Project Management
The Basics
Kathy Kuryl
Project Services
Inter Agency Policy & Projects Unit
Department of Premier & Cabinet
Web Address: www.projectmanagement.tas.gov.au
Telephone: 03 6233 3836
Email: kathy.kuryl@dpac.tas.gov.au
Facsimile: 03 6233 2678
Address: Level 8, 144 Macquarie Street, Hobart
Project Management
Background – Project Services, IAPPU
• Role:
 Promote and support the use of best practice project
management methodology, based on the Tasmania
Government Project Management Guidelines, with the
support and involvement of all Agencies
• Function:
 Quality project management information, resources &
tools
 Project management support & advice
 Project & Quality Management Advisory & Review
Services
Project Management
Resources:
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Project Management Guidelines Version 5.0 (Feb 2002)
Templates
Fact Sheets
Frequently Asked Questions
Glossary
A Quick Guide
Resource Kits
Interactive Tools, including
 Project Sizing Calculator
 Ups and Downs Game
 Hangman
 Crosswords
• Knowledge Base, including Agency examples
• An opt-in mailing list, the List Server
Project Management
Support & Advice:
• Information & advice on project
management – all Agencies
• Information or facilitated sessions – by
arrangement, provided to groups on project
management in general, or specifics topics
e.g. planning and scoping, or risk
management
Project Management
Quality Services – fee based:
• Project & quality management
advisory service
• Quality review service
• Formal project or phase reviews
Project Management
Tasmania Government Project
Management Guidelines
• Basis of our approach to managing projects
• “Home grown” product, reflecting lessons learnt by
Tasmanian Government Project participants
• Information from John Smyrk, Rob Thomsett and other best
practice research
• Have evolved, and continue to evolve over time
Project Management
Tasmania Government Project
Management Guidelines
Key Elements:
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Planning & Scoping
Governance
Organisational Change Management
Stakeholder Management (including Communication Management)
Risk Management
Issues Management
Resource Management
Quality Management
Status Reporting
Evaluation
Project Closure
Project Management
The Guidelines:
• are not an attempt to provide the definitive answer to project
management, but a chance to enable organisational learning
through drawing on the experiences of others;
• are designed to be a working reference and not intended to
be read as a complete text;
• do provide the “what” of our methodology; and
• through continuing effort, provide the “how” with the
development of Templates, Fact Sheets, FAQs and other
relevant resources.
There is, however, no substitute for sharing of
personal learnings, and this is why Forums such as
today are important.
What is a Project ?
• Usually brings about Change
• A group of inter-related activities
planned and executed in a certain
• sequence
• To create a unique product or service
• Within a specified timeframe
What is Project
Management?
• Project Management is a formalised and
structured method of managing change
• Develops specifically defined products
(Outputs)
• To achieve planned benefits (Outcomes)
Why
Project Management?
Using sound project management
techniques will help increase the
likelihood that your project will be:
• On time
• Within budget
• To an acceptable level of quality
Will deliver its outputs and achieve
its outcomes/benefits
Why use Project
Management
• Provides a recognised and tested approach to successfully
implementing change initiatives.
• Structure for planning/ongoing monitoring/ review
• Promotes communication to stakeholders of reasons for
change and the impact it may have upon them
• Maintain links between corporate/strategic plan and the
change initiatives being undertaken
• Ownership by Senior Management/Steering committee
• Safeguard for Project Manager
• Safeguard for organisation to ensure it gets what it needs on
time and in budget and to the planned level of quality
• Details of changes clear for Project Manager, Team and
outside contractors
Project Scoping
The Scope of a project includes:
• Major objective(s)
• Outcomes (long term benefits)
• Target Outcomes (those for which success
measures are developed)
• Customers (those who use the outputs &
generate outcomes)
• Outputs (services/products)
• Work (activities/tasks to deliver outputs)
• Resources (human and financial)
Project Scoping
The ITO planning & scoping model
• Project is scoped from the “end” and works
back to the “beginning”
• Project is implemented from the
“beginning” and works towards achieving
the”end”
• Helps establish what the project aims to
achieve before scoping what has to be
done, how, who and by when
Project Life
Initiate: Project Proposal/Brief,
Project Business Case
Manage: Project Business Plan,
Project Execution Plan
Finalise: Outcome Realisation Plan,
Project Review, Project Closure
Project Management
The Basics
Comments?
Questions?
Project Management
The Basics
Kathy Kuryl
Project Services
Inter Agency Policy & Projects Unit
Department of Premier & Cabinet
Web Address: www.projectmanagement.tas.gov.au
Telephone: 03 6233 3836
Email: kathy.kuryl@dpac.tas.gov.au
Facsimile: 03 6233 2678
Address: Level 8, 144 Macquarie Street, Hobart