MINUTES UNAPPROVED

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St. Nicholas Catholic School

Advisory Council Meeting

MINUTES

UNAPPROVED

Meeting Date:

Meeting Start:

Chair:

Attendees:

Regrets:

Item

Welcome / Opening

Prayer

(June Meeting)

Treasurer Report

Principals Update

November 20, 2008

7:07 pm

T. Sunseri

Meeting Adjourned 9:10 pm

Minutes: J. Nielsen

K. Lisozzi, M. DeAmicis, G. Romeo, E. Fisher, M. Sarri, J. Borcca, J. Gatti, C.

Santerossa, C. monacco, J. Armstrong, B. Gawlik, T. Macri, J. Nielsen

Approval of Agenda

Approval of Minutes

Notes

Meeting called to order

Opening prayers – Virtue of Conscience

Call for additions o

No additions

Motion to accept agenda: J. Borcca

2 nd

C. Santerossa

All in favour - carried

Agreed minutes to be sent out to all Council members once completed – edits comments to be returned to secretary. Will be distributed as unapproved – to be approved at next meeting.

Amendment to minutes per Treasurer

Motion to accept minutes as amended: C. Santerossa

2 nd

– G. Romeo

All in favour - carried

Review of Treasurers report

Agreed that R & E will be attached to the minutes and will be posted on the web site

Motion to accept Treasurer’s Report: K. Lizozzi

2 nd

– T. Macri

All in favour - carried

Had first virtue and student recognition assembly

Response to ministry requirement – character education

Goal to bring virtues to light

Goal to recognize students in each class that demonstrate virtue

2 assemblies held since last meeting – Virtue of

Action

Secretary to send out draft minutes to all Council members

Secretary and

Treasurer to work together re: format for inclusion in the minutes

Catholic School

Council Annual

Survey

Consciousness / All Saints Day

Sports:

Intermediate volleyball ending end of November

Cross country did well - finished

Intramural started for grades 1 – 3 approx 250 children will be participating

Halloween Dance - great success

Curriculum night – 40 to 50 parents attended - success

Looking ahead

Report cards going home end of November

Parent teacher meetings Dec 4 th

and 5 th

?

Advent community celebration - activities being planned in cooperation with Holy Family Church

(incl. advent mass) o

Started up a choir – approx. 106 children o o

Dec. 8 th

7:00 pm mass

Children to participate in the mass

JR / SR kindergarten o

planning daytime concerts – schedule to o follow

Also planning trip to seniors home

Allergy Awareness Committee o

Discussion of impacts to students when o o celebratory foods brought to school – sometimes it becomes disruptive

In New Year will be restricting birthday celebration contributions to be limited to non-food items – policy to be developed

Discussed concerns related to allergy and lack of parental notice / consent for children in the classroom

Pastoral Plan provided

Grade 6 going forward with DARE program – information and confirmation to follow

Grade 6 going to Albion Hills

Concern raised re: hot lunches – at times what being ordered is not what being received -

Discussion of how to address to be deferred to another meeting

Template of Survey distributed

Survey completion being requested by the School

Board

To be added to the agenda

Premier’s Awards for

Teaching Excellence

Parish Representative

Updates

Request to review the survey for format / content and response and return to the School Office by

November 27th

To be reviewed at next Council meeting

Pamphlet and information distributed

To do some promotion of nomination forms on website and in school

Ontario.ca/teachingawards

Reviewed role of the parish representative

Expectation that each Council has a parish representative

St. Michael’s Secondary School o

Building permit received o

Construction to start Apr/May 2009 – opening September 2010 o

Community meeting to be held Dec. 3 at St. o

John the Baptist

Parents encouraged to attend as will be opportunity for input

Pizza lunches o

Require volunteers on pizza days o

Any parents interested in being volunteers welcome o

6 pizza days scheduled

Pennies for the library o o

Penny rolls starting to come in

Will send out another letter in December to o remind parents

Draw to be done on December 16 th

/

December 17 th

Santa pictures November 27 th o

Up to 4 people per picture - can bring o o o siblings

No schedule

Between 6:00pm and 8:00pm

Fundraising committee put together to help set-up etc., still looking for volunteers o

Budget $150.00 for evening

Motion to allocate budget of $150.00 for the Santa

Pictures event: M. DeAmicis

2 nd

: T. Sunseri

CCCSC

Council members to complete and return to school

Mr. Fisher to arrange for posting information on website

Mr. Fisher to approach Priest for appointment of representative

Put notice in the next newsletter requesting volunteers

New Business

 o

Minutes distributed

Fundraising ideas o

Deferred to next meeting

Allocation of Funds

Folders purchased to collect Zehrs tapes in each class room

Motion to reimburse $36.15 – all in favour

Artists in the School – Invoices received

Qmac $1200.00

Potato Chips $756.00

1 st

day in the school yard: $1020.60

Motion to pay: B. Gawlik

2 nd

: C. Santerossa

Discussion re: budgetary needs for Artists in the

School for the 2008 – 2009 school year.

Motion to approve $5000.00 for artists in the school for the 2008 – 2009

:

J. Gatti

2 nd

: M. DeAmicis

All in favour - carried

Agenda funds allocation:

Recommendation to set aside money for agenda’s for 2009 – 2010 year

Estimated amount required $3500

Motion to set aside $3500 for agendas for 2009 – 2010 school year: T. Macri

2 nd

: C. Santerossa

All in favour - carried

All Star Reading Program o

Request to allocate funds to all star program o o o

To help with recognition

Additional books

Total request $660.00

Motion to set aside $1000.00 to support All Star Reading

Program: T. Macri

2

ND

– M. De Amicis

Life skills program discussed

Motion to provide life skills program with $1500: T.

Sunseri

2 nd

: J. Brocca

Library resources

To follow-up with librarian re: needs

Recommendation to complete some strategic planning and set key objectives for Council to work towards

Consider for meeting in January.

Advent School Community Mass – December 8, 2008 –

Holy Family Church 7:00 mass

Cookies / coffee / hot chocolate

Motion to approve $300.00 for Advent School Community

Mass: T. Sunseri

2 nd

: G. Romeo

Response to concerns regarding a change to plan to hold bake sale during the Santa Pictures Day. Due to the change in scheduling it was determined that there would be no time. In future will enhance communication to Council through emails if urgent amendment required on voted item.

Motion to adjourn: M. De Amicis

2 nd

: G. Romeo

Next meeting:

Date: Monday - December 15 th

2008

Time: 7:00 – 9:00 pm

St. Nicholas School Council

Statement of Receipts and Expenditures

For the current period of October 15 to November 19, 2008

Current

Period Year-to-Date

Completed

Designated (over) under

Budgets Budget

Receipts

Pizza days:

Product sold

Product purchased

Net proceeds

Halloween dance-a-thon:

Donations

Dj, prizes etc

Net proceeds

TOTAL NET RECEIPTS

Expenditures

Paving of school grounds

Student agendas

Bank credit memo

Rainbow program transferred

TOTAL EXPENDITURES

$ 5,990.50

(3,230.34)

2,760.16

13,044.60

(889.42)

12,155.18

14,915.34

(51.15)

2,152.58

2,101.43

$ 8,801.00

(5,083.00)

3,718.00

13,044.60

(980.48)

12,064.12

15,782.12

6,435.50

3,310.80

(51.15)

2,152.58

11,847.73

NET INCREASE (DECREASE) IN CASH

Cash position at beginning of period

Cash position at end of period $

Funds designated for specific purposes

Un-restricted funds

12,813.91

4,138.97

16,952.88 $

$

3,934.39

13,018.49

16,952.88

519.52 <-------$

16,433.36

519.52

519.52

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