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BOARD OF TRUSTEES
CHARLES STEWART MOTT COMMUNITY COLLEGE
OFFICIAL MINUTES OF REGULAR MEETING, APRIL 25, 2011
VOLUME 42
SCHEDULED MEETING:
7:30 p.m.
BOARD CONFERENCE ROOM:
Room 1301
Regional Technology Center
TRUSTEES PRESENT:
Lenore Croudy
Andrew (Andy) Everman
Pamela M. Faris
Sally Shaheen Joseph
Albert J. Koegel
John L. Snell, Jr.
Rafael C. Turner
TRUSTEES ABSENT:
PRESIDING OFFICER:
Lenore Croudy, Chairperson
Regular Board Meeting: 7:31 p.m. to 8:52 p.m.
Certified As Correct:
___________________________________
Lenore Croudy, Chairperson
__________________________________
Sally Shaheen Joseph, Secretary
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BOARD OF TRUSTEES
CHARLES STEWART MOTT COMMUNITY COLLEGE
Regular Meeting, April 25, 2011
Volume 42
Minutes of Regular Meeting of April 25, 2011
COMMITTEE OF THE WHOLE SESSION:
Chair Croudy called the Committee of the Whole to order at 6:30 p.m. She called on President Shaink, who
then introduced Dr. Amy Fugate, Vice President, Academic Affairs. Dr. Fugate facilitated a presentation on
the Achieving the Dream (ATD) initiative, along with Dr. Steve Robinson, Executive Dean, Planning,
Research, and Quality, and Ms. Lori Hancock, Senior Institutional Research Analyst. Dr. Fugate showed
how ATD ties in to both the College’s Strategic Plan as well as the Academic Quality Improvement
Program (AQIP), and that the two programs may share mutual data. Dr. Robinson discussed the scope of
AQIP project teams dealing with academic readiness and student readiness, and provided an explanation of
the framework and step processes. Ms. Hancock displayed data on assessment and placement in
developmental courses in reading, math, and writing, both individually and in combinative forms. The data
also focused on student success, as well as retention and graduation rates of students who were placed in
and/or took developmental courses. Future steps were also discussed, including the use of the data, as well
as similar data from other community colleges, by the Michigan Community College Association to advise
the Governor’s Office, and potential further recommendations by the AQIP project teams. Following a
question and answer section, the Committee of the Whole concluded at 7:23 p.m.
I. CALL TO ORDER:
Chair Croudy called the meeting to order at 7:31 p.m.
II. ADDITIONS TO THE AGENDA
There were no additions to the agenda.
III. ADOPTION OF AGENDA
TRUSTEE FARIS MOVED THAT THE AGENDA BE ADOPTED. SECRETARY JOSEPH
SECONDED THE MOTION.
ALL PRESENT VOTED AYE. MOTION PASSED.
IV. SPECIAL PRESENTATIONS
Chair Croudy called on the Honorable Judge Nathaniel Perry, 68th District Court, to come forward and
administer the Oath of Office to Trustee Turner. Following completion of the oath, Trustee Turner
provided brief comments, and there was a short photo opportunity, as well as congratulatory remarks from
other members of the Board.
Chair Croudy then called on President Shaink, who introduced Dr. Fugate. Dr. Fugate introduced Ms.
Brenda Zicha, Social Sciences Faculty member and advisor for the College’s chapter of Phi Theta Kappa
International Honor Society. Ms. Zicha was proud to announce that two of her PTK members, Becky
Gilson and Jerry Neale, were recently honored statewide for their accomplishments. Ms. Gilson was also
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named as a Coca-Cola Silver Medalist, which included a scholarship. Ms. Gilson and Mr. Neale both
provided comments, thanking the College and Ms. Zicha in particular, for all the support given to them
over the years.
Dr. Fugate then announced that two students were honored by the Michigan Campus Compact, which
focuses on service learning. LaShanda Jackson was recognized as a nominee for the Compact’s Outstanding
Community Impact Award, and Charlene Fortner was named as one of the six statewide winners of the
award. Both Ms. Jackson and Ms. Fortner were in attendance and were recognized for their
accomplishments, and provided brief remarks.
President Shaink then called on Mark Kennedy, Chief Human Resources Officer, who explained the
Outstanding Employee of the Month program, and how from those winners, an Outstanding Faculty
Member and Outstanding Staff Member are named. Mr. Kennedy acknowledged the monthly winners,
Diane Gagne (Learning Center and DisAbility Services), Jennifer Fillion (Social Sciences), Linda Swinehart
(Learning Center and DisAbility Services), and Sylvia Teamer (Continuing Education/Southern Lakes
Branch Center), and then introduced Outstanding Faculty Member of the Year Brenda Zicha, and
Outstanding Staff Member of the Year Marc Smith (ITS). Ms. Zicha gave brief comments, and
commended Mr. Smith for his exceptional customer service-oriented work ethic.
V. COMMUNICATIONS
Secretary Joseph read a letter received from Ms. Schuyler Davis of Flint, thanking the Board for allowing
her to be a part of the interview process for the Board vacancy.
VI. COMMENTS FROM THE PUBLIC
There were no comments from the public.
VII. APPROVAL OF MINUTES
SECRETARY JOSEPH MOVED THAT THE SPECIAL BOARD MEETING MINUTES OF MARCH
28, 2011 BE APPROVED. TRUSTEE FARIS SECONDED THE MOTION.
Chair Croudy called for a vote to approve the Special Meeting minutes of March 28, 2011.
ALL PRESENT VOTED AYE. MOTION PASSED.
TRUSTEE FARIS MOVED THAT THE REGULAR BOARD MEETING MINUTES OF MARCH 28,
2011. BE APPROVED. SECRETARY JOSEPH SECONDED THE MOTION.
Chair Croudy called for a vote to approve the Regular Meeting minutes of March 28, 2011
ALL PRESENT VOTED AYE. MOTION PASSED.
VICE-CHAIR SNELL MOVED THAT THE SPECIAL BOARD MEETING MINUTES OF MARCH
29, 2011 BE APPROVED. TREASURER KOEGEL SECONDED THE MOTION.
Chair Croudy called for a vote to approve the Special Meeting minutes of March 29, 2011.
ALL PRESENT VOTED AYE. MOTION PASSED.
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VIII. INFORMATIONAL REPORTS
Acceptance of Standing Board Committee Reports:
1. Personnel (Joseph, Faris, Turner): Trustee Joseph reported that the Personnel Committee
met on April 20, 2011. Notes from that meeting appear as Attachment A.
2. Finance/Audit (Koegel, Everman, Snell): Treasurer Koegel reported that the
Finance/Audit Committee met on April 20, 2011. Notes from that meeting appear as
Attachment B.
Trustee Everman expressed concern that more detailed information of discussions that occurred in
the Committee minutes was not included in the minutes. Secretary Joseph responded that minutes
need not reflect everything discussed, and that a Committee member has the privilege to request
that specific information be added for the record.
Other Reports:
1. AACC Annual Convention (Snell): Vice-Chair Snell gave a brief report on the AACC
Annual Convention, as well a “listening tour” sponsored by AACC that he participated in
prior to the convention. Vice-Chair Snell’s report touched on several sessions he attended
and themes throughout the convention including student access and success, accountability,
and many other issues.
IX. UNFINISHED BUSINESS
There was no unfinished business.
X. NEW BUSINESS
Consent Agenda:
Chair Croudy called for a motion to approve the Consent Agenda.
MOVED BY SECRETARY JOSEPH, SECONDED BY TREASURER KOEGEL THAT THE BOARD
APPROVE THE CONSENT AGENDA.
Chair Croudy called for a vote on the Consent Agenda, Item 1.29, Treasurer’s Report for March 2011.
ALL PRESENT VOTED AYE. MOTION PASSED.
Individual Items:
Chair Croudy called for a motion to approve Item 1.30, Southern Lakes Branch Center Re-Roofing Project
– Purchase Agreement.
MOVED BY VICE-CHAIR SNELL, SECONDED BY TREASURER KOEGEL THAT ITEM 1.30 BE
APPROVED.
Trustee Everman inquired about the insulation being installed. Vice President Jenkins replied that quality
material was being used.
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Chair Croudy called for the vote on Item 1.30.
ALL PRESENT VOTED AYE. MOTION PASSED.
Chair Croudy called for a motion to approve Item 1.31, Exterior Library Student Seating Purchase.
MOVED BY SECRETARY JOSEPH, SECONDED BY TRUSTEE FARIS THAT ITEM 1.31 BE
APPROVED.
Chair Croudy called for the vote on Item 1.31.
ALL PRESENT VOTED AYE. MOTION PASSED.
XI. ADMINISTRATIVE ITEMS
President’s Report: President Shaink distributed the Executive Summary, and highlighted upcoming dates,
including the April 28 Graduate Honors Reception, Pre-Commencement Brunch and Commencement on
April 29, and the Mott Middle/Early College 20th Anniversary Celebration on May 12, among others. He
called on Mark Kennedy, Chief Human Resources Officer, who introduced new full-time employees Chuck
Hayes, Stephanie Kile, and Dale Weighill. Dr. Shaink welcomed Trustee Turner and thanked the evening’s
presenters and congratulated all the awardees. He then asked Lennetta Coney, Executive Director, College
and Community Development, to provide an update on activities sponsored or co-sponsored by the
Foundation for Mott Community College. Ms. Coney reported on the results of the Celebration for Lenore
Croudy, adding that, at Chair Croudy’s request, the money raised would be directed toward Fine Arts
programs. Ms. Coney also announced an art showing featuring work by Foundation Board member and
former Trustee Jimmy King. President Shaink concluded with more comments about Commencement and
the positive things surrounding it.
XII. MISCELLANEOUS BUSINESS
COMMENTS FROM BOARD MEMBERS (Item 4.09):
Trustee Everman gave positive comments about the information received during the Workshop,
performances by students in the College’s music program, and the Tony Shalhoub lecture. He
congratulated Dean Loft on his retirement, and commended Vice-Chair Snell on his AACC report.
Treasurer Koegel had no comments.
Secretary Joseph thanked all of the evening’s presenters and the recent awardees, thanked those that
attended the Distinguished Alumni and Outstanding Retiree event, and congratulated Dean Loth on his
retirement.
Vice-Chair Snell welcomed Trustee Turner, reminded everyone of next week’s elections, and congratulated
the award recipients.
Trustee Faris congratulated the awardees, welcomed Trustee Turner, and announced that she had recently
become a member of the MCCA Legislative Committee. She also announced that Community College Day
was April 28.
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Trustee Turner thanked everyone for making him feel welcome, adding that he felt honored to be a part of
the body, citing the recognition and leadership exhibited by the Board members.
Chair Croudy offered congratulations to all the awardees and welcomed the new employees. She
commended College staff for everything they do, and thanked those who came out to the Birthday
Celebration held in her honor, adding that the money raised would greatly help students in the College’s
Fine Arts Division. Finally, she thanked her fellow Board members for their continued work on behalf of
the College.
XIII.
EXECUTIVE SESSION
There was no Executive Session.
XIV. ADJOURNMENT
Chair Croudy declared the meeting adjourned at 8:52 p.m.
Minutes submitted by Michael Simon, Assistant Secretary, Mott Community College Board of Trustees.
A copy of the official meeting minutes and a compact disc recording of the meeting in its entirety are
available for public viewing/listening in the Mott Library, main campus.
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ATTACHMENT A
PERSONNEL COMMITTEE
Wednesday, April 20, 2011, 4:00 p.m., CM 1019
Present: Joseph, Faris, Turner
The meeting was called to order at 4:10 p.m. by Trustee Joseph.
Consent Agenda
Treasurer’s Report for March 2011: Larry Gawthrop, Chief Financial Officer, detailed the Treasurer’s
Report for March 2011, reporting that total revenues for the period ended March 31 were approximately
$60.1 million, representing 79.9% of the annual budget, which is 0.7% lower than last year at this time.
Expenditures year-to-date were at $49.3 million, representing 65.6% of the annual budget. Tuition and fee
revenues were $31 million, and property taxes were $18.7 million. There was brief discussion on Contracted
Services and state funding of future Capital Improvement projects.
Individual Items
Southern Lakes Branch Center Re-Roofing Project – Purchase Award: A copy of the resolution was
provided for review. Scott Jenkins, Vice President for Student & Administrative Services, provided
background on the project and its need. It was requested that the record reflect that the third lowest bid of
a local company exceeded the local preference differential, resulting in the award to the low bidder. The
resolution will be presented for approval at Monday’s meeting.
Exterior Library Student Seating Purchase: A copy of the resolution was included for review. Vice
President Jenkins explained how the project tied in to the Library Renovation project and would create
increased outdoor seating for students. He also explained how the project would help redirect traffic flow
toward the majority of parking areas. The resolution will be presented for approval at Monday’s meeting.
Other
Staffing Transaction Report: Mark Kennedy, Chief Human Resources Officer, presented the Staffing
Transaction Report for February and March 2011.
Trustee Faris asked for information from the Administration regarding a proposal brought to the
Foundation for Mott Community College Board.
There was also brief discussion regarding health care.
Trustee Joseph adjourned the meeting at 5:27 p.m.
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ATTACHMENT B
FINANCE/AUDIT COMMITTEE
Wednesday, April 20, 2011, 12:00 p.m., CM 1019
Present: Koegel, Everman, Snell
The meeting was called to order at 12:01 p.m. by Trustee Koegel.
Consent Agenda
Treasurer’s Report for March 2011: Larry Gawthrop, Chief Financial Officer, detailed the Treasurer’s
Report for March 2011, reporting that total revenues for the period ended March 31 were approximately
$60.1 million, representing 79.9% of the annual budget, which is 0.7% lower than last year at this time.
Expenditures year-to-date were at $49.3 million, representing 65.6% of the annual budget. Tuition and fee
revenues were $31 million, and property taxes were $18.7 million. There was brief discussion on state
appropriations, the General Motors tax appeal, and property tax revenue decreases.
Individual Items
Southern Lakes Branch Center Re-Roofing Project – Purchase Award: A copy of the resolution was
provided for review. Scott Jenkins, Vice President for Student & Administrative Services, provided
background on the project and its need. It was requested that the record reflect that the third lowest bid of
a local company exceeded the local preference differential, resulting in the award to the low bidder. The
resolution will be presented for approval at Monday’s meeting.
Exterior Library Student Seating Purchase: A copy of the resolution was included for review. Vice
President Jenkins explained how the project tied in to the Library Renovation project and would create
increased outdoor seating for students. He also explained how the project would help redirect traffic flow
toward the majority of parking areas. The resolution will be presented for approval at Monday’s meeting.
Other
Staffing Transaction Report: Mark Kennedy, Chief Human Resources Officer, presented the Staffing
Transaction Report for February and March 2011.
Trustee Koegel adjourned the meeting at 12:38 p.m.