2014
Vipin S
[1ST PUC ACCOUNTING]
As Per New Syllabus under PU Board of Karnataka
Professor Vipin 2014
Unit 1
Introduction to Accounting
Origin of Accounting
The accounting system in India was practiced during ancient period by kings. Kautilya has mentioned
accounting and auditing systems in his book ‘Artha Shastra’ written during 4th Century BC.
Actual development of accounting began during the 15th century. The credit goes to Luca Pacioli, a monk
from Venice in Italy. He wrote in the year 1494 a book on mathematics called ‘Summa’. It was based on
the book keeping.
Modern day businesses use computerized form of accounting.
Accounting and Book Keeping
A business undertakes number of transactions. So it becomes necessary to record these business
transactions in details and in a systematic manner. Recording of business transactions in a systematic
manner in the books of account is called book-keeping. Book- Keeping is concerned with recording of
financial data. This may be defined as.
“The art of keeping a permanent record of business transactions is book keeping”.
From book keeping important details such as total sales, total purchases, total cash receipts, total
payments, etc. may be ascertained. As you know the main objective of business is to earn profits. In
order to achieve this objective, mere recording of business transactions is not enough. Accounting
involves not only book keeping but also many other activities. In 1941, the American Institute of
Certified Public Accountants (AICPA) defined as
“The art of recording, classifying, summarizing, analyzing and interpreting the business transactions
systematically and communicating business results to interested users is accounting”
Accounting is identified with a system of recording of business transactions that creates economic
information about business enterprises to facilitate decision making. The function of accounting is to
provide quantitative information, primarily financial in nature, about economic entities, that is intended
to be useful in making economic decisions.
Features of Accounting
1. Identification: implies determining what transactions are to be recorded i.e. items of financial
character are to be recorded. For example, goods purchased for cash or on credit will be
recorded. Items of non-financial character such as changes in managerial policies, etc. are not
recorded in the books of accounts.
2. Measurement: means quantification of business transactions into financial terms by using
monetary unit. If an event cannot be quantified in monetary terms, it is not considered fit for
Professor Vipin 2014
recording in the books of the firm. That is why important items like appointment, signing of
contracts, etc. are not shown in the books of accounts.
3. Recording: Having identified and measured the economic events in financial terms, these are
recorded in the books of accounts in monetary terms and date wise. The recording of the
business transactions is done in such a manner that the necessary financial information is
summarized as per well established accounting practice.
4. Communication: The economic events are identified, measured and recorded in such a manner
that the necessary relevant information is generated and communicated in a certain form to the
management and other internal and external users of information. The financial information is
regularly communicated through accounting reports.
Branches of Accounting
Financial accounting: It is concerned with recording the transactions of financial character, summarising
and interpreting them and communicating the results to the users. It ascertains profit earned or loss
incurred during a period (usually one year as accounting year) and the financial position as on the date
when the accounting period ends. It can provide financial information required by the management and
other parties. The word accounting and financial accounting are used interchangeably. At present we
are concerned with financial accounting only
Cost accounting: It analyses the expenditure so as to ascertain the cost of various products
manufactured by the firm and fix the prices. It also helps in controlling the costs and providing necessary
costing information to management for decision making.
Management accounting: It is concerned with generating information relating to funds, cost and profits
etc. This enables the management in decision making. Basically, it is meant to assist the management in
taking rational policy decisions and to evaluate the impact of its decisions and actions and the
performance of various departments..
Tax accounting: This branch of accounting has grown in response to the difficult tax laws such as relating
to income tax, sales tax etc. An accountant is required to be fully aware of various tax legislations.
Social accounting: This branch of accounting is also known as social reporting or social responsibility
accounting. It discloses the social benefits created and the costs incurred by the enterprise. Social
benefits include such facilities as medical, housing, education, canteen, provident fund and so on while
the social costs may include such matters as exploitation of employees, industrial interest, environment
pollution, unreasonable terminations, social evils resulting from setting up industries etc.
Human resource accounting: It is concerned with human resource of an enterprise. Accounting methods
are applied to evaluate the human resources in money terms. It is, therefore, an accounting for the
people of the organisation.
National resource accounting: It means the accounting for the resources of the nation as a whole such
as water resources, mining, forests etc. It is generally not concerned with the accounting of individual
Professor Vipin 2014
business entities and is not based on generally accepted accounting principles. It has been developed by
the economists.
Objectives of Accounting
1. Finding out various balances: Systematic recording of business transactions provides vital
information about various balances like cash balance, bank balance, etc.
2. Providing knowledge of transactions: Systematic maintenance of books provides the details of
every transaction.
3. Ascertaining net profit or loss: Summarisation in form of Profit and Loss Account provides
business income over a period of time.
4. Depicting financial position: Balance sheet is prepared to depict financial position of business
means what the business owns and what owes to others.
5. Information to all interested users: After analysis and interpretation, business performance and
position are communicated to the interested users.
6. Fulfilling legal obligations: Vital accounting information helps in fulfilling legal obligations e.g.
sales tax, income tax etc.
Functions of Accounting
1. Maintaining systematic records: Business transactions are properly recorded, classified under
appropriate accounts and summarized into financial statements.
2. Communicating the financial results: It is used to communicate financial information in respect
of net profits (or loss), assets, liabilities etc. to the interested parties.
3. Fixing responsibility: It helps in computation of profits of different departments of an enterprise.
This facilitates the fixing of the responsibility of departmental heads.
4. Decision making: It provides the users the relevant data to enable them make appropriate
decisions in respect of investment in the capital of the business enterprise or to supply goods on
credit or lend money etc.
5. Meeting Legal Requirements: The provisions of various Laws such as Companies Act, 1956
Income Tax and Sales/VAT Tax Acts, require the submission of various statements i.e. Annual
accounts, Income Tax returns, Returns for VAT etc.
Basic Terms in Accounting
1. Transaction: An event the recognition of which gives rise to an entry in accounting records. It is
an event which results in change in the balance sheet equation. That is, this changes the value of
assets and equity. In a simple statement, transaction means the exchange of money or money’s
worth from one account to another account Events like purchase and sale of goods, receipt and
payment of cash for services or on personal accounts, loss or profit in dealings etc., are the
transactions. Cash transaction is one where cash receipt or payment is involved in the exchange.
Credit transaction, on the other hand, will not have ‘cash’ either received or paid, for something
given or received respectively, but gives rise to debtor and creditor relationship. Non-cash
Professor Vipin 2014
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
transaction is one where the question of receipt or payment of cash does not at all arise, e.g.
Depreciation, return of goods etc.,
Debtor: A person who owes money to the firm mostly on account of credit sales of goods is
called a debtor. For example, when goods are sold to a person on credit that person pays the
price in future, he is called a debtor because he owes the amount to the firm.
Creditor: A person to whom money owes by the firm is called creditor. For example, Madan is a
creditor of the firm when goods are purchased on credit from him
Capital: It means the amount (in terms of money or assets having money value) which the
proprietor has invested in the firm or can claim from the firm. It is also known as owner’s equity
or net worth. Owner’s equity means owner’s claim against the assets. It will always be equal to
assets less liabilities, say: Capital = Assets - Liabilities.
Liability: It means the amount which the firm owes to outsiders that is, except the proprietors.
In the words of Finny and Miller, “Liabilities are debts; they are amounts owed to creditors; thus
the claims of those who ate not owners are called liabilities”. In simple terms, debts repayable
to outsiders by the business are known as liabilities.
Asset: Any physical thing or right owned that has money value is an asset. In other words, an
asset is that expenditure which results in acquiring of some property or benefits of a lasting
nature.
Goods: It is a general term used for the articles in which the business deals; that is, only those
articles which are bought for resale for profit are known as Goods.
Revenue: It means the amount which, as a result of operations, is added to the capital. It is
defined as the inflow of assets which result in an increase in the owner’s equity. It includes all
incomes like sales receipts, interest, commission, brokerage etc. However, receipts of capital
nature like additional capital, sale of assets etc., are not a part of revenue.
Expense: The terms ‘expense’ refers to the amount incurred in the process of earning revenue. If
the benefit of an expenditure is limited to one year, it is treated as an expense (also know is as
revenue expenditure) such as payment of salaries and rent.
Expenditure: Expenditure takes place when an asset or service is acquired. The purchase of
goods is expenditure, where as cost of goods sold is an expense. Similarly, if an asset is acquired
during the year, it is expenditure, if it is consumed during the same year; it is also an expense of
the year.
Purchases: Buying of goods by the trader for selling them to his customers is known as
purchases. As the trade is buying and selling of commodities purchase is the main function of a
trade. Here, the trader gets possession of the goods which are not for own use but for resale.
Purchases can be of two types. viz, cash purchases and credit purchases. If cash is paid
immediately for the purchase, it is cash purchases, If the payment is postponed, it is credit
purchases.
Sales: When the goods purchased are sold out, it is known as sales. Here, the possession and the
ownership right over the goods are transferred to the buyer. It is known as 'Business Turnover’
or sales proceeds. It can be of two types, viz.,, cash sales and credit sales. If the sale is for
immediate cash payment, it is cash sales. If payment for sales is postponed, it is credit sales.
Professor Vipin 2014
13. Stock: The goods purchased are for selling, if the goods are not sold out fully, a part of the total
goods purchased is kept with the trader unlit it is sold out, it is said to be a stock. If there is stock
at the end of the accounting year, it is said to be a closing stock. This closing stock at the
yearend will be the opening stock for the subsequent year.
14. Drawings: It is the amount of money or the value of goods which the proprietor takes for his
domestic or personal use. It is usually subtracted from capital.
15. Losses: Loss really means something against which the firm receives no benefit. It represents
money given up without any return. It may be noted that expense leads to revenue but losses
do not. (e.g.) loss due to fire, theft and damages payable to others,
16. Account: It is a statement of the various dealings which occur between a customer and the firm.
It can also be expressed as a clear and concise record of the transaction relating to a person or a
firm or a property (or assets) or a liability or an expense or an income.
17. Invoice: While making a sale, the seller prepares a statement giving the particulars such as the
quantity, price per unit, the total amount payable, any deductions made and shows the net
amount payable by the buyer. Such a statement is called an invoice