MPI 2013 WEC MarketSquare Contract
MPI’s MarketSquare is a fabulous resource where attendees and suppliers can meet, greet, mix and
mingle between WEC events. As a supplier, you’ll own the hottest real estate around, a piece of
Mandalay Bay’s Convention Center throughout the entire conference. MarketSquare is ideally
situated in the heart of all the action. Stand out from the crowd: Tell your story, make connections and
generate leads. You’ll gain exposure with WEC attendees. This is your chance to interact one-on-one
with members of the planning community, distribute marketing materials or give away promotional
items. MarketSquare is business-friendly for the brand-savvy. MPI will help you determine the right
package for the best ROI. WEC 2013 gives all participants greater exposure and networking
opportunities. Two MarketSquare options are available (Traditional and Branded). See attachment
for details and pricing options.
The 2013 WEC MarketSquare will be held in the Mandalay Bay Convention Center in Las Vegas, NV
on July 21-23, 2013. Company’s participation is subject to MPI’s acceptance of this application and
to the following terms and conditions.
Company Information
Company Name:_________________________________________________________________
(As it will appear in all conference related materials)
Contact Name:___________________________________________________________________
Contact Title: ____________________________________________________________________
Web site:________________________________________________________________________
Phone Number:___________________________________________________________________
E-mail:__________________________________________________________________________
Address:________________________________________________________________________
City: _____________________________________________State: _________________________
Country: ________________________________________Zip Code: _______________________
MPI Sales Representative (if applicable): ______________________________________________
Onsite Contact Information (if different from above)
On-Site Contact Name:_____________________________________________________________
E-mail:_______________________________ Cell Phone Number:__________________________
Brief Description of Exhibit: _________________________________________________________
________________________________________________________________________________
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SECTION 1: OUTLINE OF PROGRAM
I.
Basic MarketSquare
Benefits Include:
 Includes furniture options, signage and truss (Decorator can provide additional enhancement options
for the truss ONLY and can be purchased through the show decorator)
 Opportunity for a company representative to present/manage the space
 Opportunity to interact one on one with attendees
 Opportunity to display marketing materials in area
 Opportunity to provide gift to attendees (subject to MPI approval and additional costs apply)
 Company name displayed at location
 Listing on WEC site as a MarketSquare Partner
 Opportunity to provide Food and Beverage (alcohol is not permitted)
 Attendee breaks will be located throughout the MarketSquare area
Set–Up Rules and regulations:
 No additional pop ups, HARDWALLS, backdrops or additional signage is permitted
 One (1) Plasma screen and stand is allowed in space but must be placed flush against the truss unit.
Expense to client and must use Freeman AV.
 Additional items not permitted
 No Company is allowed to use or play recorded or live music during the MarketSquare. MPI shall
have the right to use whatever means are necessary to stop any music from being used or played by
company.
 May not have any items that block line of sight of other traditional MarketSquare
 Security will not be provided during non-show hours
 Only two MarketSquare networking spaces may be purchased
*Please note Traditional MarketSquare options will be 20% higher after June 14, 2013
Pricing Information
Option 1- A
$4,500
After June 14, 2013
$4,800
Includes:

8x10 Networking space

Truss Structure

Identifying Signage (One custom header)

Bistro Table and 3 stools
 Additional, approved custom graphics can be
ordered at directly through Freeman. Please see
the MarketSquare Custom Graphic Options order
form.
Option 1- B
$4,500
After June 14, 2013
$4,800
Includes:

8x10 Networking Space

Truss Structure

Identifying Signage (One custom header)

Two Half Round White Leather Ottomans
 Additional, approved custom graphics can be
ordered at directly through Freeman. Please see
the MarketSquare Custom Graphic Options order
form.
2
Branded MarketSqaure
Pricing Information
Location is on the 2nd Floor – Must be a MarketSmart Partner
Premier location outside Registration, General Session and Lunch room
$11,000 - 800 sq. ft. Networking Space
Maximum of 6 spots available
NO Hosted Buyer appointments will be allowed to be held in space
II. Branded MarketSquare (Supplier is responsible for all decor for the space):
Benefits included:
• Space provided in package is 800 square feet.
• Opportunity for a company representative to present/manage the space
• Opportunity to interact one on one with attendees
• Opportunity to display marketing materials in area
• Opportunity to provide gift to attendees (subject to MPI approval and additional costs apply)
• Company name displayed at location
• Listing on WEC site as a MarketSquare Partner
• Opportunity to provide Food and Beverage (alcohol is not permitted)
• Attendee breaks will be located throughout the MarketSquare area
Branded rules and Regulations:
• Supplier is responsible for all decor for the space
• No hard walls or booths allowed in branded area
• Networking space cannot obstruct the participant on either side of the pre-assigned space
• No Company is allowed to use or play recorded or live music during the MarketSquare (All music will
be provided by MPI. MPI shall have the right to use whatever means are necessary to stop any
music from being used or played by company).
• Security will not be provided during non-show hours
• Rendering of proposed décor must be submitted to MPI MarketSquare team by Friday, June 7, 2013
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SECTION 2: Payment
Submit payment now by filling in the information below:
MarketSquare
Price before June
14, 2013
Price after
June 14, 2013
Traditional MarketSquare 1-A
$4,500
$4,800
Traditional MarketSquare 1-B
$4,500
$4,800
$11,000
$11,000
800 Sq. Ft. - Branded MarketSquare 2nd LEVEL
Market Square Option Chosen:
Total:
Credit Card Type:
Credit Card Number:
Cardholders Name:
Expiration Date:
Security Code:
Approval Amount:
Signature:
SPACE SELECTION
Please provide the top three locations you would like to market in:
A.______________________
B.______________________
C.______________________
*Once your contract is completed, some from the WEC team will contact you to reserve your location.
SECTION 3: REGISTRATION
Each company representative working in your company’s spot must be registered for a full
conference registration. Registration may be completed by clicking here.
SECTION 4: CANCELLATION
A. All MarketSquare space cancellations must be received by Organizer in writing (return receipt
requested) and acknowledged by Organizer.
B. If written notice of participation cancellation is received by Organizer on or before March 1, 2013, the
supplier shall pay a $150 processing fee. If written notice of participation cancellation is received by
Organizer after March 1, 2013 and on or before April 1, 2013, the supplier shall pay a cancellation
fee equal to 50% of the total package fee. If written notice of participation cancellation is received by
Organizer between April 1, 2013 and on or after May 1, 2013, the supplier shall pay a cancellation
fee equal to 100% of the total package fee. Any deposits made by the supplier may be used to fully or
partially reduce the cancellation fees described above.
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SECTION 5: SHIPPING
Warehouse shipping address:
Supplier Company Name / Space #
____________
MPI World Education Congress 2013
C/O FREEMAN
6675 West Sunset Road
Las Vegas, NV 89118
FREEMAN will accept crated, boxed or skidded
materials beginning JUNE 20, 2013 at the above
address. Materials arriving after JULY 12, 2013 will be
received at the warehouse with an additional
after deadline charge. Warehouse freight will be
delivered prior to supplier set up. If warehouse freight
has to be moved in on a weekend in order to be in the
suppliers space for move-in day, an overtime
charge may apply. Warehouse receiving hours are
8:00 a.m. - 3:30 p.m., Monday-Friday.
Showsite shipping address:
Supplier Company Name / Space #____________
MPI World Education Congress 2013
C/O FREEMAN
Mandalay Bay Convention Center
3970 Las Vegas Blvd South
SECTION 6: MISCELLANEOUS
A. This Contract becomes effective when accepted by MPI and a confirmation email is sent. The rights
of Organizer under this Contract shall not be deemed waived except as specifically stated in writing
by an authorized representative of Organizer. The supplier further agrees that upon acceptance of
this agreement by Organizer with or without appropriate or timely payment of any and all fees, this
agreement shall become binding and enforceable in accordance with its terms. This Contract will be
binding on the supplier’s and Organizer successors and assigns. If any term, clause or provision
hereof is held invalid or unenforceable by a court of competent jurisdiction, such invalidity shall not
affect the validity or operation of any other term, clause or provision and the invalid term, clause or
provision shall be deemed to be severed from the Agreement. Any action arising out of this Contract
or MarketSquare at WEC 2013 must be brought in Dallas County, State of Texas, and governed by
the law of that locale, exclusive of the choice of law rules of any jurisdiction, and the supplier
consents to the jurisdiction of such courts.
B. MPI reserves the right, in its sole discretion, to change the date or dates upon which the
MarketSquare or WEC 2013 is held or to cancel the event(s) and shall not be liable in damages or
otherwise by reason of any such change or cancellation, other than for return of fees paid by
Company.
C. The Company shall not assign this Agreement in whole or in part without the prior written consent of
MPI. Any attempt to do so renders this Agreement null and void and will result in immediate
cancellation of this Agreement with no refund.
D. The Company is responsible for compliance with all terms applicable to the license agreement MPI
has signed with the facility where the MarketSquare is held as well as with all applicable laws, bylaws,
ordinances, regulations, requirements, codes and standards, including those with respect to fire,
safety, health and environmental matters applicable.
E. The Company shall indemnify, hold harmless and defend MPI, its’ directors, officers, employees and
agents, from and against any asserted claims, losses, injuries or damages whatsoever suffered by
them as a result of the Company’s participation in the event, including without limitation, any third
party claim against MPI with respect to loss, injury or damage sustained or suffered by any other
company, any exhibitor, the owner of the building, attendees of the event, and their respective
directors, officers, agents and employees.
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F. The Company is required to have Commercial General Liability Insurance and Broad Form Property
Insurance in an amount not less than $1 million.
G. MPI reserves the right at any time to alter or remove exhibits or any part thereof, including printed
material, products, signs, lights or sound and to expel the Company, its employees and agents if, in
MPI's opinion, their conduct or presentation is objectionable to MPI.
H. No Company is allowed to use or play recorded or live music during the MPI 2013 WEC
MarketSquare. All music will be provided by MPI. MPI shall have the right to use whatever means are
necessary to stop any music from being used or played by Company.
I.
Intellectual Property. Company and MPI hereby grant to each other a limited, revocable, nonexclusive license to use the names and the logo of the respective Party [hereinafter collectively
referred to as the “Marks”) solely to identify Company as a participant in the MPI 2013 WEC
MarketSquare, with the limited authority to use the other Party’s Marks solely in connection with the
activities authorized under this Agreement, and subject to the terms and conditions of this Agreement.
Both Parties represent and warrant that it has the full right and authority to enter into this Agreement
and to grant the license provided herein; that it has not previously in any manner disposed of any of
the rights herein granted to the other Party nor previously granted any rights adverse thereto or
inconsistent therewith; that there are no rights outstanding which would diminish, encumber, or impair
the full enjoyment or exercise of the rights herein granted to the other Party; and that the Marks used
by each Party do not and will not violate or infringe upon any patent, copyright, literary, privacy,
publicity, trademark, service mark, or any other personal or property right of any third party, nor will
same constitute a libel or defamation of any third party. Each Party shall have the right to revoke this
limited license at any time. The limited licenses granted by this paragraph terminate at the conclusion
of the MPI 2013 WEC MarketSquare.
J.
Companies are responsible for meeting all deadlines set by MPI.
K. This Application and Contract sets for the entire agreement between the Parties and may not be
revised without the written consent of both Parties.
The person whose name appears below warrants and represents they agree to the terms herein and have the
authority to enter into this Agreement on behalf of the Company they purport to represent.
________________________________________________
Name (Please Print)
_____________________________
Date
Title: ____________________________________________________________________________
____________________________________________________
Signature
Return contract to: MPI MarketSquare Team
Email: WECevents@mpiweb.org, Fax: 972-855-2020
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