UNIVERSITY OF HOUSTON SYSTEM
ADMINISTRATIVE MEMORANDUM
SECTION:
Human Resources
AREA:
General
NUMBER: 02.A.40
SUBJECT: Staff Attendance and Punctuality
1.
PURPOSE
Staff employees are responsible for maintaining regular attendance sufficient to perform
the duties and responsibilities of their positions productively and efficiently, with
minimal disruption to the work schedules of their respective work groups. This
document describes the attendance and punctuality standards expected of staff
employees.
2.
POLICY
2.1.
The University of Houston System encourages good attendance habits and
punctuality on the part of its employees to carry out the academic, student, and
business support activities of each component university.
2.2.
All staff employees are expected to report for work and be prepared for duty at
the beginning of the work period.
2.3.
A staff employee who must be absent or tardy is expected to observe component
university or work group notification standards.
2.4.
Punctuality and regular attendance are important factors in consideration for job
retention and advancement.
2.5.
Abuse or improper use of leave entitlements, including falsification of reasons for
leave requests, will be grounds for disciplinary action, up to and including
dismissal from employment.
2.6
Job Abandonment: An employee who fails to report to work or fails to follow
departmental guidelines for notification of absence for more than three
continuousconsecutive work days may be considered to have abandoned the job.
Job abandonment is a form of resignation, and the employee may be released
without application of the policy and procedures on discipline and dismissal.
2.7
Termination as a result of no personal leave: All component university campus
employees must have available personal leave on record in orderavailable to be
compensated for any days missed. In the event an employee has no personal
leave and is out for more than three consecutive work days, , they needmay to be
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AM No. 02.A.40
placed on Leave Without Pay (LWOP) statusin accordance with the System
Administrative Memorandum 02.D.04. If the employing department doeswill
NOT wish to place the employee on LWOP, the employee has no accrued
personal leave on the books, and they are not experiencing a Family Medical
Leave Act (FMLA) or Parental Leave qualifying event, their employment with the
component university may be terminated. All employees must utilize personal
leave or be placed on LWOP.
2.68.
Each System component university of the Systemcampus will may formulate and
implement policies andinternal procedures that support this policy. Prior to
implementation, approval is required by the Component Chief Human Resources
Officer.:
2.6.1. Promote adequate staff attendance;
2.6.2. Acknowledge and provide for staff use of appropriate leave entitlements;
2.6.3. Promote accurate documentation of attendance and of leave entitlements earned and
used; and
2.6.4. Provide consistent, non-discriminatory mechanisms designed to correct unsatisfactory
attendance or apparent abuse of leave entitlements.
2.79.
The policy of the University of Houston System and its components is to ensure
equal opportunity in all its educational programs and activities, and all terms and
conditions of employment without regard to age, race, color, disability, religion,
national origin, veteran’s status, genetic information, or sex (including
pregnancy), except where such a distinction is required by law. Additionally, UH
System prohibits discrimination in all aspects of employment and educational
programs on the basis of sexual orientation, gender identity, or gender expression.
For the UH System’s Official Non-Discrimination Statement, see
SAM.01.D.05 – Equal Opportunity and Non-Discrimination Statement.
Nothing in this policy shall be used as the basis for discrimination or retaliation against
any individual or group on the basis of race, sex, age, color, religion, national
origin, disability, veteran status, or sexual orientation.
3.
DEFINITIONS
3.1.
Job Abandonment: An employee who fails to report to work or fails to follow
departmental guidelines for notification of absence for more than three continuous
work days may be considered to have abandoned the job. Job abandonment is a
form of resignation, and the employee may be released without application of the
policy and procedures on discipline and dismissal.
3.2.
Termination as a result of no personal leave: All component university employees
must have available personal leave on record in order to be compensated for any
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AM No. 02.A.40
days missed. In the event an employee has no personal leave, they need to be
placed on Leave Without Pay (LWOP) status. If the employing department does
NOT wish to place the employee on LWOP, the employee has no personal leave
on the books, and they are not experiencing a Family Medical Leave Act (FMLA)
qualifying event, their employment with the component university may be
terminated. All employees must utilize personal leave or be placed on LWOP.
3.3.
43.
54.
Personal Leave: Unexpended vacation and sick leave as well as compensatory
time balances that are available to an employee at a given time.
REVIEW AND RESPONSIBILITY
Responsible Party:
Associate Vice Chancellor for FinanceHuman Resources
Review:
Every five years on or before September 1
APPROVAL
Approved:
Carl P. Carlucci
Executive Senior Vice Chancellor for Administration and Finance
Renu Khator
Chancellor
Date:
December 1, 2010
REVISION LOG
Revision
Number
Approval
Date
Description of Changes
1
04/24/1996
Initial edition
2
03/27/2001
Applied revised SAM Template to meet current documentation
standards. Changed “component” to “university” in
Sections 2.3 and 2.6. Added Section 3 definitions of Job
Abandonment, Termination as a Result of No Personal Leave,
and Personal Leave. Change in responsible party from
Chancellor of Chancellor’s Designee to Assistant Vice
Chancellor for Human Resources. Added Vice Chancellor for
Administration and Finance to approval process in Section 5.
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AM No. 02.A.40
Added Job Abandonment and Termination to Section 6,
Indexing Terms, and removed Attendance
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AM No. 02.A.40
Revision
Number
Approval
Date
Description of Changes
3
05/31/2006
Applied revised SAM Template to meet current documentation
standards. Added “component” to “university” in Sections 2.3
and 2.6. Changed “must be terminated” to “may be
terminated” in Section 3.2. Changed review period from add
numbered years on or before June 1st to every three years on or
before June 1st
4
12/01/2010
Added sexual orientation to GENDA statement in Section 2.7.
Added “component” to Section 3.2. Changed responsible party
from Assistant Vice Chancellor for Human Resources to
Associate Vice Chancellor for Finance. Changed review period
from every three years on or before June 1st to every five years
on or before September 1st. Removed Section 6, Indexing
Terms
5
TBD
Applied revised SAM Template and added new Revision Log.
Deleted Section 3 and Section 3.3 and moved Job
Abandonment to Section 2.6 and Termination as a Result of No
Personal Leave to Section 2.7. Revised Section 2.8 to indicate
that internal procedures can be developed by system
component campuses, but must be approved by the Component
Chief Human Resources Officer before implementation.
Added revised GENDA/Title IX Statement to Section 2.9 per
U. S. Department of Education’s Office of Civil Rights’
requirements. Changed responsible party from Associate Vice
Chancellor of Finance to Associate Vice Chancellor for Human
Resources
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