDMT122, outside of SIER100, outside of VSTA B301, E.L. Cord Child Care Center outside of Rm.103, and online at www.tmcc.edu/sga. To request disability accommodation, contact the
Disability Resource Center at least ten days in advance at: 775-673-7277; fax 775-673-7207; email drc@tmcc.edu; RDMT 114.
Page 8 of 8; SGA Senate Meeting Agenda
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
Rev.: 8/12/2015