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1. INTRODUCTION
These Administrative/Academic Regulations have been approved by Resolution of the Office of the
Vice President of Finance and Administration, and are made available to students through the
University's website and information systems.
2. ENROLLMENT
The enrollment fee shall be paid in the first bill of each academic term. As an indispensable condition
for enrollment, students must not have any outstanding debts with the University.
3. TUITION
3.1. The payment scales are determined, for each academic term, by the Office of the Vice
President of Finance and Administration. The scale corresponding to each student is
communicated prior to the start of the respective enrollment process. Students are responsible
for reviewing the price policy published on the website.
3.2. The tuition amount for each academic term is established regardless of the number of credits
in which the student has enrolled.
This provision does not include those students enrolled under the "Admission 30+" program;
those students of the School of Medicine referred to in Section 1.6 of the Student Regulations;
or those students with disabilities referred to in said Regulations.
3.3. Students taking one or more courses for the third time, in academic terms in which they have
enrolled in less than fifteen credits (Article 1.6.c of the Student Regulations), shall pay a tuition
equivalent to
75% of the corresponding scale.
3.4. Students' payments during the term in which they complete their studies are governed by the
following standards:
a. If the number of credits for which they have enrolled is less than fifteen, they shall pay a
tuition for the credits for which they have enrolled.
b. If the number of credits for which they have enrolled exceeds twenty-seven, they shall pay
the corresponding tuition, plus a tuition for credits for the excess value.
3.5. Regular students enrolled in the majors of Medicine, Nutrition and Dietetics, Psychology, and
Physical Therapy who are currently in the academic term(s) corresponding to their internship,
shall pay a tuition equivalent to 80% of that which corresponds to them.
3.6. Students recommencing their studies are assigned a payment scale in force equivalent to that
which they had when they suspended their studies.
3.7. Scholarships, discounts, and any other economic benefit that was not applied--for any reason-starting with the first bill of the academic term shall be applied starting with the second bill of
the term. Said benefit is retroactive, and the discount shall be applied in all bills yet to be issued.
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4. NUMBER OF INSTALLMENTS
4.1 The tuition corresponding to ordinary academic terms may be paid in any of the following forms:
a. In five installments for each academic term;
b. In twelve installments over the course of one year, with one installment per month from March
to December and an additional installment in July and another in December. This payment form
shall remain in force until the 2013-1 term. Students beginning their studies after said academic term
are not eligible for this payment form. Students who have begun their studies prior to said term may
continue to pay in this form.
Those students of the School of Medicine who are enrolled in academic terms 7 through 10,
with a term length of 20 weeks, shall pay an additional amount for each academic term. The
value of said amount is equivalent to one installment (identical to the amount of one bill
under the 5-installment payment form, in accordance with their payment scale). Said amount
shall be prorated in equal parts among the bills to which the student has committed to pay
in the academic term.
Students of the Dentistry program enrolled in academic terms 5 through 10 shall pay an
additional half-bill per term, established based on the 5-installment payment form. The
amount of this half-bill shall be prorated in equal parts among the bills to which the student
has committed to pay in the academic term. Likewise, bills issued to those students enrolled
in the fourth through seventh term shall include the educational material for the Practice
Clinic course. This amount will be prorated in three parts, starting with the third bill of the
academic term.
The tuition for extraordinary academic terms may be paid in up to three installments.
5. PAYMENT DATE
5.1. The payment dates are published prior to the start of the respective enrollment process by the
Office of the Vice President of Finance and Administration.
6. ISSUING OF BILLS AND PAYMENT OF INSTALLMENTS
6.1. The issuing of bills corresponding to the installments is performed in accordance with the
calendar established for such purpose, no less than seven days before the due date.
6.2. The University shall provide the electronic receipts corresponding to the services provided via
the Intranet.
6.3. Bills shall be paid at a branch of any authorized bank by the due date. After this date, the
applicable administrative fees and interest will be charged.
6.4. In the event that students fail to punctually perform their payment obligations with regard to any
document issued to their name (invoice, bill, or letter), the University shall have the power to
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report such failure to credit rating agencies, outsource the collection, or, where applicable,
transfer the collection rights to third parties, in accordance with the laws in force on matters of
protection of personal information. The University is not responsible for any complaint
whatsoever arising from such events. Likewise, the University may--in such cases--suspend all
non-academic services (see Annex 1) and cancel the credit offered for certain services, in
which case the student must pay cash for all services offered.
6.5. Tuition and academic fee payments are non-refundable.
6.6. Students of the Dentistry program are jointly and severally responsible for all payments
and obligations for treatments performed on their patients. Any debt of this nature will
be billed to the student at the end of the academic term. Likewise, those payments made
by students to the name of their patients, in the event that said patients have ultimately
decided not to receive the service, may be applied to the same students' other patients.
7. REFUNDS
7.1. Students may request the refund of their payments only in the following cases:
a. Payment of bill(s) in an academic term for which they are not enrolled.
b. When they are enrolled only in an English course, but have paid the full bill.
c. Excess payment when processing bills over the internet.
d. After withdrawing from an academic term, in the event that they have paid their bill(s) in
advance.
e. Double payment of bill(s) or processes.
f. Services and default fees charged by mistake.
g. Mistakes in the itemization of amounts billed.
7.2. Students shall submit all refund requests via Intranet. The maximum term for the effective
payment of the refund to students shall be ten (10) business days, counted as from the date
on which the respective student submits the request via Intranet.
7.3. The refund process for approved requests is as follows:
a. If a bill has been issued to the student, a credit note is applied to said bill for the refundable
amount.
b. If no bills have been issued to the student, the refund shall be performed via manager's
check. If the student is a minor, the beneficiary of the refund shall be their parent or guardian.
7.4. Refund requests are processed during the academic term in which any of the cases described
in Article 7.1 occur. On an exceptional basis, the Office of Treasury may authorize requests
submitted after the respective deadline.
8. ADMINISTRATIVE EXPENSES AND INTEREST
8.1. Administrative expenses are those generated by the administration and collection of bills and
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invoices due. The amount is fixed, charged on the day following the due date of the document,
and the amount is determined and published by the Office of the Vice President of Finance and
Administration, via the respective Resolution.
8.2. The interest charged, in accordance with Section 1242 of the Civil Code, are--on the one hand-compensatory in nature, for the use of the money that should have been paid in due time; and-on the other hand--of a default nature, intended to indemnify the delay in the payment of the
amounts owed as from the moment the payment obligation becomes due. Interest accrues as
from the second day following the due date of the bill or invoice, and is calculated daily, on a
cumulative basis, until the effective payment date. The interest rate is determined and
published by the Office of the Vice President of Finance and Administration, via the respective
Resolution. The rate shall not exceed the maximum amount authorized by the Peruvian Central
Reserve Bank.
8.3. Interest is charged independently of the administrative expenses generated due to the failure
to make timely payments.
8.4. Administrative expenses and interest are paid as of the moment of the effective payment of the
debt due.
9. CONTINUITY OF THE EDUCATIONAL SERVICE
9.5 In the case of those students who, as of the end of the academic term, have outstanding debts
for tuition or commitments assumed by virtue of an economic support agreement, all academic
and complementary services provided by the University (with the exception of their email
account) shall be suspended. They will not be provided with their respective academic
information for the academic term pending payment until the regularization of the payment of
all outstanding amounts. This includes proof and certificates of studies, in accordance with the
provisions established in Law 29947.
10. ACADEMIC FEES
10.1 The Office of the Vice President of Finance and Administration, in coordination with the Office
of the Vice Rector for Student Affairs, establishes:
a. The fees corresponding to academic paperwork and procedures.
b. The academic fees corresponding to the following processes:
i.
Issuing of certificates and vouchers, and duplicates of documents and identity cards.
ii.
Reservation of enrollment, the amount of which is fixed, regardless of the number of
ordinary academic terms during which the student will be absent. The amount paid by
the student for this concept is credited in his/her favor in the final bill of the term in
which he/she recommences his/her studies, as applicable.
iii.
Recommencement of studies, the amount of which is fixed, regardless of the number
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of ordinary academic terms during which the student was absent (not applicable to
students who have reserved enrollment by the respective deadline).
iv.
Assessment makeup.
v.
Extraordinary course withdrawal.
vi.
Withdrawal from term, which corresponds to the fees accrued over the course thereof,
and, when the withdrawal occurs after the start of midterm exams, the fees
corresponding to the complete term.
vii.
Internal transfer of major or school, study modality, location, or campus.
viii. Course transfer credits, in the event of admission through international agreements,
external transfer, or degrees or titles obtained at another higher educational institution.
ix.
Letter of exceptional permission to stay.
x.
Additional major.
xi.
Degrees and Professional Titles.
xii.
Translation of documents.
xiii. Enrollment in international programs.
xiv. Investigation of applicant.
c. Additional fees in case of late payments.
10.2 In order to submit requests corresponding to academic processes, perform procedures and
paperwork processes, or to recommence studies, students cannot have any outstanding debt
with the University, with the exceptions established in Law 29947.
11. SCHOLARSHIPS
11.1 The Universidad Peruana de Ciencias Aplicadas grants the following types of scholarships.
a. Full scholarship: Equivalent to the full exemption from the tuition corresponding to an
ordinary academic term.
b. Partial scholarship: Equivalent to the exemption from a variable percentage of the tuition
corresponding to an ordinary academic term.
11.2 Scholarships are granted based on the proven economic needs of the student's family, and
are renewed based on his/her academic performance, provided the economic need that gave
rise to the scholarship persists. If the student simultaneously obtains an honors scholarship,
whichever scholarship is higher shall be applied.
11.3 Students are eligible to request or renew a scholarship when their family's income for all
concepts are clearly insufficient to cover their basic needs, in addition to the students'
education. The following definitions are established for the purposes of these Regulations:
a. Family income: The income obtained by all those in conditions to contribute to the
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household upkeep.
b. Income for all concepts: Earnings from work and capital income, as well as all other
ordinary and extraordinary income benefiting any of the members of the household.
c. Basic needs: The ordinary meals of the household and extraordinary care due to loss or
serious and lasting harm to the health of any household members.
d. Education: That of the student, with regard to the tuition of UPC, referentially based on the
educational expenses of the other family members.
11.4 The evaluation of family economic need is performed by the Scholarships, Loans, and
Collections area, at the student's request.
In terms of academic performance, students are eligible in the event that they meet the
following conditions:
a. To request the scholarship: Students with more than one year of studies must place in the
top third of their program in the immediately prior academic term, while incoming students
(less than one year of studies or with one complete term of studies) must have obtained a
passing weighted average and place in the top third of their program in the academic term
in which they submitted their file for socioeconomic evaluation.
b. To renew the scholarship: Students must have obtained a passing weighted average and
place in the top third of their program in the academic term in which they submitted their
file for socioeconomic evaluation.
In both cases, it is an indispensable requirement for students to be regular, i.e., enrolled in a
minimum of fifteen (15) credits in the academic term in which the benefit will apply.
11.5 Students requested scholarships under Law 23585 are subject to the conditions established
in the preceding articles, with the following specifications:
a. The determination of family economic need is performed, at the student's request, by the
Scholarships, Loans, and Collections area, to which the student shall submit the
certification of loss or disability of the parent, guardian, or person responsible for paying
for the student's education.
b. The evaluation of academic performance--for the purposes of renewing a scholarship-must meet the requirements established in Article 11.4, Item b of these Regulations.
This scholarship is granted for the academic term in course. If the student needs to renew the
scholarship, he/she shall follow the procedure described in these Regulations.
11.6 Scholarships are granted only for regular academic terms.
11.7 The University has an academic merit scholarship program known as the "Laureate Honors
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Scholarship," under which students are granted a discount percentage (30%) if they meet the
established requirements:
a.
Students in the Academic Excellence Group (AEG), applicable in the term following that
in which the merit was achieved.
b.
Students meeting the following non-exclusionary conditions, based on the results
achieved in the immediately prior ordinary academic term in which they were enrolled:
b.1. They were enrolled in a minimum of fifteen (15) credits.
b.2. They passed all the courses taken.
b.3. They achieved or exceeded the weighted average established on an annual basis
for each major.
b.4. They placed in the top third of their respective program.
b.5. Not have received any disciplinary sanctions.
11.8 The University has an economic benefits program for Eligible Athletes (students who practice
and compete in a national Athletic Federation, represent Peru, and/or are members of a highperformance UPC team), based on the results achieved in the ordinary immediately prior
academic term in which they were enrolled, for which reason they must:
a.
Be registered with the University Life Department as an Eligible Athlete (said Department
regularly defines those disciplines considered "High Performance" for the institution).
b.
Have met the requirements and conditions for Eligible Athletes set forth in the Student
Regulations.
c.
Have obtained a weighted average equal to or greater than fourteen (14).
d.
Not have received any disciplinary sanctions.
This program does not include students of the School of Medicine, or those completing an
additional major.
12. SCHOLARSHIP STUDENTS IN INTERNATIONAL PROGRAMS
12.1 The University grants the following types of scholarships for scholarship students in
international programs:
a. Laureate Honors Scholarship: Equivalent to a 30% discount on tuition, granted to those
students who--as of the end of the term--have met the requirements established in Article
11.7 of these Regulations. Students with a Laureate Honors Scholarship may apply to
international programs, based on the requirements established by the International Office.
Students shall maintain their scholarship during their stay abroad, and keep it if they pass
all courses in which they are enrolled at the destination university for the Exchange
Program. The implementation of the scholarships depends on the specific agreement
existing between UPC and the destination university.
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b. Laureate International Academic Excellence Scholarship Equivalent to a 100%
discount on tuition (one per program), granted for one academic term to students who-during the year prior to the granting of the scholarship--have obtained the highest
weighted average, taking into account the weighted averages of Terms 1 and 2. Students
with a Laureate International Academic Excellence Scholarship may apply to international
programs, based on the requirements established by the International Office.
12.2 The International Office informs the Registrar's Office of the list of students selected to take
part in international programs (who are registered in the system as "enrolled abroad"), also
informing the Billing area (which issues the corresponding bills as if the students were enrolled
at UPC, as applicable).
12.3 Once the international program is completed, the Office verifies the grades, and sends the
Registrar's Office the list of those students who received a scholarship discount for the
exchange period and passed all the courses taken abroad. Based on the results obtained,
students will keep or recover the scholarship discount allocated before participating in the
international program.
13. RECLASSIFICATION
13.1
Students are classified in of the different payment scales existing, according to the high
school from which they graduated.
13.2 Reclassification involves placing student in the payment scale that most accurately reflects
their economic situation, for which reason they move down, up, or maintain their category.
13.3 Reclassification may be requested by:
a.
Students who received a scholarship from the high school from which they graduated
during the immediately preceding year, on economic grounds.
b.
Students whose family income is insufficient to cover the tuition payment at the scale in
which they have been classified, in accordance with the high school from which they
graduated.
13.4 In order to request their reclassification, students must have a passing weighted average in
academic term immediately preceding that during which the benefit will be applied. The
foregoing also applies to incoming students (less than one term of studies), who shall be
exempted from the academic requirement, based on the respective socioeconomic
evaluation.
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13.5 The cost of the reclassification request is set periodically.
14. SAFEKEEPING AND AVAILABILITY OF LOST OBJECTS
14.1 Lost objects shall be handed over to the Operations and Services area, which shall
keep them on the campus for fifteen (15) calendar days, making them available for
inquiries and keeping records thereof, indicating the date on which each object is
received.
14.2 Those objects that have not picked up by the aforementioned deadline shall be donated
on behalf of the university community. The Operations and Services area of each
campus, in coordination with the Communications area, will carry out the donation
process, taking responsible for preparing and updating the Donation Records.
15. GENERAL PROVISIONS
15.1
With regard to the withdrawal from a cycle established in Point 10.1.b.vi of these Regulations,
in the event that a student carries out said withdrawal before the week of midterm exams,
he/she will only be required to pay those obligations due as of the withdrawal date. To the
contrary, in the event that students file for this procedure during or after the week of midterm
exams, they shall be required to pay all obligations corresponding to the complete term.
15.2
The requirements for the payment of obligations and services to the University or third parties,
as well as inquiries regarding the modalities and deadlines for meeting these obligations, shall
be performed by the student or his/her legal guardian by the deadlines set forth in the
respective regulations or the communications sent for such purpose. In the absence of such
performance, said requirements or inquiries shall be understood as consented to under the
terms in which they have been established.
15.3
The acceptance and evaluation of scholarship and reclassification requests is performed by
the Scholarships, Loans, and Collections area. Their approval is subject to the decision of the
Scholarship and Reclassification Committee.
15.4
Students applying for scholarships or reclassifications:
a.
Shall allow the evaluations and verifications necessary to prove the admissibility of the
scholarship or reclassification request, given that the socioeconomic survey submitted is
considered a sworn legal statement.
b.
Until such time as a ruling is issued with regard to the scholarship or reclassification
request, students shall pay the tuition according to the assigned scale. In the event that
the request is approved, the excess difference paid shall be credited toward future
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payments at the scale to which the student is reclassified, or as per the discount
percentage granted.
15.5
15.6
Students' scholarship eligibility shall be suspended in the event that they:
a.
Obtain a failing weighted average; or
b.
Receive a sanction for a disciplinary offense.
In the event referred to in the preceding article, students shall remain in said situation
throughout the entire ordinary academic term immediately following.
15.7
The University reserves the right to review the classification of its students in the different
payment scales or reclassify them therein.
15.8
Students requesting or receiving a scholarship or reclassification by pretending to meet the
requirements established shall be subject to the following consequences:
a.
Ineligibility to receive the scholarship or reclassification requested, or to apply for them
in the future.
b.
Refund of any and all amounts received as a scholarship, or the difference in payments
between the reclassified scale and that which rightfully corresponds to them, with the
respective surcharges and default interest.
c.
15.9
Imposition of the corresponding disciplinary sanction.
Students are responsible for the proper use of the University's assets and equipment
temporarily provided to them as part of their education, and shall use these belongings
for the purpose for which they are intended, behaving diligently during their transport,
operation, and use, and taking responsibility for returning them in the same condition
in which they were received.
16. FINAL PROVISION
16.1 These Regulations are approved or amended by the University's Rector and the Office of the
Vice President of Finance and Administration.
16.2 Interpretations and amendments shall enter into force as from the day following their
publication on the University's website and in its computer systems.
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Appendix 1
Non-academic services include:
1) Access to grade consultation options via Intranet.
2) Parking at UPC's facilities.
3) Reservation of sporting facilities on the campus.
4) Reservation of cubicles at the Library.
5) Loaning of electronic equipment.
6) Transportation service.
7) Corporate discounts.
8) Credit (photocopies, books).
Revised by:
Approved by:
Date:
23-07-2015
Carlos Bazán
UPC Secretary General
Marisol Suárez
UPC CEO
Edward Roekaert
Rector
Revised by:
Approved by:
Date:
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