montreux
Partnership opportunities
emec2013: CONNECT WITH THE PEOPLE WHO MATTER TO YOU
emec
2013
: :CONNECT
emec
2013
CONNECTWITH
WITHTHE
THEPEOPLE
PEOPLEWHO
WHOMATTER
MATTERTOTOYOU
YOU
CONTENTS
Why invest in MPI and EMEC 2013?
Contact Info and Important Dates
3
EMEC Demographics
4
About Meeting Professionals International
5
EMEC 2013 in Montreux
Our theme is Connectivity 6
Destination Information
7
Conference Venue & Location
8
Programme at a Glance
9
Sponsoring EMEC 2013
Sponsorship Levels
10
Sponsorship Opportunities
11-37
Payment Schedule and Cancellation
39
Registration Information
40
Sponsorship Opportunities Summary
41
2
why invest in emec 2013
emec
2013
: :CONNECT
emec
2013
CONNECTWITH
WITHTHE
THEPEOPLE
PEOPLEWHO
WHOMATTER
MATTERTOTOYOU
YOU
The European Meetings and Events Conference is the leading
CONTACT US
educational event in the meeting industry. It brings together
For information about our partnership opportunities,
professionals from our industry, business owners, executives and
managers. They aspire to build their careers through inspirational
education and by sharing knowledge. They also know that EMEC
provides them with an invaluable and unique opportunity to network with
people they can do business with.
EMEC is organised by Meeting Professionals International (MPI), the
industry’s largest global community with more than 21,000 members
worldwide. MPI believes in the power of bringing people together. We
know that educational events like EMEC yield real, tangible bottom-line
please contact:
MPI EMEA Office
Joyce Dogniez, CMM
28, Rue Henri VII, L-1725 Luxembourg
Grand Duchy of Luxembourg
t: +352 26 10 36 10 22
f: +352 26 87 63 43
e: jdogniez@mpiweb.org
results that can’t be achieved in any other way. They give all participants
IMPORTANT DATES AND DEADLINES
access to new ideas, new content and new markets.
31 October 2012
Early Registration Rate Ends
In 2013 our theme will be connectivity, not just for participants but for
30 December 2012
Registration deadline to appear
on delegate list
our partners and sponsors too. Join us at EMEC13 and we’ll provide
you with a combination of innovative business-focused education and
exceptional networking opportunities which are designed to connect you
27-29 January 2013 The European Meeting and
Events Conference 2013
with the people who really matter to your business.
3
2013
: :CONNECT
emec
emec
2013
CONNECTWITH
WITHTHE
THEPEOPLE
PEOPLEWHO
WHOMATTER
MATTERTOTOYOU
YOU
emec demographics
Since 2003 MPI’s membership has grown from 18,400 members to
more than 21,000 members worldwide. In that time membership in
EMEC 2012 Budapest - Attendees by
Purchasing Power Influence Annually in Euros
Europe has more than doubled to over 2,000 members in June 2012.
With innovative new content and an impressive line-up of sought-after
speakers our aim is to continue growing EMEC well into the future.
Year
Global
membership
European
membership
Dates
Venue
Attendance
2010
22,660
2,492
28 Feb-2 March
Malaga
349
2011
22,030
2,492
13-15 February
Düsseldorf
398
2012
21,800
2,210
29-31 January
Budapest
343
EMEC 2012 DELEGATES
• Planner: 38%
EMEC 2012 Budapest - Attendees by
Purchasing Role
EMEC 2012 Budapest - Attendees by
MPI Membership Type
• Supplier: 45%
• Student: 7%
• Press: 5%
• Other: 5%
4
about meeting professionals international
Meeting Professionals International (MPI) was founded in 1972 and is
now the meeting industry’s largest global community with more than
21,000 members in over 80 countries.
emec
2013
: :CONNECT
emec
2013
CONNECTWITH
WITHTHE
THEPEOPLE
PEOPLEWHO
WHOMATTER
MATTERTOTOYOU
YOU
MPI IN EUROPE
The European region of MPI was established in 1991
and currently has more than 2,000 members in 23
Around 67% of the “Fortune 100” companies are represented in our
European countries. Regional or national; chapters and
current MPI membership. MPI is the only meetings organisation to
clubs are active in thirteen European countries: Belgium,
maintain a 50/50 ratio between planners and suppliers. Building a rich
Denmark, Finland, France/Switzerland, Germany, Italy,
global meetings industry community is MPI’s vision and our mission is
The Netherlands, Norway, Spain, Sweden, Poland,
to make our members successful by building human connections to
Turkey and the UK/Ireland.
knowledge and ideas, relationships and marketplaces.
5
emec 2013 in montreux
emec
2013
: :CONNECT
emec
2013
CONNECTWITH
WITHTHE
THEPEOPLE
PEOPLEWHO
WHOMATTER
MATTERTOTOYOU
YOU
Connectivity is vital to business success in Europe and in an increasingly
globalized world. When you partner and sponsor EMEC13 we’ll connect
you with the people who matter to your continued success in business.
With more than 500 different social networks in today’s market and
literally thousands of mobile apps allowing people to talk, play, share and
even do business with each other, creating meaningful connections in a
“chaotic world” is an art form. This art form is the core of our industry; we
are designing human connectivity which ultimately impacts the business
success of organizations.
EMEC13 is designed around connectivity - the kind from which you truly
experience and learn from each other and build relationships that keep the
connection going long after the meeting’s end. The event is designed to
foster human connections; to activate your industry networks both physical
and virtual; and to connect you to fellow meeting professionals, hot
business leads and allow you to re-connect with old MPI friends.
Our conference gives all participants the opportunity to disconnect from
their daily routine and reinvigorate their thinking, so they can return home
recharged with immediately implementable knowledge, networks and
our theme is
connectivity
business.
6
emec 2013 in montreux
emec
2013
: :CONNECT
emec
2013
CONNECTWITH
WITHTHE
THEPEOPLE
PEOPLEWHO
WHOMATTER
MATTERTOTOYOU
YOU
Combining idyllic, energising surroundings with a culturally rich
heritage, Montreux is a small city with a distinctly international
outlook. Famous for its Jazz Festival, Montreux is nestled in the
sheltered Lake Geneva bay, surrounded by vineyards and against
the breathtaking backdrop of the snow-covered Alps. There will be
a real community feeling at EMEC13 as our conference hotels and
convention centre are all within walking distance of each other.
Montreux is easily accessible by rail and road with superb highspeed train links to Geneva Airport (70 min) and connections with all
of the main European and international destinations.
montreux
7
emec 2013 HOST Venue - montreux
2013
: :CONNECT
emec
emec
2013
CONNECTWITH
WITHTHE
THEPEOPLE
PEOPLEWHO
WHOMATTER
MATTERTOTOYOU
YOU
Montreux Music & Convention Centre,
Grand-Rue 95, CH-1820 Montreux
In the Montreux Music & Convention Centre (2m2c) we’ve found a
venue which brings culture and business together effortlessly.
Since opening in 1973, 2m2c has become one of Switzerland’s iconic
MICE (meetings, incentives, congress & exhibition) venues. 2m2c’s
18,000 m2 of floor space is divided between two connected glasswalled buildings designed to take full advantage of the lake and
mountain views. It’s aesthetically innovative auditorium can cater for up
to 1,800 people. We know that 2m2c will provide a superb backdrop
and excellent facilities for EMEC13.
8
2013
: :CONNECT
emec
emec
2013
CONNECTWITH
WITHTHE
THEPEOPLE
PEOPLEWHO
WHOMATTER
MATTERTOTOYOU
YOU
Schedule at a Glance
Sunday 27 January
Chapter Leaders Forum (CLF)
10:00 - 15:30
Pre-conference sessions:
IMEX/MPI/MCI Future Leaders Forum (FLF)
Knowledge Co-Creation Session
CMP/CMM/MPI Global Training Info Session
Your MPI – MPI Info Session
12:30 - 14:30
14:00 - 15:30
14:30 - 15:30
14:45 - 15:45
Welcome Reception
15:30 - 16:30
Opening General Session
16:30 - 18:00
Opening Night Networking Event - Chillon Castle
Monday 28 January
Flash Point (General Session)
09:00 - 10:00
Networking Break
10:00 - 10:45
Educational Sessions (Breakouts)
10:45 - 12.15
Lunch
12:30 - 14:00
Master Classes with Flash Point speakers (Breakouts)
14.15 - 15.15
Networking Break
15:15 - 16:00
Educational Sessions (Breakouts)
16.00 - 17.00
Montreux Dine Around (on own)
MPI Foundation Rendezvous Europe Party
Tuesday 29 January
Educational Sessions (Breakouts)
09.00 - 10.30
Networking Break
10:30 - 11:00
Flash Point (General Session)
11.00 - 12.15
EMEC 2014 Promotional Lunch
12.15 - 13.45
Master Classes with Flash Point speakers (Breakouts)
14.00 - 15.00
Networking Break
15:00 - 15:30
Solution Room (General Session)
15.30 - 17.00
Closing Night Networking Event - Le Petit Palais
9
SPONSORSHIP
SPONSORSHIP
LEVELS
LEVELS
BRONZE
SPONSOR
€ 8.000 to
€ 14.999
SILVER
SPONSOR
€ 15.000 to
€ 24.999
GOLD
SPONSOR
€ 25.000 to
€ 34.999
Reserved seats at Opening General Session
(guests can be non-members of MPI)
1
1
2
2
Entry passes for the Opening Night Reception
(guests can be non-members of MPI)
1
1
2
2
1
2
2
1
1
2
1
2
SPONSOR BENEFITS
From the high-profile
Select which level of sponsorStep 1:
conference
opening session
ship suits your budgetary requirements
to the innovative solution
Step 2: Select your desired level of
room, from interactive plenary
representation, choose the opportunities
to the value
that branding
level
sessions
toofyour
on
Select one
or
from
thebottles,
our
and
water
Steppens
3: more
sponsorship
given
our
sponsoropportunities
opportunities
give
you the flexibility to make a real
• Have you made up your mind?
impact at EMEC2013.
• Have you calculated the total sum
of your purchases?
• Then see in which sponsorship
categories you are!
::
emec
2013
CONNECT
WITH
THE
WHO
emec
2013benefits
CONNECT
WITH
THEPEOPLE
PEOPLE
WHOMATTER
MATTER
TOYOU
YOU
Sponsors will receive acknowledgements,
and
entitlements
according
to theirTOlevel
of sponso
CONTRIBUTING
SPONSOR
€ 7.999
and below
PLATINUM
SPONSOR
> € 35.000
Listed as a sponsor in the final programme and mobile
application with company name and logo
Listed as a sponsor on the conference web page
Your company name and logo placed on the sponsor
signage
Opportunity to use "The European Meetings and
Events Conference 2013" LOGO in own printing
Entry passes for the Closing Night Gala Dinner
(guests can be non-members of MPI)
Complementary one-time use of The European
Meetings and Events Conference Participant list*
Guest passes to attend MPI Foundation
Rendezvous Networking Event
Acknowledgement at the Opening General Session
Complementary registrations to the 2013 conference**
Priority choice on sponsorship opportunities for 2014
10
Additional sponsorship benefits may be arranged to match your organization’s specific marketing objectives. *(available postonference)
c
** (persons utilising this benefit HAVE TO BE an active MPI member
in good standing at the time of registration)
2013
: :CONNECT
emec
emec
2013
CONNECTWITH
WITHTHE
THEPEOPLE
PEOPLEWHO
WHOMATTER
MATTERTOTOYOU
YOU
Conference Sessions
OPENING GENERAL SESSION
€ 20.000
Sponsoring the opening general session
D
E
V
R
E
S
E
R
gives you and your company the highest
visibility at EMEC2013.
You’ll benefit from stage time in front of our
full audience. You’ll be able to position your
Benefits:
Brand visibility
• Mention as sponsor on signage outside the session room
• Mention as sponsor on the opening slide of the presentation
• Mention as sponsor on the thank you slide at the end of the
presentation
• Mention as sponsor on conference website
• Mention as sponsor on the onsite z-card programme
• Mention as sponsor on the event mobile app
Introduction
brand as a supporter of innovation and
A senior representative of your company will introduce the theme
express your support to the industry and
opportunity to associate your brand with innovation and connectivity, No
and the speaker at the opening of the session. This is an excellent
the conference. You’ll introduce our keynote
commercial speech is allowed and the script will be validated by MPI.
speaker Dr. Bertrand Piccard, the famous
Included in your package:
Swiss aviator and UN goodwill ambassador.
(Estimated retail value € 5.000) - Available for cash sponsors only
•
One (1) Complimentary Conference Registration (person utilising
this benefit HAS TO BE an active MPI member in good standing
at the time of registration)
•
One (1) month of free rotating banner on the EMEC homepage at
www.mpiweb.org
11
emec
2013
: :CONNECT
emec
2013
CONNECTWITH
WITHTHE
THEPEOPLE
PEOPLEWHO
WHOMATTER
MATTERTOTOYOU
YOU
Conference Sessions
Benefits:
PLENARY SESSIONS
Brand visibility
By sponsoring our plenary sessions you will associate your company
name with a dynamic style of event education which has transformed
our annual conference.
Monday 28 January
Flash Point General Session
Tuesday 29 January
Flash Point General Session
Solution Room
€ 15.000
€ 15.000
€ 15.000
• Mention as sponsor on signage outside the session room
• Mention as sponsor on the opening slide of presentation
• Mention as sponsor on the thank you slide at the end of the
presentation
• Mention as sponsor on conference website
• Mention as sponsor on the onsite z-card programme
• Mention as sponsor on mobile application
Introduction
A senior representative of your company will introduce the theme
and the speaker at the opening of the session. This is an excellent
opportunity to associate your brand with innovation and connectivity. No
commercial speech is allowed and the script will be validated by MPI.
Included in your package:
(Estimated retail value € 5.000) - Available for cash sponsors only
• One (1) Complimentary Conference Registration (person utilising
this benefit HAS TO BE an active MPI member in good standing
at the time of registration)
• One (1) month of free rotating banner on the EMEC homepage at
www.mpiweb.org
12
Conference Sessions
FLASH POINT/
SOLUTION ROOM
Flash Point is a diverse platform of 15-minute presentations showcasing
innovative thinkers from outside our industry. Our speakers have a
proven ability to engage and inspire an audience and associating with
them is a highly effective way of gaining recognition. In 2011 and 2012
Flash Point at EMEC received glowing reviews - from the quality of
speakers to the innovative idea of using a fast-paced format to get right
to the heart of the story.
emec
2013
: :CONNECT
emec
2013
CONNECTWITH
WITHTHE
THEPEOPLE
PEOPLEWHO
WHOMATTER
MATTERTOTOYOU
YOU
“Flash Point proved a
valuable platform for
highlighting our company.
“Being associated with
”
Flash Point provided
our company with a
valuable platform.
”
13
Conference Sessions
SOLUTION ROOM
Being associated with the Solution Room will showcase your
organisation as future-focused, solution-oriented and genuinely
interested in connecting the best and bright thinkers in our industry with
each other.
The energy-packed Solution Room is back by popular demand, but with
an extra dimension which harnesses the new connectivity and engages
all participants with the wisdom of the crowd. The Solution Room is a
participant-led session that gives those involved the power to dictate
the topics and challenges facing the industry. This room represents the
“unconference” element of EMEC, with no formal presentations. Instead,
facilitators will help participants start the conversation, provide structure
emec
2013
: :CONNECT
emec
2013
CONNECTWITH
WITHTHE
THEPEOPLE
PEOPLEWHO
WHOMATTER
MATTERTOTOYOU
YOU
“Solution Room proved
a valuable platform for
highlighting our company.
“Being associated with
”
Solution Room provided our
company with a valuable
platform.
”
and stimulate brainstorming solutions.
14
emec
2013
: :CONNECT
emec
2013
CONNECTWITH
WITHTHE
THEPEOPLE
PEOPLEWHO
WHOMATTER
MATTERTOTOYOU
YOU
Conference Sessions
MASTER CLASSES
Monday 28 January
Master Class 1
Master Class 2
Master Class 3
All 3
Tuesday 29 January
Master Class 1
Master Class 2
Master Class 3
All 3
Benefits:
€4.000
€4.000
€4.000
€10.000
€4.000
€4.000
€4.000
€10.000
Brand visibility
• Mention as sponsor on signage outside the session room
• Mention as sponsor on the opening slide of presentation
• Mention as sponsor on the thank you slide at the end of the
presentation
• Mention as sponsor on conference website
• Mention as sponsor on the onsite z-card programme
• Mention as sponsor on mobile application
Introduction
A senior representative of your company will introduce the theme
and the speaker at the opening of the session. This is an excellent
opportunity to associate your brand with innovation and connectivity. No
Connect with all of our participants during our Flash Point speakers’
commercial speech is allowed and the script will be validated by MPI.
Master Class sessions.
Included in your package:
During EMEC, all participants will have the opportunity to gain exclusive
access to the most innovative thinkers – the Flash Point speakers - of
their choice. After listening to our speakers’ Flash Point presentations
participants will choose which Master Class to attend, allowing them to
‘dive deep’ into the topic of their interest.
(Estimated retail value € 5.000) - Available for cash sponsors only
• One (1) Complimentary Conference Registration (person utilising
this benefit HAS TO BE an active MPI member in good standing
at the time of registration)
• One (1) month of free rotating banner on the EMEC homepage at
www.mpiweb.org
As all of our Master Classes are programmed at the same time,
you’ll gain maximum exposure to our whole audience during three
simultaneous sessions.
15
emec
2013
: :CONNECT
emec
2013
CONNECTWITH
WITHTHE
THEPEOPLE
PEOPLEWHO
WHOMATTER
MATTERTOTOYOU
YOU
Conference Sessions
KNOWLEDGE SESSIONS
Monday 28 January
Knowledge Session 1
Knowledge Session 2
Knowledge Session 3
All 3
Tuesday 29 January
Knowledge Session 1
Knowledge Session 2
Knowledge Session 3
All 3
Benefits:
Brand visibility
€4.000
€4.000
€4.000
€10.000
€4.000
€4.000
€4.000
€10.000
By sponsoring one of our knowledge sessions you will help facilitate the
key industry subjects, trends and discussions which will shape EMEC13.
Please refer to the www.mpiweb/EMEC13 programme tab for further
information on the specific knowledge sessions.
• Mention as sponsor on signage outside the session room
• Mention as sponsor on the opening slide of presentation
• Mention as sponsor on the thank you slide at the end of the
presentation
• Mention as sponsor on conference website
• Mention as sponsor on the onsite z-card programme
• Mention as sponsor on mobile application
Introduction
A senior representative of your company will introduce the theme
and speaker at the opening of the session. No commercial speech is
allowed and the script will be validated by MPI.
Included in your package:
(Estimated retail value € 2,500) - Available for cash sponsors only
• One (1) Complimentary Conference Registration (person utilising
this benefit HAS TO BE an active MPI member in good standing
at the time of registration)
16
Conference Sessions
CHAPTER LEADERS FORUM
emec
2013
: :CONNECT
emec
2013
CONNECTWITH
WITHTHE
THEPEOPLE
PEOPLEWHO
WHOMATTER
MATTERTOTOYOU
YOU
Benefits:
Brand visibility
ways to collaborate. The objective is to discover the fundamentals in
• Mention as sponsor on signage outside of the room
• Mention as sponsor on the opening slide of the presentation
• Mention as sponsor on the thank you slide at the end of the
presentation
• Mention as sponsor on conference website
• Mention as sponsor on the onsite z-card programme
• Mention as sponsor on mobile application
making the 11 chapters and 2 clubs more successful and our members
Introduction
€ 15.000
The European Chapter Leaders Forum exists for the European leaders
to reconnect, share ideas, discuss challenges, solutions and find new
more satisfied. Take this opportunity to establish relationships with key
decision makers and opinion leaders.
A senior representative of your Company will introduce the theme
and speaker at the opening of the forum. No commercial speech is
allowed and the script will be validated by MPI. You will also have the
opportunity to attend the full forum and benefit from the leadership
training as well as high quality networking with the chapter leaders.
Included in your package:
(Estimated retail value 5.000) - Available for cash sponsors only
• One (1) Complimentary Conference Registration (the person
utilising this benefit HAS TO BE an active MPI member in good
standing at the time of registration)
• One (1) month of free rotating banner on the EMEA homepage at
www.mpiweb.org
17
Conference Sessions
FIRST-TIMERS SESSION
emec
2013
: :CONNECT
emec
2013
CONNECTWITH
WITHTHE
THEPEOPLE
PEOPLEWHO
WHOMATTER
MATTERTOTOYOU
YOU
Benefits:
Brand visibility
maximize their conference experience, i.e. how to pick the right sessions
• Mention as sponsor on signage outside room
• Mention as sponsor on the opening slide of the presentation
• Mention as sponsor on the thank you slide at the end of the
presentation
• Opportunity to give a “branded” prize for winner of the
Networking game
• Mention as sponsor on conference website
• Mention as sponsor on the onsite z-card programme
• Mention as sponsor on mobile application
and network during social events.
Introduction
€ 3.000
Make a great first impression by sponsoring the event which helps new
participants get the most out of EMEC.
25% of EMEC participants are first timers. During this session, they will
learn more about MPI, how they can benefit from their membership,
A senior representative of your company will introduce the theme and
tell his/her ‘MPI Story.’ No commercial speech is allowed and the script
will be validated by MPI.
Included in your package:
(Estimated retail value € 1.500) - Available for cash sponsors only
• One (1) Complimentary Conference Registration (person utilising
this benefit HAS TO BE an active MPI member in good standing
at the time of registration)
• One (1) month of free rotating banner on the EMEA homepage at
www.mpiweb.org
18
Connectivity Services
MEETING DESIGN AREA
€ 10.000
This area is funky and futuristic and will be the home during the conference
for all Meeting Design related sessions. This meeting environment will
provide Participants with an opportunity to experience the effects of great
emec
2013
: :CONNECT
emec
2013
CONNECTWITH
WITHTHE
THEPEOPLE
PEOPLEWHO
WHOMATTER
MATTERTOTOYOU
YOU
Benefits:
• Eye-catching signage surrounding the meeting design area
space
Included in your package:
(Estimated retail value € 2.500) - Available for cash sponsors only
• One (1) Complimentary Conference Registration (person utilising
this benefit HAS TO BE an active MPI member in good standing
at the time of registration)
Meeting Design. This is where research results come alive by incorporating
what we learned from MPI’s Meeting Design study in a real conference
environment, providing an example of how to Meet Different.
19
Connectivity Services
MPI CONNECTIVITY BAR
€ 10.000
Take the opportunity to sponsor the inventive space where our theme of
connectivity really comes to life.
EMEC will show participants how to master a world where virtual and
face-to-face opportunities meet. At EMEC13 this will be stimulated and
emec
2013
: :CONNECT
emec
2013
CONNECTWITH
WITHTHE
THEPEOPLE
PEOPLEWHO
WHOMATTER
MATTERTOTOYOU
YOU
Benefits:
• Eye-catching signage surrounding the bar space
• Your brand or logo on the t-shirts of our connectivity
helpers
Included in your package:
(Estimated retail value € 599) - Available for cash sponsors only
• One (1) Complimentary Conference Registration (person utilising
this benefit HAS TO BE an active MPI member in good standing
at the time of registration)
facilitated in the MPI Connectivity Bar. Participants will receive one-onone advice on how to get started, or how to get further. It will also act
as a ‘Tweeting Point’ (Twitter version of a meeting point), for people who
have interacted online, and now want to meet in person.
connect with
our services
20
Connectivity Services
NEW CONNECTIVITY PACKAGE
€ 10.000
Be the sponsor who facilitates pioneering, on-the-spot connectivity
during our conference.
EMEC will take advantage of the latest technology to enable participants
to interact and connect during the event. Our new connectivity package
emec
2013
: :CONNECT
emec
2013
CONNECTWITH
WITHTHE
THEPEOPLE
PEOPLEWHO
WHOMATTER
MATTERTOTOYOU
YOU
Benefits:
• Eye-catching signage in the Solution Room
• Your logo on each participant’s Poken
• Swarmworks equivalent
Included in your package:
(Estimated retail value € 599) - Available for cash sponsors only
• One (1) Complimentary Conference Registration (person utilising
this benefit HAS TO BE an active MPI member in good standing
at the time of registration)
is twofold, giving you double the exposure. Participants will use Poken
(www.poken.com) to exchange their contact details and important
business-related information. Every Poken will be branded with your
logo. The second connectivity element will take place during the
closing Solutions Room session, where participants will make use of the
Swarmworks technology to interact and connect.
connect with
our services
21
Connectivity Services
WIRELESS INTERNET
€ 5.000
Become our participants’ link to the outside world by sponsoring our
wireless internet – a connection worth its weight in gold.
Most, if not all, of our participants will use Smartphones, iPads, tablets or
their laptop to stay on top of their business during EMEC. By sponsoring
our wireless Internet service you’ll give them all of the flexibility with none
of the hassle or extra cost.
emec
2013
: :CONNECT
emec
2013
CONNECTWITH
WITHTHE
THEPEOPLE
PEOPLEWHO
WHOMATTER
MATTERTOTOYOU
YOU
Benefits:
• Re-direct splash page
• Signage with your company logo throughout the Convention
Centre promoting access to wireless internet (i.e. tent cards
on tables)
Included in your package:
(Estimated retail value € 1.500) - Available for cash sponsors only
• One (1) Complimentary Conference Registration (person utilising
this benefit HAS TO BE an active MPI member in good standing
at the time of registration)
• One (1) month of free rotating banner on the EMEA homepage at
www.mpiweb.org
connect with
our services
22
Connectivity Services
NETWORKING LOUNGE AREAS
(2 Opportunities) € 5.000
Associate your brand with EMEC’s trademark ‘breathing space’ areas.
Relaxed seating in our comfortable lounge areas gives participants
a place to unwind and connect in the central hub of the conference.
Brand these areas with your company’s logo and put your mark on a
conference space that everyone benefits from.
emec
2013
: :CONNECT
emec
2013
CONNECTWITH
WITHTHE
THEPEOPLE
PEOPLEWHO
WHOMATTER
MATTERTOTOYOU
YOU
Benefits:
• Appropriate signage surrounding space
• Standard lounge seating included in cost of sponsorship
Included in your package:
(Estimated retail value € 1.500) - Available for cash sponsors only
• One (1) Complimentary Conference Registration (person utilising
this benefit HAS TO BE an active MPI member in good standing
at the time of registration)
• One (1) month of free rotating banner on the EMEA homepage at
mpiweb.org
• Opportunity to provide custom or upgraded furniture (subject to
MPI approval to MPI and at additional cost to sponsor”
connect with
our services
23
Connectivity Services
VIDEO BOOTH
€ 4.000
Promote your company on EMEC TV – the place to be seen in 2013.
emec
2013
: :CONNECT
emec
2013
CONNECTWITH
WITHTHE
THEPEOPLE
PEOPLEWHO
WHOMATTER
MATTERTOTOYOU
YOU
Benefits:
• Appropriate signage in the video booth area
• Interview with your company representative on EMEC TV
Infomercial
Included in your package:
(Estimated retail value € 1.500) - Available for cash sponsors only
• One (1) Complimentary Conference Registration (person utilising
The EMEC video booth sits at the heart of conference life in the hub
formed by the MPI connectivity and speaker cafes. It’s where we’ll
conduct interviews with experts and speakers, give updates on what’s
this benefit HAS TO BE an active MPI member in good standing
at the time of registration)
• One (1) month of free rotating banner on the EMEA homepage at
mpiweb.org
happening and host informal talks with invited guests. Sponsor the video
booth and your brand could be prominent throughout the conference
and associated with some of its most dynamic content.
connect with
our services
24
SPECIAL PROJECTS
emec
2013
: :CONNECT
emec
2013
CONNECTWITH
WITHTHE
THEPEOPLE
PEOPLEWHO
WHOMATTER
MATTERTOTOYOU
YOU
FOCUS GROUP
€ 5.000
Are you launching a new product or service? Sponsoring our Focus
Groups gives you access to the people you need to reach - and the
answers you need at the same time.
MPI Focus Groups are targeted to our destinations and are ideal for
companies that are about to launch new products and services, looking
to penetrate a specific market or going through a re-branding.
Benefits:
We will organise a focus group of 8 to 10 key meeting planners who
• Your Company will give a short presentation at the
beginning of the meeting.
are relevant to your business. They will then discuss issues and
opportunities surrounding your new service, concept or idea. The
• MPI will provide your meeting room
meeting lasts approximately 1½ hours and will enable your company
• MPI will provide welcome coffee, breakfast and or lunch
(depending on schedule of focus group)
to collect quality information to align its marketing and communication
• MPI will hire a professional facilitator to run the meeting
strategy to customer needs and perceptions.
• MPI will send out invitations
• MPI will summarize feedback notes
25
SOCIAL CONNECTIVITY
2013
: :CONNECT
emec
emec
2013
CONNECTWITH
WITHTHE
THEPEOPLE
PEOPLEWHO
WHOMATTER
MATTERTOTOYOU
YOU
THE ESPRESSO BAR
€ 5.000
Satisfy the needs of our participants and they’ll always remember you
fondly. The Espresso Bar is the perfect combination of coffee, creativity
and connectivity.
D
E
V
R
E
S
RE
The MPI Espresso Bar gives participants informal access to our
speakers with the added lure of superb coffee at any time of the day.
EMEC participants are renowned for working and partying hard and the
espresso bar always becomes a focal point to meet and get refreshed.
This year there’s the added bonus of the chance to chat with our
inspirational speakers and presenters. Linked to the Connectivity Bar
this is always one of the conference’s most popular areas.
26
SOCIAL CONNECTIVITY
Welcome Champagne Reception
€ 15.000
Take the opportunity to network with all of our participants as soon
as they arrive at the conference. Get your brand associated with the
conference right from the start. By sponsoring the Welcome Champagne
Reception your company will get large visibility with around 500 meeting
professionals’ right before the Opening General Session.
emec
2013
: :CONNECT
emec
2013
CONNECTWITH
WITHTHE
THEPEOPLE
PEOPLEWHO
WHOMATTER
MATTERTOTOYOU
YOU
Benefits:
Brand visibility
•
•
•
•
High logo visibility during the reception
Mention as sponsor on conference website
Mention as sponsor on the onsite z-card programme
Mention as sponsor on mobile application
Included in your package:
(Estimated retail value € 7.000) - Available for cash sponsors only
• One (1) Complimentary Banner on the European Conference
Webpage
• One (1) Complimentary Conference Registration (person utilising
this benefit HAS TO BE an active MPI member in good standing
at the time of registration)
• Two (2) months of free rotating banner on the EMEA homepage at
www.mpiweb.org
27
2013
: :CONNECT
emec
emec
2013
CONNECTWITH
WITHTHE
THEPEOPLE
PEOPLEWHO
WHOMATTER
MATTERTOTOYOU
YOU
SOCIAL CONNECTIVITY
MONDAY LUNCH
€ 20.000
Fuel the debate – sponsor our Monday lunch and you’ll have the chance
to feed the imagination of our participants.
D
E
V
R
E
S
RE
Sponsor our Monday Lunch, a focal point for all EMEC events, and you’ll
gain a captive – let’s hope captivated - audience. This is a fantastic
opportunity to introduce your company to our participants in an informal
and original way. You can co-sponsor lunch with your partners in
Benefits:
Brand visibility
• Possibility to present your company in an original way;
Details to be agreed with MPI.
• Mention as sponsor inside and outside the room
• Mention as sponsor on conference website
• Mention as sponsor on the onsite z-card programme
• Mention as sponsor on mobile application
Included in your package:
(Estimated retail value 7.000) - Available for cash sponsors only
•
One (1) Complimentary Banner on the EMEC2013 Webpage
•
One (1) Complimentary Conference Registration (person utilising
this benefit HAS TO BE an active MPI member in good standing
Switzerland/at conference and MPI will acknowledge each at the level
related to their contribution.
at the time of registration)
•
Two (2) months of free rotating banner on the EMEA homepage at
www.mpiweb.org
28
SOCIAL CONNECTIVITY
MPI FOUNDATION RendezVous Party
emec
2013
: :CONNECT
emec
2013
CONNECTWITH
WITHTHE
THEPEOPLE
PEOPLEWHO
WHOMATTER
MATTERTOTOYOU
YOU
Benefits:
Brand visibility
playing host to the most relaxed networking event at EMEC13.
•
•
•
•
•
The MPI Foundation Rendezvous Europe is our most popular social
Included in your package:
€ 10.000
Take the opportunity to make excellent returns on your investment by
event. It attracts 35-40% of the audience for a one night party featuring
music and dancing, with all proceeds going to the MPI Foundation
Europe. Gain valuable exposure, invite your clients, relax – during a
great night for networking and fun.
High logo visibility during the event
Mention as sponsor on conference website
Mention as sponsor on the onsite z-card programme
Mention as sponsor on mobile application
Listed as a donor of MPI Foundation Europe (donor level to
be confirmed)
(Estimated retail value € 3.500) - Available for cash sponsors only
• One (1) Complimentary Conference Registration (person utilising
this benefit HAS TO BE an active MPI member in good standing
at the time of registration)
• Four (4) Complimentary invitations to the Foundation RDV
• One (1) month of free rotating banner on the EMEA homepage at
www.mpiweb.org
29
2013
: :CONNECT
emec
emec
2013
CONNECTWITH
WITHTHE
THEPEOPLE
PEOPLEWHO
WHOMATTER
MATTERTOTOYOU
YOU
SOCIAL CONNECTIVITY
BRAIN-FRIENDLY COFFEE BREAKS
€ 4.000 - € 12.000
Monday 30 January
Morning
Monday 30 January
Afternoon
Tuesday 31 January
Morning
Tuesday 31 January
Afternoon
PACKAGE OF 4 BREAKS
Benefits:
• Logo displayed on signage at all coffee bars on the day of
sponsorship
Included in your package:
€ 4.000
€ 4.000
€ 4.000
€ 4.000
(Estimated retail value € 1.500) - Available for cash sponsors only
•
One (1) Complimentary Conference Registration (person utilising
this benefit HAS TO BE an active MPI member in good standing
at the time of registration)
•
One (1) month of free rotating banner on the EMEA homepage at
www.mpiweb.org
€ 12.000
Sponsor coffee breaks which are designed to help participants perform
better and do more business.
You could be there when people are talking about the latest session they
attended, when they are meeting, when they do business. By sponsoring
our coffee breaks you will create and be part of the perfect environment for
networking and business exchange. Research shows that by introducing
healthy, brain-friendly coffee breaks which excite your neurons, you help
participants concentrate better and feel fitter, healthier and more alert.
30
2013
: :CONNECT
emec
emec
2013
CONNECTWITH
WITHTHE
THEPEOPLE
PEOPLEWHO
WHOMATTER
MATTERTOTOYOU
YOU
DIGITAL & PRINT CONNECTIVITY
MOBILE APPLICATION
€ 10.000
Connect with participants using the best Smartphone technology. Sponsor
the App which provides real-time conference updates.
The downloadable EMEC app will be offered to all conference participants
so they can access real- time conference and destination information. Fully
interactive and available on the mobile web it will give users virtual access
to the conference programme, speaker bios, participant profiles and
sponsor information.
Benefits:
• Your company logo on the mobile application with a direct
link to your company website
• Your company logo on the mobile website with a direct link
to your company website
• Splash screen on the intro of the mobile application
• Your company logo in the sponsor area of the mobile
application with a direct link to sponsors website
• Your company logo in MPI communication promoting the
mobile application
Included in your package:
(Estimated retail value €3.000) - Available for cash sponsors only
•
One (1) Complimentary Conference Registration (person utilising
this benefit HAS TO BE an active MPI member in good standing
at the time of registration)
•
Two (2) months of free rotating banner on the EMEA homepage at
www.mpiweb.org
31
2013
: :CONNECT
emec
emec
2013
CONNECTWITH
WITHTHE
THEPEOPLE
PEOPLEWHO
WHOMATTER
MATTERTOTOYOU
YOU
DIGITAL & PRINT CONNECTIVITY
ONSITE Z-CARD PROGRAMME
€ 5.000
Benefits:
• Your company logo on the z-card cover page
Included in your package:
(Estimated retail value € 1.500) - Available for cash sponsors only
•
this benefit HAS TO BE an active MPI member in good standing
Take the opportunity to sponsor EMEC’s conference essential road map.
The z-card is the primary tool for all participants to navigate the
education, networking and business event. Everyone gets one, everyone
One (1) Complimentary Conference Registration (person utilising
at the time of registration)
•
One (1) month of free rotating banner on the EMEA homepage at
www.mpiweb.org
uses it – the z-card gives you superb conference visibility.
32
2013
: :CONNECT
emec
emec
2013
CONNECTWITH
WITHTHE
THEPEOPLE
PEOPLEWHO
WHOMATTER
MATTERTOTOYOU
YOU
BRAND CONNECTIVITY
WATER BOTTLES
€ 4.000
Looking for a socially responsible way to get your name in front of
hundreds of meeting professionals?
Highly-visible water bottle sponsorship ensures
that your brand gets into the hands of all of our
participants. MPI will have hydration stations
Benefits:
• Water Bottles handed out at registration branded with
Sponsors’ logo or graphic to be used by participants
throughout the conference
• Inclusion in post-event CSR report
Included in your package:
(Estimated retail value € 1.500) - Available for cash sponsors only
•
One (1) Complimentary Conference Registration (person utilising
this benefit HAS TO BE an active MPI member in good standing
at the time of registration)
•
One (1) month of free rotating banner on the EMEA homepage at
www.mpiweb.org
throughout the conference where creative signage
with green tips and branded water bottles will get
your company noticed.
33
2013
: :CONNECT
emec
emec
2013
CONNECTWITH
WITHTHE
THEPEOPLE
PEOPLEWHO
WHOMATTER
MATTERTOTOYOU
YOU
BRAND CONNECTIVITY
CONFERENCE PADS AND PENS
€ 4.000
Included in your package:
(Estimated retail value € 1.500) - Available for cash sponsors only
•
this benefit HAS TO BE an active MPI member in good standing
at the time of registration)
•
Take note: Statistics show that the pen is mightier than the sword when it
One (1) Complimentary Conference Registration (person utilising
One (1) month of free rotating banner on the EMEA homepage at
www.mpiweb.org
comes to long-term conference recognition!
Promote your company with branded pads and pens which participants
will continue to use long after the event.
34
BRAND CONNECTIVITY
LANYARDS AND BRANDED BADGES
€ 4.000
emec
2013
: :CONNECT
emec
2013
CONNECTWITH
WITHTHE
THEPEOPLE
PEOPLEWHO
WHOMATTER
MATTERTOTOYOU
YOU
Included in your package:
(Estimated retail value € 1.500) - Available for cash sponsors only
• One (1) Complimentary Conference Registration (person utilising
this benefit HAS TO BE an active MPI member in good standing
at the time of registration)
• One (1) month of free rotating banner on the EMEA homepage at
Take advantage of advertising which stays with participants during every
www.mpiweb.org
minute of EMEC13.
Every registered participant will be provided with a lanyard printed with
your company logo and the MPI logo. Participants must wear their name
badge and lanyard throughout the conference which means they’ll be
aware of your brand throughout the event.
35
BRAND CONNECTIVITY
STAIR BRANDING
€ 4.000
Be remembered by EMEC participants every step of the way with
your logo or message that best represents your company on the main
stairs leading to the conference session rooms and events within the
convention centre. All eyes are on you at EMEC when purchasing this
emec
2013
: :CONNECT
emec
2013
CONNECTWITH
WITHTHE
THEPEOPLE
PEOPLEWHO
WHOMATTER
MATTERTOTOYOU
YOU
Benefits:
• Unique signage displayed on entry stairs to convention centre
Included in your package:
(Estimated retail value € 1.500) - Available for cash sponsors only
• One (1) Complimentary Conference Registration (person utilizing
this benefit HAS TO BE an active MPI member in good standing
at the time of registration)
• One (1) month of free rotating banner on the EMEA homepage at
www.mpiweb.org
branding opportunity.
36
BRAND CONNECTIVITY
REGISTRATION DESK
€ 4.000
Centrally located and the first stop for a participant is the registration
desk. Why not make a splash, shout a message or simply showcase
your company’s logo or product at one of the busiest areas at EMEC.
Participants will stop by the desk to pick up their conference badges,
registration bags and purchase onsite event tickets throughout the
event. Don’t miss the opportunity to be one of the first logos they see at
the start of EMEC.
emec
2013
: :CONNECT
emec
2013
CONNECTWITH
WITHTHE
THEPEOPLE
PEOPLEWHO
WHOMATTER
MATTERTOTOYOU
YOU
Benefits:
• Logo recognition on all registration related signage
• Opportunity to provide refreshments to attendees on Sunday
during peak registration times (subject to MPI approval and at an
additional cost to sponsor)
• Opportunity to provide entertainment to attendees on Sunday
during peak registration times (subject to MPI approval and at an
additional cost to sponsor)
Included in your package:
(Estimated retail value € 1.500) - Available for cash sponsors only
• One (1) Complimentary Conference Registration (person utilizing
this benefit HAS TO BE an active MPI member in good standing
at the time of registration)
• One (1) month of free rotating banner on the EMEA homepage at
www.mpiweb.org
37
REGISTRATIONS
10 PLANNER REGISTRATIONS € 6.000
5 PLANNER REGISTRATIONS € 3.000
Take the opportunity to treat your clients to a
different kind of event.
emec
2013
: :CONNECT
emec
2013
CONNECTWITH
WITHTHE
THEPEOPLE
PEOPLEWHO
WHOMATTER
MATTERTOTOYOU
YOU
Benefits:
• Quality time with the planners (Reserved table at the
Monday lunch)
Included in your package:
• One (1) Complimentary Conference Registration (person utilising
this benefit HAS TO BE an active MPI member in good standing
at the time of registration)
Invite your best customers to the European Meetings and Events
Conference and give them the opportunity not only to discover a new
destination but give them access to unprecedented education. This is
a great opportunity to get visibility for your company and strengthen the
relationship with your clients.
38
Payment Schedule and Cancellation
emec
2013
: :CONNECT
emec
2013
CONNECTWITH
WITHTHE
THEPEOPLE
PEOPLEWHO
WHOMATTER
MATTERTOTOYOU
YOU
PAYMENT SCHEDULE
All payments must be made in Euros. A deposit of 50% of the total cost
Up to November 30, 2012
will be invoiced on receipt of the completed order form and this is due
30% of the total cost of each item will be retained
for payment upon receipt of the invoice to guarantee the reservation.
The final balance is due by November 30, 2012. For bookings
made after November 30, 2011, the full amount is due at the time of
From December 1, 2012 to January 3, 2013
75% of the total cost of each item will be retained
reservation.
From January 4, 2013
CANCELLATION POLICY
100% of the total cost of each item will be retained
Cancellation and changes to your original booking must be made in
writing to the MPI EMEA Office:
Joyce Dogniez, CMM
Meeting Professionals International EMEA Office
28 Rue Henri VII
L-1725 Luxembourg
Grand Duchy of Luxembourg
Fax: +352 26 87 63 43 Email: jdogniez@mpiweb.org
39
REGISTRATION INFORMATION
emec
2013
: :CONNECT
emec
2013
CONNECTWITH
WITHTHE
THEPEOPLE
PEOPLEWHO
WHOMATTER
MATTERTOTOYOU
YOU
In order to attend EMEC 2013, we kindly invite you to register through our
website: www.mpiweb.org/emec2013
Payment Schedule
Your EMEC 2013 Registration fees include:
• Entry into all knowledge sessions throughout the entire conference
• Entry to the Opening and Closing receptions
• Complimentary lunch and conference break catering during the conference programme
completed order form and due for payment upon receipt of the
A deposit of 50% of the total cost will be invoiced on receipt of the
invoice to guarantee your reservation. The final balance is due by
November 30, 2012.
For bookings made after November 30, 2012, the full amount is due
*Please note that MPI Foundation Rendez-vous tickets and any CSR projects are not included in your fee
at the time of reservation. All payments must be made in Euros.
PARTNERSHIP OPPORTUNITIES APPLICATION FORM
Cancellation Policy
European Meetings & Events Conference 2013, Montreux, Switzerland
27-29 January 2013
Please complete and return this form at your earliest convenience to
Ms. Joyce Dogniez: Meeting Professionals International EMEA Office
Either fax to: +352 26 87 63 43 or send a scan by email to: jdogniez@mpiweb.org
Company
Contact Name
Title (role in company) Address 1
Address 2
City State Zip Code
Country
Telephone Mobile
Email Cancellations and changes to your original booking must be made in
writing to Meeting Professionals International. For cancellations made:
Up to November 30, 2012
30% of the total cost of each item will be retained
From December 1, 2012 to January 3, 2013
75% of the total cost of each item will be retained
From January 4, 2013
100% of the total cost of each item will be retained
We agree to pay the required 50% deposit in Euros as soon as we
receive the corresponding invoice and the balance due no later
than 30 days from receipt of the invoice. We understand that our
participation is subject to the EMEC 2013 Payment schedule and
Cancellation Policy set forth in the Partnership Opportunities Manual.
Date Signature and Stamp
.............................................................................................................
.............................................................................................................
40
emec
2013
: :CONNECT
emec
2013
CONNECTWITH
WITHTHE
THEPEOPLE
PEOPLEWHO
WHOMATTER
MATTERTOTOYOU
YOU
Sponsorship Opportunities Summary
Opening General Session Flash Point (General Session)
Monday 28 January 20.000 € reserved
15.000 €
Flash Point Session (General Session)
Tuesday 29 January 15.000 €
Solution Room (General Session)
Tuesday 29 January 15.000 €
Master Class (6 classes)
All sessions 28-29 January Master Class (3 classes)
Monday 28 January 20.000 €
10.000 €
10.000 €
Single Master Class 4.000 €
Knowledge Sessions (6 classes) 20.000 €
All sessions 28-29 January
Knowledge Sessions (3 classes)
Monday 28 January 10.000 €
Knowledge Sessions (3 classes)
Tuesday 29 January 10.000 €
Single Knowledge Session 4.000 €
Chapter Leaders Forum 15.000 €
3.000 €
Brain-Friendly Coffee Break
Tuesday 29 January AM 4.000 €
Meeting Design Area 10.000 €
MPI Connectivity Bar 10.000 €
Brain-Friendly Coffee Break
Tuesday 29 January PM 4.000 €
New Connectivity Package 10.000 €
Coffee break package (all four)
12.000 €
Wireless Internet 5.000 €
Digital and Print Connectivity
Networking Lounge Areas
(2 Opportunities) 5.000 €
Video Booth 4.000 €
Special Projects
Master Class (3 classes)
Tuesday 29 January First-Timers Session Connectivity Services
Focus Group 5.000 €
Social Connectivity
The Expresso Bar
5.000€ reserved
Welcome Champagne Reception 15.000 €
Monday Lunch 20.000 € reserved
MPI Foundation Rendezvous 10.000 €
Brain-Friendly Coffee Break
Monday 28 January AM 4.000 €
Brain-Friendly Coffee Break
Monday 28 January PM 4.000 €
Mobile Application 10.000 €
Onsite Z-Card Programme 5.000 €
Brand Connectivity
Water Bottles 4.000 €
Conference Pads and Pens 4.000 €
Lanyards and Branded Badges 4.000 €
Stair Branding 4.000 €
Registration Desk 4.000 €
Registrations
10 Planner Registrations 6.000 € (+VAT)
5 Planner Registrations 3.000 € (+VAT)
(All prices are VAT Exempt, except for the Registration
Sponsorships, which is subject to 8% Swiss VAT )
41