2016 Combined Community Update
Welcome!
• Welcome & Introductions
– City Officials
– School Officials
– Special Guest
Dennis M. Clough, Mayor
State of the City 2016
City of Westlake, Ohio
City Mission Statement
• The mission of the City of Westlake,
its Mayor, Council and employees,
is to enhance the quality of life for all
residents by providing the highest level of
services in an efficient
and cost effective manner.
Reasons to Live and Work in Westlake:
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Good planning
Financial stability
A great quality of life
Great services
Good housing choices
Excellent schools
Nationally ranked library
Good environment for growing
businesses
 Great location to downtown, airport
and interstate highways
• Good partnership with businesses
• Very supportive constituency and
involvement of citizens
• An open and responsive government
• A cooperative and progressive
Council and Administration
• A great staff of employees
• A government that believes in low
taxes and responsible management
of your tax dollars
• Diverse business mix
• World Class Town Center at
Crocker Park
Economic Development Activities
Businesses that have opened, expanded or relocated within Westlake during 2015
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Aligned Healthcare Center
Athleta
Beauty Brands
Burntwood Tavern
Cappy’s Club Repair
Carhartt
Carrabba’s Italian Grill – Remodel
Citizens Bank
Consign Home Couture
DoubleTree by Hilton Hotel
ECHO Healthcare Payment Systems
FX Fitness
Felix & Oscar’s
The Fountain Café & Grill
• Griffin Cider Works
• The Goddard School Expansion
• Ground Effects Ltd.
• Homage
• Hyatt Place Hotel
• Knorr Brake Systems
• Landmark Luggage
• Lush Fresh Handmade
Cosmetics
• Lululemon Athletica
• The Limited
• Lutheran Home – Expansion
• Madison Eye Care
Economic Development Activities
Businesses that have opened, expanded or relocated within Westlake during 2015/2016
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2015
MetroHealth Medical Center
Miami Nights
Michael Kors
Minotti’s (Giant Eagle)
Nee Bittenger Law Firm
Orvis
Rosewood Grill
Soft Surroundings
Sur La Table
Spyglass
Teletech
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Top Tier Cakes
Uncle Bob’s Storage – Expansion
The Walking Company
Westhampton Phase III
Westlake Dental Associates
Wise Guy Haircuts
Yard House
2016
• Bone Fish Grill
• 318 New apartments plus additional
Housing @ Crocker Park
New/Expanded in 2015
DoubleTree by Hilton Hotel
Yard House
Hyatt Place Hotel
The SpyGlass Group
New in 2016
Holiday Inn Express
Economic Development Assistance
Business Storefront Mini-grants:
• Storefront renovation grants are available up to $20K with a
maximum of 50% of project costs that are eligible
Business Incentives:
• For building construction/expansion and/or job creation
• CRA Program (6)
• Job Creation Grant Programs (2)
Planning Department
Commercial/Residential Development Approved
2015
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Hotel (Crocker Park)
Retail (Crocker Park)
Public (Crocker Park)
Office
Institutional
Industrial
School
Restaurant
Auto
Medical
Total
2014
0 sq. ft.
25,167 sq. ft.
0 sq. ft.
80,796 sq. ft.(59,296 Crocker)
0 sq. ft.
20,888 sq. ft.
7,550 sq. ft.
4,476 sq. ft.
0 sq. ft.
60 sq. ft.
133,847 sq. ft.
128,346 sq. ft.
28,290 sq. ft.
11,246 sq. ft.
70,700 sq. ft.
55,557 sq. ft.
485 sq. ft.
0 sq. ft.
6,950 sq. ft.
0 sq. ft.
138,937 sq. ft.
435,421 sq. ft.
Building Department
1,385 total permits issued with a value of $114,400,100
Residential:
• 23 new single family dwellings with an estimated cost of $12.6
million
• 1,015 residential remodeling and improvement permits with an
estimated cost of $12.7 million
Commercial:
• 347 permits with an estimated cost of $89.1 million
*Above includes 318 Apts and retail spaces in Crocker Park
Engineering Department
Traffic Signal Upgrade
Asphalt Program
Smith/Hedgewood Water
Crack and Joint Seal
Engineering Department
Infrastructure Improvements 2015:
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Traffic Signalization Upgrade
Smith and Hedgewood Road Water Improvements
2015 Roadway Program
2015 Pavement Crack and Joint Sealing
2015 Catch Basin Rehabilitation
Engineering Department
Infrastructure Improvements 2016:
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2016 Road Maintenance
Detroit Road Resurfacing (85% Federal)
Bradley Road Water w/Resurfacing (Center Ridge to Hilliard)
Canterbury/Detroit Intersection Improvements
Market Square at Crocker Park
Design Projects 2016:
• Canterbury/Center Ridge Intersection Improvements
• I90/Columbia Road Ramp Work
Police Department
Police Department
 Calls for Service :
 Total Arrests:
 Motor Vehicles Accidents:
2015
33,751
4,798
774
2014
31,721
4,620
721
 National Bike and National Walk to School Days: Held at elementary
and middle schools
 Operation Medicine Cabinet: Residents were able to drop off their
unused prescriptions and over-the-counter drugs
 Bicycle Rodeo: Maneuverability course for students K-6 to practice
bike skills
 Shop with a Cop: Children in need treated to police car rides, breakfast,
Christmas shopping, and a visit with Santa
 Adopt-a-Family: Department brightened Christmas for a family in
need
Fire
Department
Fire Department
2015
• calls relating to Fire, EMS, Haz-Mat and service
• assignments relating to plan reviews, inspections,
investigations and consultations
• events/classes offered
• Fire and EMS calls dispatched by Westcom
2014
4,957
4,513
1,160
41
1,687
99
15,142
14,058
• Implementation of a new 911 EMS phone system bringing
updated technology that can locate a wireless caller
Service Department
Service Department
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2015
8,195
12.3
10.8
Service Calls received and completed
Miles cleaned of storm and sanitary sewer
Miles filmed of storm and sanitary sewer
Storm and sanitary tees located and repaired
to facilitate sewer maintenance
607
Tons of recycling collected
7,264
Cubic yards of mulch and humus sold
9,385
Trees planted
118
Trees trimmed
1,068
2014
8,027
17.6
9.7
718
7,339
8,800
154
1,119
Community Services Department
Community Services Department
• 18,071 (duplicated) patrons participated in activities, programs,
trips, support groups, and wellness programs
• 155 activities were offered on a regular basis
• 43 day or overnight trips
• $26,147 was received in donations
• 85 volunteers gave in excess of 883 hours of service
• 6,524 rides were provided to residents in need totaling 57,324 miles
• 271 individuals assisted by food pantry with 250 baskets delivered
• 234 Adopt-A-Family recipients
• 34 Community Garden plots have been established
• Honorable mention winner from the National Institute of Senior
Centers for their Sponsorship Breakfast Program raising donations
and assistance from area businesses for programs
Looking forward…
Community Center
And
Recreation Center
Update
Recreation Department
Recreation Department
RECREATION CENTER:
• Over 13,000 current members with 583,300 visits
• 2,700 Silver Sneakers members
• 800 programs with 10,300 participants
• Purchased $66,000 in equipment in 2015
MEADWOOD GOLF COURSE:
• 17,600 rounds of golf
• 236 Junior Golf members
• 10 organized leagues
PETERSON POOL:
• 16,500 visitors to Peterson Pool
• 424 season passes
• 680 Learn to Swim participants
WESTLAKE PARKS AND RECREATION
MASTER PLAN
MAJOR RECOMMENDATIONS:
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Redevelop Peterson Pool as an outdoor Aquatics Center
Improve and provide additional trails (walking, skating, cycling)
Redevelop the Community Services Center
Add outdoor basketball courts at selected parks
Improve or replace all playgrounds
Improve existing athletic fields
Add an artificial turf field
The development of Meadowood Golf Course
Provide restroom facilities at all parks
Expand the Recreation Center to include
auxiliary gym and lap pool
FAMILY AQUATICS CENTER
Communications Department
Radio
Cable Channel
Webcasts
Nixle Texting Service
Communications Department
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Now on Facebook and Linkedin
Mayor’s Newsletter
1680 AM Westlake’s Radio Station
Community Cable Access Channel
Webcasts
Nixle Texting Service
Launching New Website in 2016
www.cityofwestlake.org
Westlake in Bloom-2015
77 entrants plus 224 flower boxes and
40 Evergreen Cemetery gardens in
15 categories
OBJECTIVES OVERVIEW
2015 IN REVIEW
TOTAL ASSESSED VALUATION
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2016: $1,426,427,380
2015: $1,365,267,880
2014: $1,354,532,180
2013: $1,366,349,250
4.5%
.8%
.9%
DISTRIBUTION OF MILLAGE
CITY
SCHOOLS COUNTY
LIBRARY
TOTAL
1985
12.90
51.50
15.50
2.00
81.90
2013
9.52
70.10
18.30
2.80
100.72
2014
9.52
70.10
20.03
2.80
102.45
2015
9.52
70.10
20.93
2.80
103.35
2016
9.52
70.10
20.93
2.80
103.35
-26.2%
36.1%
35.0%
40.0%
26.2%
% Inc(Dec)
OBJECTIVE:KEEP PROPERTY TAXES LOW
COMPARATIVE EFFECTIVE RESIDENTIAL AND COMMERCIAL
PROPERTY TAX RATES 2015 TAX YEAR/2016 COLLECTION YEAR
RESIDENTIAL RATES:
COMMERCIAL/INDUSTRIAL RATES
OBJECTIVE: KEEP PROPERTY TAXES LOW
CITY TAX RATE HISTORY
OBJECTIVE:KEEP INCOME TAXES LOW
INCOME TAX COLLECTION HISTORY
OBJECTIVE: KEEP SEWER RATES LOW
COMMERCIAL RATES
$93.24
STRONGSVILLE
$79.85
NEORSD
$78.76
NORTH OLMSTED
WESTLAKE
BAY VILLAGE
$78.05
CLEVELAND
ROCKY RIVER
$55.80
LAKEWOOD
FAIRVIEW
LAKEWOOD
$39.00
FAIRVIEW
CLEVELAND
NORTH OLMSTED
$38.00
ROCKY RIVER
NEORSD
STRONGSVILLE
$30.03
BAY VILLAGE
$17.50
WESTLAKE
$0
$20
$40
$60
$80
$100
OBJECTIVE: KEEP SEWER RATES LOW
RESIDENTIAL RATES
$243.10
STRONGSVILLE
$206.83
NEORSD
$202.33
CLEVELAND
WESTLAKE
BAY VILLAGE
$196.90
NORTH OLMSTED
ROCKY RIVER
$139.50
LAKEWOOD
FAIRVIEW PARK
LAKEWOOD
FAIRVIEW PARK
$97.50
ROCKY RIVER
$95.00
NORTH OLMSTED
CLEVELAND
NEORSD
STRONGSVILLE
$90.00
BAY VILLAGE
$40.00
WESTLAKE
$0
$100
$200
$300
OBJECTIVE: CONTROL COSTS
GENERAL FUND OPERATING REVENUE VS.
EXPENDITURES (MILLIONS)
OBJECTIVE: MAXIMIZE SERVICES AT CURRENT REVENUES
GENERAL FUND COMPARATIVE (MILLIONS)
OBJECTIVE: MAXIMIZE SERVICES AT CURRENT REVENUES
SOURCES OF GENERAL FUND REVENUE (ACTUAL 2015)
OBJECTIVE:CONTROL COSTS GENERAL FUND
COMPARATIVE EXPENDITURES (MILLIONS)
OBJECTIVE: CONTROL COSTS
GENERAL FUND EXPENDITURES – BY DEPARTMENT
(2015)
OBJECTIVE:CONTROL COSTS
GENERAL FUND EXPENDITURE CATEGORIES
(2015)
HISTORICAL PERSPECTIVE
DEBT VS. GENERAL FUND BALANCE
WHAT’S COMING…
Potential Switch in Water Supplier
from City of Cleveland
to Avon Lake Water
AMERICAN GREETINGS/CROCKER PARK EXPANSION
• 595,000 sq. ft. with 59,000 sq. ft. of retail on ground level
• Additional 121,050 sq. ft. of retail with 316 apartments
• 4 new parking garages with 2,993 spaces
• Block K expansion: Hyatt Hotel plus 3 restaurants (Bone Fish
Grill, Yard House, and Texas de Brazil)
THE LEAN PHILOSOPHY
WHAT IS LEAN GOVERNMENT:
• To use the LEAN Philosophy to “identify and then implement the most
efficient, value added way to provide government services.”
INITIAL STEPS: WHAT DID WESTLAKE DO:
• Management participated in a LEAN training seminar studying the principles
of LEAN and participating in case studies
• The Service and Inspections Departments worked with a LEAN trainer to
develop plans to streamline operations
FUTURE STEPS: WHAT’S TO COME IN THE FUTURE:
• Service: Already streamlined fleet maintenance. Will handle work orders
more efficiently
• Inspections : Already reduced “Application to Building Permit” time from
40+ to 14 days. Will apply procedures to other permit processes
• Purchasing: Centralizing office supply process
• Community Services: Streamlining transportation process
• Finance/Purchasing: Working on online purchase requisitions vs. paper
• Police: Use of Mobile Data Terminals enabling reporting from the field
• Fire/Inspections: Use of IPad for field inspections
CITY’S ACTION PLAN
• Continue to provide quality and expanding services
with the use of existing financial resources
• Monitoring capital plan and reprioritizing as
required
• Continuing to look at an alternative water provider
• Considering consolidations including a Westshore
Fire District
BOND RATINGS AND AWARDS
Financial Awards:
• AAA Bond Rating by all rating agencies – 15 years
• Distinguished Budget Presentation from GFOA (Govt. Finance Officers
Association) – 18 years
• Certificate of Achievement from Excellence in Financial Reporting
from GFOA – 32 years
• Award for Outstanding Achievement in Popular Reporting from
GFOA – 14 years
• Auditor of State Awards for Financial Excellence and Awards of
Distinction–16 years
THANK YOU !
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To the dedicated staff of the
City of Westlake
To the members of City
Council
To the entire community for
their support
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The City is successful because
of its citizens, schools, library,
employees, business community
and other partners
We can continue our success
through the efforts and
participation of the entire
community
State of the Schools
• Who & What?—Teaching & Learning
• How?—Finances
• Where?—Facilities
• What’s next?—Strategic Planning
Teaching & Learning
Teaching & Learning
Rigorous Academic Programs
– Highly qualified teachers
• Average 16 years of experience
• Master’s Degree (82% of staff)
–3rd Highest in Ohio
Teaching & Learning
Rigorous Academic Programs (continued)
• Unique academic programs
– 4 elementary bldgs and WHS are International
Baccalaureate World Schools
– Gifted Program received #1 in Ohio ranking
– 35% of seniors sit for AP Exams in 21 different
courses
– 97% of students go on to attend college
– World language instruction begins at 1st grade
Teaching & Learning
Excellence Beyond the Classroom
– Over 45 clubs/activities and teams at WHS
• Approximately 90% of students on a club/team
– Over 20 clubs/activities and teams at LBMS
– Choir, Orchestra and Band once again rated as
“Superior” in juried competitions and headed to State
Competition
– WHS Class of 2015 logged more than 20,000 hours
of Community Service
Finances
The Board of Education and administration
scrutinize all budgetary expenditures for their
alignment to the educational program (CIP)
and strategically assess how they will impact
the long-term financial position of the district.
Evidence of Sound Fiscal
Management
Standard & Poor's Ratings Services
has assigned its 'AA+' long-term
rating to Westlake City School
District, Ohio's series 2014 general
obligation (GO) school improvement
refunding bonds. At the same time,
we affirmed our 'AA+'
long-term rating on the district's
previously issued GO debt. The
outlook is stable.
FY15 REVENUE
FY15 EXPENSES
Estimated Revenue vs. Expenses
Lost Revenue
2006-07
2007-08
2008-09
2009-10
2010-11
2011-12
2012-13
2013-14
2014-15
$
141,527 $
1,135,961 $
2,182,927 $
3,239,569 $
4,459,721 $
7,393,591 $
11,330,266
$
14,915,992
$
18,371,609
$
46,058,253 $
51,404,574 $
51,654,931 $
50,723,043 $
50,562,063 $
49,020,681 $
48,280,514
$
52,306,840
$
49,678,728
What Have We Done to
Reduce Costs?
Cost Saving Measure
Notes
Reduced staffing
Cut 13 teaching positions
Labor agreements
Est. Savings $2.3 million over next four years
Spousal Insurance Mandate
Saved $1.2 million to date
Energy conservation
Energy Savings est. $33,000 per year
Refinance debt
2011 $570k; 2014 $2.1 million
Grants
STEM; IB; School Security; Transportation
Administration pay scale
Reduced by 5% (equates to $60,000 savings this year alone)
Consortiums
Lower Cost-Greater Buying Power
Shared Services
Cost-Avoidance
Debt Opportunity
Collection
Year
Current Debt
Mills
Required Debt
Mills
Over/(Under)
2016
5.70
5.52
0.01
2017
5.70
3.43
1.86
2018
5.70
3.32
2.48
2019
5.70
3.39
2.35
2020
5.70
3.39
2.33
2021
5.70
3.39
2.34
2022
5.70
3.43
2.28
2023
5.70
3.43
2.27
2024
5.70
3.45
2.30
2025
5.70
3.54
2.32
2026
5.70
3.25
2.58
2027
5.70
3.04
2.65
2028
5.70
2.68
3.03
2029
5.70
2.70
3.01
2030
5.70
2.71
3.00
2031
5.70
2.78
2.98
2032
5.70
2.79
2.96
2033
5.70
2.81
2.94
2034
5.70
2.88
2.90
2035
5.70
2.90
2.89
2036
5.70
2.91
2.87
2037
5.70
2.99
2.85
2038
5.70
3.01
2.83
2039
5.70
2.99
2.84
2040
5.70
2.91
2.94
2041
5.70
2.90
2.95
2042
5.70
2.89
2.96
2043
5.70
2.82
3.08
2015 School District Residence/Ag Rate
Facilities
• 2010 Bond Issue funded $84M construction of :
– Westlake High School
– Lee Burneson Middle School
– Renovation of “old LBMS” to house new Dover
Intermediate School
• 4 Elementary Schools
– Future being discussed as part of the our Strategic
Planning Process
Bassett Elementary
Features
•Roofing: Combination build-up and shingled. Library roof applied in 2015, all
others out of warranty.
•HVAC: 25+ yr. old gas fired hot water boilers with rooftop units and AC.
Antiquated temp. control.
•Electrical: One 800 amp, 120/208 volt, 3 phase four wire system. Incoming
service is undersized with little spare capacity.
•Traffic: Sufficient parking in main lot, 2nd exit through neighborhood is
problematic
•Site: Playground, ball field, soccer/football field
68
Dover Elementary
Features
•Roofing: Combo built up asphalt w/ ballasted gravel and aluminized coating.
All out of warranty.
•HVAC: 25+ yr. old gas fired hot water boilers with classroom unit ventilators &
fin tube heating. Partial AC. Antiquated temp control.
•Traffic: Ample parking in main lot. Bus drop separated from car traffic.
69
Hilliard Elementary
Features
•Roofing: Built up asphalt w/ ballasted gravel top. Reinstalled in 1996.
•HVAC: 25+ yr. old gas fired hot water boilers with classroom unit ventilators
& fin tube heating. No AC. antiquated temp control.
•Electrical: Main panels upgraded in 1990’s
•Traffic: Insufficient parking. Bus loop comingled with car traffic.
•Site: Playground and ball field
70
Holly Lane Elementary
Features
•Roofing: Built up asphalt w/ ballasted gravel top. Replaced in 1996
•HVAC: 25+ yr. old gas fired hot water boilers with classroom unit ventilators & fin
tube heating. No AC. Antiquated temp control.
•Electrical: One 600 amp, 120/240 volt, 3-phase four wire system. Inadequate for
required loads.
•Traffic: Sufficient parking in main lot. Bus loop co-mingled with car traffic.
•Site: Playground, ball field, 2 soccer/football fields
71
Parkside Building
Features:
•Roofing: Built up asphalt w/ballasted gravel top. All areas out of warranty.
•HVAC: 25 + yr. old gas fired hot water boilers with rooftop HVAC units.
Antiquated temperature control system.
•Electrical: system is inadequate for required loads.
•Traffic: Sufficient parking in main lot. Bus loop is co-mingled with car traffic.
•Site: Playground, Ball Field, and 1 Soccer/football Fields
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Overview of Facilities
Building envelope –roofs, brick work, exterior
doors and windows:
• Last major roof update across the district occurred in 1996 with replacement
to Holly Lane, Hilliard, and Parkside.
• All buildings need exterior door and window upgrades throughout most of the
facilities.
• Exterior brick work needs tuck pointing and waterproofing
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Overview of Facilities
Mechanical Systems & Equipment
•All elementary buildings have boilers over 25 years old that
require constant repairs.
•Building temperature control systems are all over 18 years
with replacement parts no longer available.
•Only Bassett has air conditioning throughout most of the
facility. The vast majority of the AC equipment is over 25
years old.
*Parkside building has AC that is 25 years old.
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Overview of Facilities
21st Century Learning Environment
• Data infrastructure is lacking in all the elementary buildings.
• Electrical service is just adequate to provide the service
currently requested in the facilities.
• Any additions to classroom load (computers, AC, smart boards,
etc.) will require an increase to the main electrical service and
added wiring/cabling throughout the facilities.
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What’s Next?
• Strategic Planning Process continues
• Approximately 60 community members participated
• Develop Goals and Framework
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Curriculum & Technology
Facilities
Finance
Community Partnerships & Communications
Culture & Environment
– internal teams develop Action Plans
– Consideration of Phase II Facilities
 Phone Survey targeted for this Spring
• Senior Appreciation Dinner—May 4 @ WHS