UW-MADISON – Department/Unit File Plan
Agency #
Agency Name
285A
UW-Madison
Division and Department
Records Custodian
UDDS#
E-mail
Phone#
Information Type:
List types of information does the department or unit manage?
Taxonomy and Classification of information
What is the filing structure for records in paper and electronic formats?
Uniform Naming Conventions
Compliance
List university policies, State, Federal or external requirements that apply to information
Security Classification
List what security classification is assigned to information?
Access Permissions – list roles with access
Repository
List where all information is stored in all formats?) Such as Shared network, State Records Center,
Box, One Drive, email, in the basement Etc.
Process for Information – Process maps
How does information come into the department/unit?
Retention and Disposition
List the applicable record series
When is disposition done?
How are records disposed of?
Is there a records system migration plan?
Records Destruction Log for onsite Destruction?
Other attachments or references:
UW-MADISON FILE PLAN FOR
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