PREP Single Incident Process & Communication Diagram
Incident
Occurs
Call goes to
ITAC, FSC, or
Police
Department
ITAC, FSC, or
Police
Department
identifies
incident type
and Physical
Recovery
Incident Lead
(PRIL)
Remediation meeting or
conference call is scheduled and
PREP is alerted – any area
affected by the incident should
attend/participate
Impacted
representatives
meet on site if
necessary
PRIL fills out
emergency reporting
form and validate
information with other
representatives as
applicable.
Regrouping
meeting/
conferences are
scheduled as
applicable
PREP team or affected
area write PREP PostEvent Communication
Report on day 2 of
incident
Call is dispatched to
appropriate PRIL
(Plant, EHS, IT,
Research, FPC, Real
Estate, Etc…)
PRIL is contacted, ETA is
provided by PRIL to
dispatcher, and
notification is sent to all
parties (including
escalated call tree by
area as applicable)
PRIL’s PREP member notifies
PREP committee and the
appropriate AVP through email or
phone depending on severity of
the incident and as applicable
At remediation meeting,
representatives of affected
areas discuss damage
assessment, including
operational and business
continuity impacts
A communication notice
will be sent to applicable
AVP and EMT that the
final report has been
posted.
Does incident
affect other
areas?
Yes
Initial assessment
summary is reported to
PRIL’s area management
by phone or through
applicable dispatch area
PREP PRIL lead posts
incident notices and
updates throughout the
recovery to PREP
SharePoint site.
No
Team completes and uploads
all reports with supporting
documents to PREP
SharePoint Site as incident
recovery progresses
To send message to PREP Team -- use PLANTOPS-PREP@LISTSERV.UH.EDU
3/25/2013
PRIL arrives on site and
completes initial assessment
– additional resources are
called in as applicable
(including Emergency
Response contractors) –
recovery begins immediately
with recovery led by physical
area with the greatest
impact
Incident updates, current status, and reports can be found at: https://share.uh.edu/plantops/PREP/
Physical Recovery Incident Lead
·
·
·
·
·
·
·
Environmental – EHS
Hilton – Hilton
Information Technology – UIT
Major Construction – FPC
Physical Plant/Utilities, Operations,
and Minor Construction – FM
Real Estates – Real Estates
Research – Research
Physical Recovery Emergency Planning (PREP)
POST EVENT RESPONSE PROCESS
Purpose Statement:
Post event physical recovery emergency response will involve assessing the campus built-environment
after an incident has occurred. Assessment should include any follow-up actions required to address
losses and risk mitigation resulting from events.
Resources:
A Physical Recovery Emergency Planning (PREP) listserv (PLANTOPS-PREP@LISTSERV.UH.EDU) and
SharePoint site (https://share.uh.edu/plantops/PREP/SitePages/Home.aspx) have been created to
facilitate team communications and to house all PREP Emergency Reports and post event tracking data.
The SharePoint site will be accessible to key university stakeholders as well as PREP team members for
event notices and updates as they are posted. This will reduce unnecessary paperwork, redundancy,
and confusion and ensure that real-time information is available when needed. For responses that
require collaboration, the command center for physical recovery emergency efforts will be located in
GSB122C Conference Room. In the event that the incident has impacted campus network access,
updates will be posted in this location. For individual responses where network connectivity is not
available, the areas will post in their identified command center locations as noted in their business
continuity plans.
Process:
Updated and real time notices are posted throughout the process as they are made available by the
PREP Physical Response Incident Lead (PRIL). The PRIL’s physical recovery response report should
provide the following information: 1) what happened; 2) when the event happened; 3) where the event
happened; 4) who did the event happen to; 5) details as to how the event happened; and 6) why the
event happened. To report this information, it will be important to utilize the Emergency Reporting
Form and the Post-Event Communications Report Form. Physical area owners – i.e. areas with majority
involvement in the incident – are responsible for response coordination, notices, emergency form
completion, recovery management and post event reporting. The forms may be accessed at the PREP
website, http://uh.edu/plantops/about-us/committees/PREP/index.php. The correct chronology for a
post event physical response is provided below:
Incident Occurs:
1. Incident is reported to Information Technology Availability Center (ITAC), Facilities Service
Center (FSC) or Police Department (PD).
2. ITAC, FSC, or PD identifies 1) the incident type and 2) the Physical Recovery Incident Lead (PRIL).
3. Call is dispatched to appropriate PRIL (Plant, Environmental Health and Safety, Fire Marshal,
Information Technology, Police Department, Research, Facilities Planning and Construction,
1
Physical Recovery Emergency Planning (PREP)
POST EVENT RESPONSE PROCESS
4.
5.
6.
7.
8.
Real Estate, etc.) Depending on the nature and severity of the incident, the UH Public Safety
Emergency Management Bureau will also be contacted.
PRIL will notify dispatch of estimated time of arrival, if possible -- notification is sent to all
impacted parties (including the escalated facilities emergency call tree as applicable).
PRIL arrives on site and completes an initial assessment.
Additional resources will be called in as needed, including emergency response contractor(s).
Recovery begins immediately led by the physical area(s) with the greatest impact.
Initial assessment summary will be reported to PRIL’s area management by phone or applicable
dispatch area.
When incident DOES affect / impact other areas –
9. PRIL’s PREP member notifies the PREP committee and appropriate AVP via email or phone,
depending on incident severity, and as applicable.
10. PREP PRIL posts incident notices and updates throughout the recovery to the PREP SharePoint
site -- (https://share.uh.edu/plantops/PREP/SitePages/Home.aspx).
11. A remediation meeting or conference call is scheduled – PREP is alerted -- representatives from
any area affected by the incident should attend.
12. Representatives of affected areas will discuss damage assessment, impact to operational and
business continuity, and identify next steps.
13. PRIL completes emergency reporting form located on the PREP SharePoint site.
14. Representatives from impacted areas will meet on the site and regrouping
meetings/conferences are scheduled as applicable.
15. PRIL will post continuous updates throughout the process as they are available. Information
shall be validated and then organized and reported (and named in the following sequence) :
a. Date
b. Building Number
c. Building Name
d. Incident Name
e. Incident description.
16. PREP team or affected area completes post-event communication report on day 2. Form
located at PREP SharePoint site (https://share.uh.edu/plantops/PREP/SitePages/Home.aspx).
17. A communication notice will be sent to applicable AVP that the final report has been posted.
Based on the severity of the incident, it may be necessary to send a communication notice to
the Emergency Management Team (EMT) that the final report has been posted.
2
Physical Recovery Emergency Planning (PREP)
POST EVENT RESPONSE PROCESS
18. Team completes and uploads all reports and supporting document to the PREP SharePoint site
as part of the incident recovery progress.
When incident DOES NOT affect / impact other areas –
(Skip steps #9, #10, and #11 above)
12. Representatives of affected areas will discuss damage assessment, impact to operational and
business continuity, and identify next steps.
13. PRIL completes emergency reporting form located on the PREP SharePoint site.
14. Representatives from impacted areas will meet on the site and regrouping
meetings/conferences are scheduled as applicable.
15. PRIL will post continuous updates throughout the process as they are available. Information
shall be validated and then organized and reported (and names in the following sequence) :
f. Date
g. Building Number
h. Building Name
i. Incident Name
j. Incident description.
16. PREP team or affected area completes post-event communication report on day 2. Form
located at PREP SharePoint site (https://share.uh.edu/plantops/PREP/SitePages/Home.aspx).
17. A communication notice will be sent to applicable AVP that the final report has been posted.
Based on the severity of the incident, it may be necessary to send a communication notice to
the EMT that a final report has been posted.
18. Team completes and uploads all reports and supporting document to the PREP SharePoint site
as part of the incident recovery progress.
Major Events
The physical recovery emergency planning and response process will be the same as noted in this
document for minor and major events. However, for major events where the university’s EOC has been
activated, the PREP team members will filter their unified reports and updates through the EOC as
required by the NIMS process and will not use the SharePoint site for major response communications.
3
TEAM 3
TEAM 4
TEAM 1
TEAM 2
TEAM 5 -- REMOTE LOCATIONS
Bldg.
#
101
117
118
120
121
125
400
401 –
420
Bldg.
#
Name
Wortham House
KUHT TV@Ft. Bend
Tower
Wortham Coach
House
George Building –
UHSL
569
Brazos Hall – UHSL
Wortham House
Storage (ERP)
Cougar Sub-Station
Energy Research
Park
703
750 –
760
762
575
701
702
Name
Cullen Oaks
Apartments
Cambridge Oaks
Apartments
College of Pharmacy
TMC @ Moursund
KUHF Transmitter
Building
KMJQ/KUHT
Transmitter Building
Coastal Center
Complex
UH Cinco Ranch
Friday, January 11, 2013
UH Physical Recovery BUILDING PRIORITY and POWER RESTORATION SCHEDULE
(colors represent 5 different zone/team areas)
BUILDING
BUILDING
GENERATOR
NUMBER
ABBR.
BUILDING NAME
Gen life Safety and limited lab
592 HBS
Health and Biomedical
equipment
505 JDA
J. Davis Armistead
Gen. Life safety only
590 HRM
C.Hilton Coll.of Hotl.&Res.Mgt
Gen. Life safety only
518 CLA
Calhoun Lofts Apartments
Gen. Life safety only
565 UC
University Center
Gen. Life safety only
522 CRWC
Campus Recreation &Wellness Ct
Gen. Life safety only
528 MH
Leroy and Lucile Melcher Hall
Gen. Life safety only
595 RES
Chinese Star Restaurant
Gen. Life safety only
509 L
M. D. Anderson Library
Gen. Life safety only
499 CBB
Classroom and Business Building
Gen. Life safety only
544 CEMO
Michael J. Cemo Hall
Gen. Life safety only
591 INF1
Visitor Information Booth 1
None
546 EPG
East Parking Garage
Gen. Life safety only
553 WC
Welcome Center&Parking Gar.
Gen. Life safety only
561 CRWA
CRWC Annex
None
504 CCC
Child Care Center
None
586 CAM
Isabel C. Cameron
Gen. Life safety only
584 MTR
Moody Towers Residence Halls
Gen. Life safety only
563 CV
Cougar Village I
Gen. Life safety only
Cougar Village II
Gen. Life safety only
TEAM
BUILDING ZONE
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
2
2
2
2
2
SZB
SZB
SZB
SZB
SZB
SZB
SZB
SZB
SZB
SZB
SZB
SZB
SZB
SZB
SZB
SZA
SZA
SZA
SZA
SZA
2
2
2
2
2
2
2
2
2
2
2
SZA
SZA
SZA
SZA
SZA
SZA
SZA
SZA
SZA
SZA
SZA
559
558
556
557
555
500
497
525
568
542
2
SZA
106 TLCA
Tex. Learn.&Comp.Ctr. Annex
2
SZA
108 CAL
Cullen Annex Laboratory
2
SZA
111 DTL
Dynamometer Test Laboratory
2
SZA
116 SHFE
Safety,Human Factors&Ergo.Lab
2
2
2
2
2
2
2
2
2
SZA
SZA
SZA
SZA
SZA
SZA
SZA
SZA
SZA
119
598
199
562
519
560
524
526
514
Texas Manufacturing Asst. Ctr.
Clinical Research Services Ctr
Clinical Research Services Annex
A. D. Bruce Religion Center
Dept. of Pub. Safety-UH Police
UH-DPS Parking Enforcement
Student Service Center 1
Student Service Center 2
Fire&Life Safety - Storage
2
SZA
104 TVFO
KUHT Fiber Optics Building
2
2
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
SZA
SZA
NZB
NZB
NZB
NZB
NZB
NZB
NZB
NZB
NZB
NZB
NZB
NZB
NZB
NZB
NZB
NZB
NZB
NZB
NZB
NZB
NZB
NZB
105
521
596
536
579
581
515
537
585
540
508
503
589
543
538
539
549
523
580
594
552
527
535
572
TVTE
GS
CC
CPB
ENG1
ENG2
CPP
BL
GSB
LL
T2
TA
FA
ARC
TU2
KH
SW
SEA
ENG3
EERC
BKDC
EHRM1
EHRM2
GSS
3
4
4
4
4
4
4
4
NZB
NZA
NZA
NZA
NZA
NZA
NZA
NZA
577
551
545
550
576
593
564
502
CUA
SR2
SERC
SR1
STL
HSC
F
S
KUHT Telephone Equipment
Grounds Storage
Computing Center
Leroy&Lucile Melcher Ctr.forPB
Cullen Coll of Engineering 1
Cullen Coll of Engineering 2
Central Power Plant
Bates Law
General Services Building
John M.O'Quinn Law Library
College of Technology Building
Technology Annex
Fine Arts Building
G.D.Hines Coll.of Architecture
Teaching Unit 2 Building
Max Krost Hall
Graduate School of Social Work
Science &Engineering Annex
Engineering Lecture Hall
Engineering Edu. Resource Ctr.
B.Keeland Jr. Design.&Expl.Ctr
EHRM1
EHRM2
General Services Stor Building
E. Cullen Underground Annex (obsolete)
no power
Science and Research 2
Sci. & Eng. Research Center
Science and Research 1
Science Teaching Lab
Univ of Houston Science Center
Lamar Fleming, Jr.
Science Building
CPR
OBH
TH
SH
BH
LH
BOA
CWD
UHC
CSD
SPA
TMAC
CRS
CRSA
ADB
UHPD
UHPE
SSC1
SSC2
FLS
Cougar Place Residence Halls Replacement
E. E. Oberholtzer Res. Hall
Taub Residence Hall
Settegast Residence Hall
Bates Residence Hall
Law Residence Hall
Bayou Oaks Apartments
Cougar Woods Dining
UH Health Center
J.Dart Jr.Ctr.forStd w/DisAbil
South Park Annex
Gen. Life safety only
Gen. Life safety only
Gen. Life safety only
Gen. Life safety only
Gen. Life safety only
Gen. Life safety only
None
Gen life Safety and Freezers
Gen. Life safety only
Gen. Life safety only
None
Gen life Safety and limited lab
equipment
Gen life Safety and limited lab
equipment
Gen life Safety and limited lab
equipment
Gen life Safety and limited lab
equipment
Gen life Safety and limited lab
equipment
Gen. Life safety only
Gen. Life safety only
None
Gen. Full Building
None
Gen. Life safety only
Gen. Life safety only
None
Gen life Safety and limited lab
equipment
Gen life Safety and limited lab
equipment
None
Gen. Full Building
Gen. Life safety only
Gen. Life safety only
Gen. Life safety only
Gen. Life safety only
Gen. Life safety only
Gen. Full Building
Gen. Life safety only
Gen. Life safety only
Gen. Life safety only
Gen. Life safety only
Gen. Life safety only
Gen. Life safety only
Gen. Life safety only
Gen. Life safety only
None
None
None
None
Gen. Full Building
Gen. Full Building
Gen. Full Building
None
Gen. Life safety only
Gen. Life safety only
Gen. Life safety only
Gen. Life safety only
Gen. Life safety only
Gen. Life safety only
Priority
Listing
Category
2
4
13
15
41
43
46
47
49
73
74
112
115
116
119
7
8
9
10
11
CRITICAL BUILDING - RESEARCH
CRITICAL BUILDING - RESEARCH
CRITICAL BUILDING - HSG/FOOD SERVICES
CRITICAL BUILDING - HOUSING
Food Services
Aux - Other
Academic/Food
Food Services
Academic
Academic
Academic
Office
Aux - Other
Aux - Other
Aux - Non critical
CRITICAL BUILDING - CHILDREN
CRITICAL BUILDING - CHILDREN
CRITICAL BUILDING - HSG/FOOD SERVICES
CRITICAL BUILDING - HOUSING
CRITICAL BUILDING - HOUSING
12
14
16
17
18
19
20
39
42
52
94
CRITICAL BUIDLING - HOUSING
CRITICAL BUILDING - HSG/FOOD SERVICES
CRITICAL BUILDING - HOUSING
CRITICAL BUILDING - HOUSING
CRITICAL BUILDING - HOUSING
CRITICAL BUILDING - HOUSING
CRITICAL BUILDING - HOUSING
Food Services
Aux - Other
Academic
Academic
95 Academic
96 Academic
97 Academic
98 Academic
99
100
101
103
106
107
108
109
111
Academic
Academic
Academic
Aux - Other
Office
Office
Office
Office
Office
117 Aux - Other
118
139
24
28
29
30
37
45
48
51
58
59
60
61
62
64
69
75
76
77
79
136
137
138
Aux - Other
Storage
CRITICAL BUILDING - IT
CRITICAL BUILDING - COMMUNICATION
CRITICAL BUILDING - RESEARCH
CRITICAL BUILDING - RESEARCH
CRITICAL BUILDING - CORE INFRASTRUCTURE
Academic/Food
Office
Academic
Academic
Academic
Academic
Academic
Academic
Academic
Academic
Academic
Academic
Academic
Academic
Storage
Storage
Storage
140
3
5
23
27
31
32
33
Abandoned
CRITICAL BUILDING - RESEARCH
CRITICAL BUILDING - RESEARCH
CRITICAL BUILDING - RESEARCH
CRITICAL BUILDING - RESEARCH
CRITICAL BUILDING - RESEARCH
CRITICAL BUILDING - RESEARCH
CRITICAL BUILDING - RESEARCH
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
NZA
NZA
NZA
NZA
NZA
NZA
NZA
NZA
NZA
NZA
NZA
NZA
NZA
NZA
NZA
NZA
NZA
NZA
NZA
NZA
NZA
NZA
NZA
NZA
531
567
547
520
533
516
532
517
507
534
578
494
587
588
506
529
501
554
574
530
573
513
597
582
HP
UCS
PGH
MSM
MEL
EC
GAR
CPH
CWM
H
AH
AAA
FH
M
COM
SEC
RGC
BG
ATH
RS
ALUM
INF2
SPG
CBF
4
4
4
4
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
NZA
NZA
NZA
NZA
Remote
Remote
Remote
Remote
Remote
Remote
Remote
Remote
Remote
Remote
Remote
Remote
Remote
Remote
Remote
Remote
Remote
Remote
Remote
Remote
Remote
Remote
Remote
Remote
Remote
Remote
Remote
Remote
Remote
Remote
Remote
Remote
Remote
Remote
Remote
599
583
570
548
400
701
569
575
409
414
117
702
703
401
402
403
419
404
407
406
411
405
408
410
413
415
420
704
710
711
750
751
752
753
756
757
758
759
760
CLTF
CFT
BATC
AMB
CSS
PHA
CULLO
CO
ERP9
ERP14
TVFB
ABC
KMJQ
ERP1
ERP2
ERP3
ERP19
ERP4
ERP7
ERP6
ERP11
ERP5
ERP8
ERP10
ERP13
ERP15
ERP20
TMC
SBD
ROCK
COCM
COEL
CORL
COES
COIT
GEOC
CROK
CRST
CGRS
Hofheinz Pavilion
University Center Satellite
Philip Guthrie Hoffman Hall
Reb.& John Moores Sch.of Mus.
Melcher Gym/Charter School
Ezekiel W Cullen
Susanna Garrison Gymnasium
Cullen Performance Hall
C. W.Mitchell Ctr.for the Arts
Fred J. Heyne
Agnes Arnold Hall
Agnes Arnold Auditorium
Stephen Power Farish Hall
Charles F. McElhinney Hall
Jack J.Valenti School of Comm.
Sci.& Engr. Classroom Building
Roy G. Cullen
Biology Greenhouse
Athletic Center
Corbin J. Robertson Stadium
Alumni Center
Visitor Information-Booth 2
Stadium Parking Garage
Cougar Baseball Field
C.Lewis Int. Track& Field Com.(Women's
Softball Stadium)
Cougar Ball Field Tick.Booth
Athletics Batting Cage
Athletics Maint. Building
Cougar Sub-Station
Coll of Phar.Tx.Med.Center
Cullen Oaks Apartments
Cambridge Oaks Apartments
UH Energy Research Park 9
UH Energy Research Park 14
KUHT TV@Ft.Bend - Tower
KUHF Trans. Tower - ABC
KMJQ/KUHT Transmitter Building
UH Energy Research Park1
UH Energy Research Park 2
UH Energy Research Park 3
UH Energy Research Park 19
UH Energy Research Park 4
UH Energy Research Park 7
UH Energy Research Park 6
UH Energy Research Park 11
UH Energy Research Park 5
UH Energy Research Park 8
UH Energy Research Park 10
UH Energy Research Park 13
UH Energy Research Park 15
UH Energy Research Park 20
TMC@2151 Holcomb
Small Business Development Ctr
4520 Rockwood - University Oak
Coastal Ctr. Caretakr Mob Home
Coastal Center Environ. Lab
Coastal Center Research Lab
Coastal Ctr. Equipment Storage
Coastal Ctr. Res. IT Equip.
Geosciences Coastal Ctr IT Eqp
Coastal Ctr.Rock Saw Facility
Coastal Center Rock Storage
Coastal Center Greenhouse Svc.
Gen. Full Building
Gen. Life safety only
Gen. Life safety only
Gen. Life safety only
Gen. Life safety only
Gen. Life safety only
Gen. Life safety only
Gen. Life safety only
Gen. Life safety only
Gen. Life safety only
Gen. Life safety only
Gen. Life safety only
Gen. Life safety only
Gen. Life safety only
Gen. Life safety only
Gen. Life safety only
Gen. Life safety only
None
Gen. Life safety only
Gen. Life safety only
Gen. Life safety only
None
Gen. Life safety only
None
38
40
44
50
53
54
55
56
57
63
65
66
67
68
70
71
72
78
102
104
105
113
114
120
Emergency shelter
Food Services
Academic/Food
Academic
Academic
Academic
Academic
Academic
Academic
Academic
Academic
Academic
Academic
Academic
Academic
Academic
Academic
Academic
Aux - Other
Aux - Other
Office
Office
Aux - Other
Aux - Non critical
None
None
None
None
None
Gen. Life safety only
121
122
123
124
1
6
21
22
25
26
34
35
36
80
81
82
83
84
85
86
87
88
89
90
91
92
93
110
125
126
127
128
129
130
131
132
133
134
135
Aux - Non critical
Aux - Non critical
Aux - Non critical
Aux - Non critical
CRITICAL BUILDING - CORE INFRASTRUCTURE
CRITICAL BUILDING - RESEARCH
CRITICAL BUILDING - HOUSING
CRITICAL BUILDING - HOUSING
CRITICAL BUILDING - RESEARCH
CRITICAL BUILDING - RESEARCH
CRITICAL BUILDING - COMMUNICATION
CRITICAL BUILDING - COMMUNICATION
CRITICAL BUILDING - COMMUNICATION
Academic
Academic
Academic
Academic
Academic
Academic
Academic
Academic
Academic
Academic
Academic
Academic
Academic
Academic
Office
Office
Academic
Academic
Academic
Academic
Academic
Academic
Academic
Academic
Academic
Academic
None
None
None
None
None
None
None
None
None
None
None
None
None
None
None
None
Notes:
All life safety events will be given the first priority regardless of the location and building priority listing.
Cougar substation is responsible for serving electrical power to majority of the campus and therefore listed as a priority building